4. PLANNING AND GROWTH MANAGEMENT DEPARTMENT TERM OF COUNCILWORKPLAN

PLAN DE TRAVAIL D’URBANISME ET GESTION DE LA CROISSANCE POUR LA PÉRIODE D’EXERCICE DU CONSEIL

Committee recommendation

That Council, upon concurrence of the Mayor, approve the Planning and Growth Management Department’s Term of Council Workplan for matters within Planning Committee’s mandate.

Recommandation du comité

Que le Conseil, sur approbation du maire, approuve le plan de travail d’Urbanisme et Gestion de la croissance pour la période d’exercice du Conseil, pour les questions touchant le mandat du Comité de l’urbanisme.

Documentation

1. Deputy City Manager's report, Infrastructure Services and Community Sustainability, dated 13 May 2011 (ACS2011-ICS-PGM-0128)

2. Extract of Planning Committee Minutes of 24 May 2011.

Report to/Rapport au :

Planning Committee

Comité de l'urbanisme

and Council / et au Conseil

13 May 2011 / le 13 mai 2011

Submitted by/Soumis par : Nancy Schepers, Deputy City Manager,

Directrice municipale adjointe, Infrastructure Services and Community Sustainability, Services d'infrastructure et Viabilité des collectivités

Contact Person/Personne ressource : John L. Moser, General Manager/Directeur général, Planning and Growth Management/Urbanisme et Gestion de la croissance

(613) 580-2424 x 28869, John.Moser@ottawa.ca

City-wide

Ref N°: ACS2011-ICS-PGM-0128

SUBJECT:

Planning and growth management department

term of council workplan

OBJET :

PLAN DE TRAVAIL D’URBANISME ET GESTION DE LA CROISSANCE POUR LA PÉRIODE D’EXERCICE DU CONSEIL

REPORT RECOMMENDATION

That Planning Committee recommend, upon concurrence of the Mayor, that Council approve the Planning and Growth Management Department’s Term of Council Workplan for matters within Planning Committee’s mandate.

RECOMMANDATION DU RAPPORT

Que le Comité de l’urbanisme recommande au Conseil, sur approbation du maire, d’approuver le plan de travail d’Urbanisme et Gestion de la croissance pour la période d’exercice du Conseil, pour les questions touchant le mandat du Comité de l’urbanisme.

BACKGROUND

The Planning and Growth Management Department has developed a work plan that will serve as a tool to guide its business planning for the 2011-2014 Term of Council. This plan will scope individual staff work programs, future budget submissions, and provide accountable performance measurement to Planning Committee, Council, the public, and the development industry.

The purpose of this report is to table the workplan for Committee and Council’s approval and provide a summary of the Planning Committee off-site retreat that informed the development of this workplan.

DISCUSSION

A draft Departmental workplan was developed by Planning and Growth Management staff based on a review of ongoing Departmental initiatives, the two corporate priorities of Sustainability and Service Excellence, a review of the platforms from the 2010 municipal election of the Mayor and Council, a review of Advisory Committee workplans, and through ongoing consultations with the development industry and other stakeholders. A workplan was developed for the entire Department; however for the purposes of this report, projects are limited to those only within the mandate of Planning Committee.

It should be noted that this workplan was developed using the Department’s existing staff complement and is predicated on this staff complement being maintained throughout the Term of Council. Furthermore the initiatives listed are undertaken primarily by policy development staff in the Community Planning and Urban Design and Building Code Services Branches and accordingly the workplan does not speak to the ongoing operational activities undertaken by Development Review staff. Finally the workplan is contingent on receiving the operating and capital funds required to complete necessary studies or plans.

The draft Departmental workplan focuses on four key priorities within the mandate of Planning Committee:

Advancing the Transportation Agenda to connect the Transportation System to Neighbourhoods

As the Planning and Growth Management Department’s number one priority, the Department will work in partnership with the Rail Implementation Office (RIO) and Real Estate Partnerships and Development Office (REPDO) to undertake a series of planning studies over the course of the Term of Council with the aim of maximizing economic development and neighbourhood connectivity opportunities along the Tunney’s Station to Blair Station Light Rail Transit Corridor in advance of 2017. Complementary transit and transportation studies that will support the network will also be undertaken.

Service Excellence to our Clients

With the structural reorganization of the Department complete, Planning and Growth Management will now review several of its business processes and standard procedures with the aim of moving more towards a Gov 2.0 platform, removing bureaucratic and internal barriers to the development process, and promoting a culture of measured risk and empowerment through a common can-do culture.

Bringing Certainty to the Design Priority Areas

The Department will undertake several planning exercises with the aim of providing certainty as to where residential intensification will be encouraged and where communities will be minimally impacted be development. The Department will also examine ways to increase the economic potential of other important community assets.

Sustainable Planning

The Department will undertake several initiatives with the goal of promoting sustainability in the development review process and profile alternative green transportation projects.

Planning Committee Off-site retreat

The four proposed priorities and the accompanying projects that serve to advance them were reviewed at a retreat hosted by the Chair of Planning Committee at Centre Communautaire Richelieu-Vanier on March 30^th. At the retreat the Department presented the four priorities and the accompanying projects. Committee members then introduced new initiatives that they felt should also be undertaken within this Term of Council.

One of the primary outcomes of the retreat was the recognition that the implementation of Community Design Plans and infrastructure in the suburban areas does not meet Councillor and community expectations for timeliness. Concerns were raised that infrastructure funding for servicing and transportation are not keeping pace with growth and that improvement could be made to the priority-setting done through the budget process. It was felt that similar to the suite of rural initiatives being undertaken under the auspices of the “Rural Review”, a similar exercise should be undertaken to examine intensification policies within the suburban area. A separate off-site retreat for Planning Committee hosted by Planning and Growth Management, Financial Services, and Infrastructure Services will be held to address this issue and this project will be added to the workplan of the Intensification Implementation Working Group.

The session also identified the importance of ensuring that the proper zoning regime is in place to permit intensification and redevelopment as a right. This will provide certainty to communities in terms of where intensification will be pursued and set the stage for the implementation for Section 37 Planning Act agreements. Committee discussed the importance of clarifying language in future Community Design Plans, continuing to reconcile the Zoning By-law with the Official Plan, and undertaking Transit-Oriented development plans for the future Light Rail Transit stations along the Tunney’s Pasture Station-Blair Station corridor.

Committee members introduced the following initiatives:

The importance of advancing the timing of the Lees Station Transit-Oriented Development Plan to ensure that it integrates with the University of Ottawa’s expansion plans at the former Algonquin College property on Lees Avenue. This study will now commence in 2011.

Revisions to the Site Plan Control process to expedite Site Plan approvals. This initiative will be before Committee in Q3 2011. As a result, a review of the Demolition Control By-law will be deferred to 2012.

Meeting with federal officials to press for action on underutilized properties appropriate for residential and commercial intensification such as Confederation Heights and Tunney’s Pasture. This will be an ongoing initiative in 2011 and 2012.

Undertaking a Community Design Plan for the Mer Bleue Mixed Use Area to provide the planning regime for this Greenfield development. This Community Design Plan will proceed once a front-ending agreement for the costs of the study and staff resources has been secured.

The need for an Industrial Lands study for Richmond Village as an outcome of the Richmond Village Community Design Plan. This study will commence in 2011 and will be completed in 2012. This study will be directed to ARAC.

The need to work with the Environmental Services Department and the Province in undertaking a comprehensive approach to the location of waste management facilities and updating the Zoning By-law or Official Plan where necessary, as well as a review of the impact of farm operations on residential properties within the urban area. This work will be undertaken as part of the comprehensive Official Plan review to commence in 2012.
A servicing strategy to activate dormant employment lands in South Nepean and Orléans. This initiative will be undertaken as part of the mid-term Development Charges By-law review to commence in Q3 2011.
The need to put resources and effort into the internal Intensification Implementation Working Group, particularly the need to examine intensification policies in the suburban area.
A Community Design Plan for Stittsville Mainstreet. As all departmental resources that undertake Community Design Plans will be focused on the completion of the five transit-oriented development plans, a resource request will be put forward in the 2012 Operating budget for a temporary resource to complete this study by 2013.

Committee members ranked all the initiatives put forward by the Department, leading to the following Top Ten list:

· Reconcile Zoning By-law with new Official Plan

· Review zoning on Two Priority Mainstreets

· Revised Infill Guidelines

· New Development Charges By-law

· Undertake public education campaign on intensification and design

· E-portal expansion for self-service building permit applications and planning applications

· Review of Official Plan policies with respect to waste management

· Review of the separation distances between agricultural land uses and new residential development

· Hurdman Station Transit-Oriented Development Plan

· Via Station and St. Laurent Transit-Oriented Development plans

Based on Committee’s direction and the identification of new priorities the Department subsequently amended the proposed workplan, found in Document 1.

Corporate Strategic Plan

The Corporation is currently undertaking the development of its Term of Council Strategic Plan led by the Organizational Development and Performance Department. The draft Strategic Plan priorities and initiatives will be tabled at Finance and Economic Development Committee in June 2011, delegations will be received, and final approval is anticipated in Fall 2011. While the Planning and Growth Management Term of Council workplan is Department-specific and speaks to a much finer granularity, it is anticipated that several of the principle projects to be undertaken (e.g. the 2012-2014 review of the Official Plan) will be included in the Strategic Plan and therefore the Departmental workplan will be fully integrated with the corporate initiative. Following Council’s approval of the Corporate Plan, amendments to the department workplan will be made if required.

RURAL IMPLICATIONS

Several of these projects relate as well to the rural area and will include consultation in the rural area and joint-reporting to Agriculture and Rural Affairs Committee.

CONSULTATION

The composition of the draft departmental workplan was based on a review of Advisory Committee workplans, a scan of issues of interest as identified in public consultations on other planning matters and through ongoing consultations with the development industry. Planning Committee was then consulted on the workplan and provided amendments at its March 30^th off-site retreat.

COMMENTS BY THE WARD COUNCILLOR(S)

N/A

LEGAL IMPLICATIONS:

There are no legal implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

FINANCIAL IMPLICATIONS

This workplan is contingent on the appropriate operating and capital funding.

The 2011 workplan can be completed with existing resources. With the exception of the Community Design Plan for the Mer Bleue Mixed Use Area; a front-end agreement will be sought for this initiative.

Additional resources required for 2012 – 2014 workplan items (including projects submitted by Planning Committee members at the off-site meeting) will be brought forward through the budget process.

TECHNOLOGY IMPLICATIONS

N/A

CITY STRATEGIC PLAN

N/A

SUPPORTING DOCUMENTATION

Document 1 Planning and Growth Management Department Term of Council Workplan activities - (under Planning Committee mandate)

DISPOSITION

The Planning and Growth Management Department will undertake the initiatives outlined in the report and where appropriate will bring forward implementing reports to Committee. The Department will report to Planning Committee in 2012 after the budget is approved by Council with any amendments to the workplan and should any amendments be required through the approval of the City Strategic Plan.

PLANNING AND GROWTH MANAGEMENT DEPARTMENT TERM OF

COUNCIL WORKPLAN ACTIVITIES (UNDER PLANNING COMMITTEE MANDATE) DOCUMENT 1

2011

Advancing the Transportation Agenda to connect the Transportation System to Neighbourhoods

· Carling-Bayview Community Design Plan continues 2011

· Rideau Street Visioning exercise Q2 2011

· VIA Station and St. Laurent Transit-Oriented Development plans commence 2011

· Nicholas-Mann Study and Lees Station Transit-Oriented

Development Plan commence 2011

Service Excellence to our Clients

Note: Initiatives within square brackets are internal in nature and will not be before Committee.

Review of the Cash-in-lieu of Parking Policy Q2 2011
Street Name Change – Richmond Road Part 2- Residential/Rural Q2 2011

Permanent signs on Private Property By-law - Review of

Roof top signs Q2 2011

Permanent signs on Private Property By-law Reviews

and Technical Amendments Q3 2011

18-month One Stop Service Review Q3 2011
Planning Application Fee Review Q3 2011
Traffic Impact Assessment guidelines review Q3 2011
Revised Site Plan Control By-law and delegated authority process Q3 2011
Street Name Change – Wellington Street Q3 2011
Remediation of Buildings Used for Marijuana Grow Operations Q4 2011
Building Permit Fee Methodology Conversion Q4 2011
Remote Technology for Building Code Inspectors commence Q4 2011
Planning Fee Review for Small Builders Q4 2011
Review of the Community Design Plan Process Q4 2011
[Review of mandatory Pre-application consultation for

Development Review Q2 2011]

[Triaging of applications – focus on fast tracking small and

green applications Q3 2011]

[Review of non-technology-required e-circulation/submission

opportunities Q3 2011]

[Establish timelier review protocols with Hydro Ottawa Q4 2011]
[Review of development review processes – Registration, Legal,

Engineering Q4 2011]

[Roles and responsibilities between PGM, Legal Services,

and REPDO Q4 2011]

Bringing Certainty to the Design Priority Areas

· Review opportunities to increase the economic potential of the

Ottawa International Airport ongoing 2011

Review opportunities to bring Zoning By-law further in-line with

the Official Plan ongoing 2011

Meet with federal officials to discuss underutilized federal

properties 2011

Review zoning on two priority Mainstreets per year

(Carling Avenue and pieces of Bank Street in 2011) 2011

Old Ottawa East Community Design Plan complete Q2 2011
Review of Section 37 of the Planning Act Q2 2011
Mid by-law review of the Development Charges By-law

(including servicing strategy for Employment lands) commence Q3 2011

· Revised Infill Guidelines (zoning and guidelines) Q4 2011

· Bank Street South Community Design Plan Q4 2011

· Mid-Centretown Community Design Plan Q4 2011

· East Urban Community Phase 2 Community Design Plan Q4 2011

· Mer Bleue Mixed Use Area Community Design Plan

(subject to funding) Q4 2011

Sustainable Planning

· Encouraging recycling of waste from construction and demolition

through the Development Review process Q2 2011

· Green Checklist for Development Review Q3 2011

· Parks and Open Space Manual for new parks Q3 2011

· Review of Marine Clay Soils tree planting Q3 2011

2012

Advancing the Transportation Agenda to connect the Transportation System to Neighbourhoods

· Carling-Bayview Community Design Plan completed 2012

· Nicholas-Mann and Lees Station Transit-Oriented

Development Plan completed 2012

· VIA Station and St. Laurent Transit-Oriented Development plans completed 2012

· Hurdman Station Transit-Oriented Development Plan commence 2012

· Scott Street/Tunney’s Pasture CDP study with PWGSC commence 2012

Service Excellence to our Clients

E-submission and circulation of planning applications

and plans commence 2012

· Remote Technology for Development Construction Inspectors commence Q1 2012

· Digital Signs Pilot Project Q1 2012

· Regulations for Illumination of Permanent Signs

on Private Property Q1 2012

· Street Name Change – Anomalies Q1 2012

· Review of Pool Enclosure By-law Q1 2012

· Annual Report pursuant to the Building Code Act Q2 2012

· Noise By-law: explore issues with respect to the location of

HVAC and A/C on tall buildings Q2 2012

· Municipal Addressing and Street Naming –

Consolidation of By-laws and Delegation of Authority Q2 2012

· Review of the Demolition Control By-law Q4 2012

· Review school site and design with school boards Q4 2012

Bringing Certainty to the Design Priority Areas

· Mid by-law review of the Development Charges By-law complete 2012

· Official Plan review commence 2012

· Infrastructure Master Plan review commence 2012

· Undertake public education campaign on intensification

and design 2012

· Meet with federal officials to discuss underutilized federal

properties 2012

· Reconcile Zoning By-law with new Official Plan 2012

· Review zoning on two priority Mainstreets 2012

· Stittsville Mainstreet CDP (subject to funding) commence 2012

Sustainable Planning

n/a

2013

Advancing the Transportation Agenda to connect the Transportation System to Neighbourhoods

· Blair Station Transit-Oriented Development Plan commence 2013

· Hurdman Station Transit-Oriented Development Plan completed 2013

Service Excellence to our Clients

· E-portal expansion for self-service building permit

applications Q1 2013

· E-submission and circulation of planning applications and plans completed 2013

· Annual Report pursuant to the Building Code Act Q2 2013

· Street Name Change – Anomalies Q4 2013

Bringing Certainty to the Design Priority Areas

· Review zoning on two priority Mainstreets 2013

· Official Plan Review continues 2013

· Infrastructure Master Plan Review continues 2013

· Stittsville Mainstreet CDP (subject to funding) complete 2013

Sustainable Planning

n/a

2014

Advancing the Transportation Agenda to connect the Transportation System to Neighbourhoods

· Cyrville Station Transit-Oriented Development Plan commence 2014

· Blair Station Transit-Oriented Development Plan complete 2014

Service Excellence to our Clients

· Annual Report pursuant to the Building Code Act Q2 2014

· Implement further strategies to improve development

application timelines (triage, fast-tracking,

alternative processes, technology, shared services) 2014

· Street Name Change – Anomalies Q4 2014

Bringing Certainty to the Design Priority Areas

· Review zoning on two priority Mainstreets 2014

· Official Plan and Infrastructure Master Plan Review completed 2014

· New Development Charges By-law 2014

Sustainable Planning

n/a