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1. 2011 DRAFT
OPERATING ESTIMATES – COMMITTEE OF ADJUSTMENT PRÉVISIONS PRÉLIMINAIRES DU BUDGET DE FONCTIONNEMENT DE 2011 – COMITÉ
DE DÉROGATION |
That Council, sitting as Committee of the
Whole, approve the 2011 Draft Operating Estimates for the Committee of
Adjustment.
Recommandation du ComitÉ
Que le Conseil, siégeant à titre de Comité
plénier, approuve les prévisions budgétaires préliminaires de 2011 du budget de
fonctionnement 2011, pour le Comité de dérogation, au Comité plénier du
Conseil.
DOCUMENTATION
1. Chair, Committee of
Adjustment’s report dated 31
January 2011 (ACS2011-CCS-PLC-0002)
2. Minutes of the Planning Committee
meeting of 8 February 2011
Planning Committee
and Council / et au Conseil
31 January 2011 / le 31 janvier 2011
Submitted by/Soumis par : Gilles E. Girard, Chair, Committee of
Adjustment / Président du Comité de dérogation
Contact
Person/Personne ressource : Heather MacLean, Secretary-Treasurer, Committee of
Adjustment / Secrétaire-trésorière du Comité de dérogation
(613) 580-2424 extension / poste 13049,
Heather.MacLean@ottawa.ca
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Ref N°: ACS2011-CCS-PLC-0002 |
SUBJECT:
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OBJET :
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PRÉVISIONS PRÉLIMINAIRES DU BUDGET DE FONCTIONNEMENT
DE 2011 – Comité de dérogation |
That the Planning Committee approve and recommend to the Committee of the Whole of Council the 2011 Draft Estimates for the Committee of Adjustment.
Que le
Comité de l’urbanisme approuve et recommande les prévisions préliminaires du
budget de fonctionnement 2011, pour le Comité de dérogation, au Comité plénier
du Conseil.
On December 8, 2010, Council, while considering the 2010-2014 Council Governance Review report, approved a 2011 Budget process as outlined in that report. Also on that date, Council passed the following motion which directed the City Treasurer to report to Council with a more detailed timetable, including suggested Standing Committee review dates, and budget development guidelines. This report responds to that Council motion:
“THAT the City Treasurer be directed to bring a report forward to the
December 15, 2010 meeting of City Council that includes a more specific timetable
for budget and an overview of how staff will approach the development of a
draft budget.”
The specific timetable for the tax supported budget approved by Council on December 15, 2010 expanded on the budget timetable which was included in the Governance report as follows;
· Receive a City Budget overview report and table the budget reports for each Standing Committee and Boards of Council (Library & Police) at a special meeting of Council on January 19, 2011.
· Committees of Council will consider public delegations, review budgets and recommend a budget to Council during regularly scheduled meetings over the first three weeks in February 2011.
· Boards and Committees of Council will consider public delegations, review budgets and recommend a budget to Council prior to March 8, 2011.
· Five multi-ward bilingual budget consultation meetings organized by staff (centre, east, west, south, rural) will take place over the final week of February.
· Council will deliberate and adopt the budgets from each of the Standing Committees and Boards as a Committee of the Whole on Tuesday March 8th to Thursday March 10, 2011.
The 2011 Draft Operating Estimates were developed
based on a projected number of applications, and meet Council’s directive to be
100% cost recoverable.
The Committee of Adjustment is a quasi-judicial
tribunal appointed by City Council, and is independent and autonomous from the
City Administration. The Committee of
Adjustment was established to process, in accordance with the legislative
requirements of the Planning Act, all
applications received for Consents to Conveyances, Applications for Validation
of Title, Applications for Power of Sale/Foreclosure, and Applications for
Minor Variances/Permission from the City’s Comprehensive Zoning By-laws.
RURAL
IMPLICATIONS
There are no specific rural implications associated with this report.
The public consultation on the Draft Operating and
Capital estimates will be conducted at the standing committee meetings, through
ward meetings and the public delegations sessions to be held from March 8th
to 10th by Committee of the Whole of Council.
There are no legal/risk management impediments
to implementing the recommendations in this report.
Applicants on individual matters before the
Committee of Adjustment have the ability, as with development applications to
the City, to appeal the fees imposed to the Ontario Municipal Board.
Financial implications are identified within
the report.
Document 1 - 2011 Draft Operating Estimates
Estimates will be amended as per this Standing Committees adoption and forwarded to the Committee of the Whole of Council for further consideration.
2011 DRAFT OPERATING ESTIMATES – COMMITTEE OF ADJUSTMENT
PRÉVISIONS
PRÉLIMINAIRES DU BUDGET DE FONCTIONNEMENT DE 2011 – COMITÉ DE DÉROGATION
ACS2011-CCS-PLC-0002 CITY WIDE / À L'ÉCHELLE DE LA VILLE
Phil Brown, Vice-Chair of the Committee of
Adjustment, provided an overview of the 2011 draft operating budget for the
Committee of Adjustment. A copy of his
presentation is held on file with the City Clerk.
Councillor Bloess raised concerns about the fact
that all Committee of Adjustment hearings are held at Ben Franklin Place on
Centrepointe Drive, suggesting it was challenging for east end residents to
attend.
Mr. Brown explained that there were several factors
affecting why hearings were not scheduled at multiple locations. Firstly, there is the difficulty of
scheduling space in municipal facilities.
Secondly, the panels are structured on an urban/suburban/rural basis rather
than an east-west basis. There are not
sufficient volumes of applications from one area of the City to justify a
separate panel; if the panels were to meet less frequently, there is a risk of
not meeting statutory obligations that require the matter to be heard within 30
days. He noted that servicing multiple
locations would increase the operating costs. He suggested Ben Franklin Place
was relatively central, given the geographic area covered by the Committee.
As to whether there would be the possibility for a
separate panel for the east end, Mr. Brown noted that the panels affected by
such a proposal (panels 2 and 3) were the ones with the last number of
applications already. He indicated that
it would require a direction from Council for the Committee of Adjustment to
re-examine its panel structure.
Councillor Monette echoed Councillor Bloess’
concerns with respect to the location of the panels, noting he had heard
concerns from his residents. He suggested reviewing the applications for a
given meeting to determine the most appropriate place to hold the meeting.
Councillor Blais had similar concerns with respect
to the locations. He suggested the possibility of video conferencing to allow
parties to participate remotely in the meetings.
Committee approved the
Committee of Adjustment budget, as presented.
That the Planning Committee approve and recommend to the Committee of the Whole of Council the 2011 Draft Estimates for the Committee of Adjustment.
CARRIED