Transportation Committee
Comité des transports
2 February 2011/ 2 février 2011
Submitted by/Soumis par : Steve Kanellakos, Deputy City Manager/Directeur municipal adjoint, City Operations/Opérations municipales
Contact Person/Personne ressource : John Manconi, General Manager
Public Works/Travaux publics
(613) 580-2424 x 21110, John.Manconi@ottawa.ca
Ref N°: ACS2011-COS-PWS-0004 |
REPORT RECOMMENDATION
That the Transportation Committee receive this report as supplemental information to the 2011 Draft Budget.
RECOMMANDATION DU RAPPORT
Que le Comité des transports prenne connaissance de ce rapport à titre d’information supplémentaire au budget préliminaire de 2011.
In January 2005, Council carried motion 27/139, which directed staff to provide pre-budget reports in advance of the draft budget for the purchase of any new fleet. The pre-budget reports detail the following information: proposed vehicles to be purchased, programming rationale for purchase, expected cost and expected savings through strategic procurement.
The Fleet Services Branch prepares the Annual Fleet Growth and Replacement reports respectively, on behalf of its clients, based on client-identified requirements. In preparation, the respective client groups identify their growth and/or replacement requirements and the Fleet Services Branch prepares minimum vehicle specifications to meet the requirements in the most cost effective way.
Growth Reports are prepared and presented to each of the following five standing committees:
Only three reports are required this year since clients represented by the Finance and Economic Development Committee and Planning Committee have no vehicle growth requirements for 2011. Each of the remaining three reports contains specific data relative to the respective client groups under each committee.
The City’s fleet is an integral component in achieving corporate operational objectives. As a result, a significant portion of the City’s annual Capital Budget is expended on the procurement of new fleet. In order to maintain an operationally efficient and cost effective fleet, it is critical that vehicle and equipment build-out and delivery deadlines are met each year.
Fleet 2011 Total Vehicle Growth
The Fleet 2011 vehicle growth requests for all three Committees totals $3.7M in capital costs with an annual operating cost of $1.124M.
Only a prorated portion of the annual operating costs of $913,437 will be required for 2011 based on the planned in-service date of related vehicles and equipment; the remaining $210,257 will be requested in 2012.
The Draft 2011 Operating and Capital Budgets to be tabled for approval with Council will include these expenditure items. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2011 budget process.
Transportation Committee 2011 Growth
RURAL IMPLICATIONS
There are no rural implications as the result of implanting the recommendations contained within this report.
CONSULTATION
No public consultation was required.
COMMENTS BY THE WARD COUNCILLOR(S)
This is a city wide report.
LEGAL RISK MANAGEMET IMPLICATIONS
There are no legal/risk management impediments to receiving the recommendation in this report.
CITY STRATEGIC PLAN
There are no implications to the City Strategic Plan as a result of implementing the recommendations contained in this report.
TECHNICAL IMPLICATIONS
There are no technical implications to implementing the recommendations in this report.
FINANCIAL IMPLICATIONS
The 2011 vehicle growth requests will form part of the Draft 2011 Operating and Capital estimates that will be considered by the respective Committees and Council during the budget process.
Document 1 - Transportation Committee - 2011 Vehicle Growth Requests
DISPOSITION
Upon approval of this report, the Public Works Department - Fleet Services Branch will implement the recommendations outlined in this report.