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4. KANATA NORTH RECREATION COMPLEX – CENTRE
RÉCRÉATIF DE KANATA NORD - |
Committee RecommendationS
That Council:
1. Authorize staff to issue a Request for
Proposals to Design-Build Proponents for the construction of the Kanata North
Recreation Complex (KNRC), based on the final design development plans for the
building and site outlined in this report;
2. Authorize the General Manager of Parks,
Recreation and Cultural Services to negotiate and execute agreements
with the National Capital Region YMCA-YWCA that provides for the funding,
programming and administration of the entire interior KNRC facility by the
National Capital Region YMCA-YWCA, as per the framework and principles set out
in this report;
3. Authorize the General Manager of Parks,
Recreation and Cultural Services to negotiate and execute an agreement with
Kanata Soccer and the National Capital Industrial Soccer League for the
construction and allocation of a lighted artificial turf soccer field, as
outlined in this report;
4. Authorize the General Manager of Parks,
Recreation and Cultural Services to negotiate and execute an agreement with
“Thinking In Pictures Educational Services” for the potential future addition
of a facility offering educational
and therapeutic services to children with autism, as outlined in this report;
5. Authorize the City Treasurer, on behalf of the City,
to enter into a loan guarantee agreement with a financial institution, selected
by Kanata Soccer and the
National Capital Industrial Soccer League and satisfactory to the City, to
facilitate financing for a maximum term of 12 years for the construction of a lighted artificial turf
soccer field on the KNRC site, as outlined in this report;
6. Authorize the General Manager of Parks,
Recreation and Cultural Services to negotiate a community funding program
agreement with the not-for-profit corporation that is incorporated by the KNRC
Steering Committee to finance the enhancement of facilities in the KNRC, as
outlined in this report, and;
7. Direct staff to report back to the
Community and Protective Services Committee on the City’s approval of any sale
of naming or sponsorship rights to the facility as a whole and for various
components within the facility by the not-for-profit corporation that is
incorporated by KNRC Community Steering Committee as outlined in this
report.
RecommandationS DU Comité
Que le Conseil :
1. autorise le personnel à lancer une demande
de propositions aux concepteurs-constructeurs en vue de la construction du
Complexe récréatif de Kanata-Nord (CRKN), sur la base des plans d'aménagement
conceptuel finals pour l'immeuble et le terrain résumés dans le présent
rapport;
2. autorise le directeur général, Parcs,
Loisirs et Culture, à négocier et à exécuter un accord avec le YMCA-YWCA de la
Région de la capitale nationale prévoyant le financement, la programmation et
l'administration de toute l’installation intérieure du CRKN, par le YMCA-YWCA
de la Région de la capitale nationale, selon le
cadre et les principes énoncés dans le présent rapport;
3. autorise le directeur général, Parcs,
Loisirs et Culture, à négocier et exécuter un accord avec Kanata Soccer et la
National Capital Industrial Soccer League en vue de la construction et de l’attribution d'un terrain de
soccer éclairé en gazon artificiel, selon ce qui est prévu dans le présent
rapport;
4. autorise le directeur général, Parcs,
Loisirs et Culture, à négocier et à exécuter un accord « Pensée en image,
services de thérapie éducationnelle » pour l'ajout éventuel d'une
installation où seraient offerts des services éducationnels et thérapeutiques aux enfants autistes, selon le cadre et
les principes énoncés dans le présent rapport;
5. autorise la trésorière municipale à
conclure, au nom de la Ville, un accord
de garantie d'emprunt avec un établissement financier, choisi par Kanata
Soccer et la National Capital Industrial Soccer League et agréé par la Ville, pour faciliter un financement pour une
période maximale de 12 ans en vue de la construction d'un terrain de
soccer éclairé en gazon artificiel au CRKN, selon ce qui est prévu dans le
présent rapport;
6. autorise le directeur général, Parcs,
Loisirs et Culture, à négocier un accord de programme de financement
communautaire avec la société à but non lucratif qui est incorporée par le
comité directeur communautaire du CRKN afin de financer l'amélioration des
installations au CRKN, selon ce qui est prévu dans le présent rapport, et;
7. avise le personnel de présenter un
rapport au Comité des services communautaires et de protection sur
l’approbation de la Ville de toute vente de droits de commandite ou de
dénomination à l’installation dans son ensemble ou à différentes parties à
l’intérieur de l’installation par la société à but non lucratif qui est
incorporée par le comité directeur communautaire du CRKN, selon ce qui est
prévu dans le présent rapport.
Documentation
1.
Deputy
City Manager's report, City Operations, dated 16 September 2010 (ACS2010-COS-PRC-0016).
Community and Protective Services Committee
Comité des services
communautaires et de protection
and Council / et au
Conseil
16 September 2010 / le 16 septembre 2010
Submitted by/Soumis par : Steve
Kanellakos, Deputy City Manager/
Directeur municipal
adjoint, City Operations/Opérations municipales
Contact
Person/Personne ressource : Dan Chenier, General Manager
Parks, Recreation and
Cultural Services/directeur général, Services
des parcs,
du loisir et
de la culture (613) 580-2424 x 24295, Dan.Chenier@ottawa.ca
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Ref N°: ACS2010-COS-PRC-0016 |
SUBJECT:
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KANATA NORTH RECREATION
COMPLEX – DESIGN, CONSTRUCTION, OPERATIONS AND
MAINTENANCE |
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|
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OBJET :
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CENTRE
RÉCRÉATIF DE KANATA NORD : CONCEPTION, CONSTRUCTION, EXPLOITATION ET
ENTRETIEN |
REPORT ECOMMENDATIONS
That the Community and
Protective Services Committee recommend City Council:
1. Authorize
staff to issue a Request for Proposals to Design-Build Proponents for the
construction of the Kanata North Recreation Complex (KNRC), based on the final
design development plans for the building and site outlined in this report;
2. Authorize
the General Manager of Parks, Recreation and Cultural Services to negotiate and
execute agreements with the National Capital Region YMCA-YWCA that
provides for the funding, programming and administration of the entire interior
KNRC facility by the National Capital Region YMCA-YWCA, as per the framework
and principles set out in this report;
3. Authorize
the General Manager of Parks, Recreation and Cultural Services to negotiate and
execute an agreement with Kanata Soccer and the National Capital Industrial
Soccer League for the construction and allocation of a lighted artificial turf
soccer field, as outlined in this report;
4. Authorize
the General Manager of Parks, Recreation and Cultural Services to negotiate and
execute an agreement with “Thinking In Pictures Educational Services” for the
potential future addition of a facility offering educational and therapeutic services to children with autism, as outlined in this report;
5. Authorize
the City Treasurer, on
behalf of the City, to enter into a loan guarantee agreement with a financial
institution, selected by Kanata
Soccer and the National Capital Industrial Soccer League and satisfactory to
the City, to facilitate financing for a maximum term of 12 years for the construction of a lighted artificial turf
soccer field on the KNRC site, as outlined in this report;
6. Authorize
the General Manager of Parks, Recreation and Cultural Services to negotiate a
community funding program agreement with the not-for-profit corporation that is
incorporated by the KNRC Steering Committee to finance the enhancement of
facilities in the KNRC, as outlined in this report, and;
7. Direct
staff to report back to the Community and Protective Services Committee on the
City’s approval of any sale of naming or sponsorship rights to the facility as
a whole and for various components within the facility by the not-for-profit
corporation that is incorporated by KNRC Community Steering Committee as
outlined in this report.
Que le Comité des services communautaires et de
protection recommande au Conseil :
1. d'autoriser
le personnel à lancer une demande de propositions aux concepteurs-constructeurs
en vue de la construction du Complexe récréatif de Kanata-Nord (CRKN), sur la
base des plans d'aménagement conceptuel finals pour l'immeuble et le terrain
résumés dans le présent rapport;
2. d'autoriser
le directeur général, Parcs, Loisirs et Culture, à négocier et à exécuter un
accord avec le YMCA-YWCA de la Région de la capitale nationale prévoyant le
financement, la programmation et l'administration de toute l’installation
intérieure du CRKN, par le YMCA-YWCA de la Région de la capitale nationale, selon le cadre et les principes énoncés dans le
présent rapport;
3. d'autoriser
le directeur général, Parcs, Loisirs et Culture, à négocier et exécuter un
accord avec Kanata Soccer et la National Capital Industrial Soccer League en vue de la construction et de
l’attribution d'un terrain de soccer éclairé en gazon artificiel, selon ce qui
est prévu dans le présent rapport;
4. d'autoriser
le directeur général, Parcs, Loisirs et Culture, à négocier et à exécuter un
accord « Pensée en image, services de thérapie éducationnelle » pour
l'ajout éventuel d'une installation où seraient offerts des services
éducationnels et thérapeutiques aux enfants
autistes, selon le cadre et les principes énoncés dans le présent
rapport;
5. d'autoriser
la trésorière municipale à conclure, au nom de la Ville, un accord de garantie d'emprunt avec un établissement financier, choisi
par Kanata Soccer et la National Capital Industrial Soccer League et
agréé par la Ville, pour faciliter un
financement pour une période maximale de 12 ans en vue de la construction
d'un terrain de soccer éclairé en gazon artificiel au CRKN, selon ce qui est
prévu dans le présent rapport;
6. d'autoriser
le directeur général, Parcs, Loisirs et Culture, à négocier un accord de
programme de financement communautaire avec la société à but non lucratif qui
est incorporée par le comité directeur communautaire du CRKN afin de financer
l'amélioration des installations au CRKN, selon ce qui est prévu dans le
présent rapport, et;
7. d'aviser
le personnel de présenter un rapport au Comité des services communautaires et
de protection sur l’approbation de la Ville de toute vente de droits de
commandite ou de dénomination à l’installation dans son ensemble ou à
différentes parties à l’intérieur de l’installation par la société à but non
lucratif qui est incorporée par le comité directeur communautaire du CRKN,
selon ce qui est prévu dans le présent rapport.
EXECUTIVE SUMMARY
The report outlines the proposed KNRC design plans and
implementation process, as well as the framework and principles for partnership
agreements with the National Capital Region YM-YWCA (NCR-Y) and other community
partners for facility programming, administration, operation, funding and
construction.
The KNRC will be located at 4101 Innovation Drive and will fulfill a long-standing need for a major recreation complex to serve the rapidly growing north-western region of the City. The KNRC will total 106,000 sq. ft. and will include core City indoor and outdoor recreation, aquatic and community program spaces, enhanced and supplemented by core “Y” program spaces, to create a comprehensive recreation facility and site to serve the community. With the NCR-Y’s $6 million capital addition to the City’s approved $43.14 million project budget, the resultant facility will be larger and offer a broader range of services and programs to meet the needs of the community.
The overall design concept is to integrate an open, welcoming building
into a landscape extension of the adjacent Trillium Woods. The building will feature the use of natural
materials and natural light to create a bright and animated facility, open to
its environment and landscape setting. A
Public Art Plan has been developed to guide the integration of public art into
the facility and site. The project is
designed to meet LEEDTM
Gold Certified (Leadership in Energy and Environmental Design) and will include
such sustainable features as Geo-Field ground source heating and cooling, grey
water systems and a green roof over the pool change rooms.
Implementation will be through a Request for Proposals for Design-Build
Services for the detailed design and construction of the KNRC. Construction is anticipated to commence in
spring 2011 and be completed in fall 2012.
The partnership framework establishes the exclusive responsibilities of the City and the NCR-Y in the management of the KNRC, with the NCR-Y as the single programmer and administrator for the interior KNRC facility, the City as the single programmer and administrator for the exterior KNRC site and responsible for the maintenance and operations of the full facility and site. Business plans prepared by the City and the NCR-Y demonstrate that a KNRC operated under a partnership agreement would result in an annual operating cost savings to the City of 25% over that of a fully City-operated facility.
The partnership framework outlines the KNRC participation model, including principles for member recognition and acceptance, setting of fees, performance management and service delivery standards to ensure user and community accessibility similar to other City recreational facilities.
As the proposed partnership framework represents a somewhat novel approach for the City, staff will be undertaking consultation with representatives of CUPE 503 to ensure that labour relations issues are properly addressed and that the City respects its collective agreement obligations.
A draft Fund Raising Plan has been prepared
by a Community Steering Committee that proposes to raise up to $2 million
toward the capital and on-going operating costs for enhancements to the KNRC
facility and site. Should the Committee
fail in its efforts to meet its fundraising goals before the scheduled opening
of the KNRC in fall 2012, staff will bring forward a report to Council outlining
the options to fund such costs.
The site plan for the KNRC includes two natural turf soccer fields. A draft priority use partnership agreement with two local, established soccer groups has been prepared to upgrade one of the fields with lighting and artificial turf. The agreement outlines the capital investment required by the soccer groups to upgrade the field and the priority use benefits derived over a 12-year term.
A Memorandum of Understanding between the City and TIPES has been prepared for the potential future co-location of a facility offering educational and therapeutic services to children with autism on the KNRC site.
The MOU outlines the respective responsibilities for planning, design, services, capital, land and operating costs, should TIPES choose to develop a facility on the site within 5 years of the approval of this report.
Le rapport présente les plans de conception et le
processus de mise en œuvre proposés pour le Centre récréatif de Kanata Nord
ainsi que les principes des ententes de partenariats avec le YMCA-YWCA de la
Capitale nationale et d’autres organismes en ce qui concerne la programmation,
la gestion, l’exploitation, le financement et la construction du Centre.
Le Centre sera situé au 4101, promenade Innovation, et viendra combler le besoin pressant d’un centre récréatif de premier plan dans le secteur Nord-Ouest de la ville, qui connaît une croissance rapide. Le Centre récréatif de Kanata Nord aura une superficie de 106 000 pieds carrés. On pourra y offrir les principaux programmes de loisirs intérieurs et extérieurs de la Ville. On y trouvera également une piscine et des espaces pour les groupes communautaires, auxquels s’ajouteront des espaces pour les programmes du YMCA-YWCA, dans le but d’offrir un ensemble d’installations de loisirs à la collectivité. La contribution de 6 millions de dollars du YMCA-YWCA s’ajoutera aux 43,14 millions approuvés par la Ville. Le Centre sera plus grand et offrira une gamme plus large de services et de programmes pour répondre aux besoins des résidents du quartier.
Le concept vise l’intégration d’un édifice chaleureux et accueillant au
paysage du Bois Trilliums situé à proximité. L’édifice sera construit avec des
matériaux naturels et laissera entrer la lumière naturelle. L’installation sera
baignée de lumière, animée et ouverte sur son environnement. On a élaboré un
plan pour l’art public afin de faciliter l’intégration de l’art public à
l’édifice et sur le site. Le projet est conçu de façon à répondre aux exigences
de la certification or de LEEDMC (Leadership in Energy and
Environmental Design). À cet effet, l’édifice sera doté d’un système de
chauffage et de refroidissement géothermique, d’un système de gestion des eaux
ménagères et d’un toit vert au dessus des vestiaires de la piscine.
La mise en œuvre du projet fera l’objet d’une
compétition de type conception-construction pour la conception détaillée et la
construction du Centre récréatif de Kanata Nord. La
construction devrait commencer au printemps 2011 et être terminée à l’automne
2012.
Le cadre de partenariat établit les responsabilités exclusives de la Ville d’Ottawa et du YMCA-YWCA de la Capitale nationale relativement à la gestion du Centre récréatif de Kanata Nord, le YMCA-YWCA de la Capitale nationale étant seul responsable de la programmation et de la gestion des installations intérieures du Centre, et la Ville étant seule responsable de l’entretien et de l’exploitation de l’ensemble de l’installation et du site. Les plans d’affaires préparés par la Ville et le YMCA-YWCA de la Capitale nationale montrent que les coûts de fonctionnement annuels du Centre seront 25 % moins élevés dans le cadre de ce partenariat que si la Ville était seule responsable de sa gestion et de son exploitation.
Le cadre de partenariat décrit le modèle participatif du Centre récréatif de Kanata Nord, y compris les principes régissant l’inscription des membres, les frais, la gestion du rendement et les normes relatives à la prestation de services pour s’assurer que le Centre soit comparable aux autres installations récréatives de la Ville au chapitre de l’accessibilité.
Comme le cadre de partenariat proposé constitue une approche quelque peu novatrice pour la Ville, le personnel organisera des consultations avec les représentants de la section locale 503 du SCFP afin de veiller à ce que les questions liées aux relations de travail soient traitées de façon appropriée et à ce que la Ville respecte ses obligations selon la convention collective.
Une ébauche du plan de financement a été élaborée par un comité directeur de citoyens qui propose d’amasser 2 millions de dollars pour couvrir les coûts de fonctionnement actuels et les coûts d’immobilisation ainsi que l’amélioration des installations et du site. Si le comité ne parvient pas à amasser le montant visé avant l’ouverture prévue du Centre récréatif de Kanata Nord à l’automne 2012, le personnel présentera un rapport au Conseil recommandant l’adoption d’un règlement municipal fixant une taxe spéciale pour recueillir les fonds manquant à cette date.
Le plan du site du Centre récréatif de Kanata Nord comprend deux terrains de soccer sur gazon. On a rédigé une version préliminaire de l’entente de partenariat sur l’utilisation prioritaire des terrains conclue avec des groupes de soccer de la région concernant l’installation d’un système d’éclairage et de gazon artificiel. L’entente précise les fonds qui devront être investis par les groupes de soccer pour l’amélioration du terrain et le droit d’utilisation prioritaire pour un mandat de 12 ans.
Un protocole d’entente entre la Ville et l’organisme TIPES a été préparé en ce qui concerne le partage de locaux d’une installation qui offrirait des services éducationnels et thérapeutiques aux enfants atteints d’autisme sur le site du Centre récréatif de Kanata Nord. Le protocole d’entente précise les responsabilités respectives sur les plans de la planification, de la conception, des services, du budget, des coûts de fonctionnement et d’acquisition des terrains, dans l’éventualité où TIPES déciderait de mettre sur pied une installation sur le site dans les cinq ans suivant l’approbation du présent rapport.
BACKGROUND
In February 2009, City Council approved the project
prospectus for the design, construction and operation of the Kanata North
Recreation Complex (KNRC). The KNRC will
be located on a 6.21 ha site at 4101 Innovation Drive, a property purchased for
this purpose by the City in 2007 (see Document 1). All City capital funds ($43.14M) are in place
for the design and construction of the facility and site.
The February 2009 report outlined the proposed design
and construction process for the facility and site, the proposed partnership
with the National Capital Region YMCA-YWCA (NCR-Y) and directed staff to report
back to Council with more detail on the principles and framework of any
agreements with operational partners.
DISCUSSION
Since the
approval of the February 2009 Council Report, staff have retained NORR Ltd. as
Advocate Architects for design development and preparation of performance
specifications for the KNRC facility and site.
The results of the comprehensive design process are outlined below.
Coincident with
the design process, staff also conducted a series of meetings with the NCR-Y to
develop the framework and principles of a partnership agreement for the
programming, administration and operation of the facility and site. The City entered these discussions on the
premise that a partnership would yield significant benefits, in both capital
and services, to the community. These
discussions have been fruitful, yielding a proposed capital asset that will be
broader in scope and more responsive to the needs of the community. The proposed operating partnership between
the City and the NCR-Y will result in service delivery that is more diverse and
wider in scope than exclusively City operated or NCR-Y operated facilities in
the community, ultimately benefiting the end users and specifically the tax
payer.
Other
discussions have been held with other potential community partners for the
development of a lighted artificial turf soccer field, enhancements to the lap
pool and skateboard park, and the possible future addition of an educational
facility to the complex.
The following
outlines the proposed facility/site program, design and implementation, the
principles and terms of a partnership agreement with NCR-Y and those of other
agreements to enhance the facilities and programs of the KNRC:
Program,
Design and Implementation
The KNRC facility will total approximately 106,000 sq.
ft. of gross floor area, composed of the following primary building and site
program spaces:
|
INDOOR |
OUTDOOR |
Core Building Program
|
Core Site Program
|
|
§
25m, 6-Lane
Pool |
§
One (1)
full-size, natural turf sports field |
|
§
Leisure Pool
& Facilities |
§
Children’s Play
Area (Pre-School & School-Age) |
|
§
Male, Female
& Family Change Rooms |
§
Water Play Area |
|
§
Full-Size
Gymnasium |
§
Two (2)
Basketball Courts |
|
§
Individual
Conditioning Space |
§
Skateboard
Facility |
|
§
200 M
Walking/Running Track |
§
Vehicular
Drop-Off & Service Vehicle Access |
|
§
Youth Room |
§
Parking |
|
§
Meeting &
Multi-Purpose Rooms |
§
Trillium Woods
Trailhead |
|
§
Serving Kitchen |
|
|
§
Reception and
Administration |
|
|
NCR-Y Partner Enhancement |
Community Partner Site Enhancement |
|
§
2nd
Full-Size Gymnasium |
§
One (1)
full-size, artificial turf lighted sports field |
|
§
Increased Conditioning Space |
§ Enhancements to Skateboard Facility |
|
§
Group
Conditioning Space |
|
|
§
Child Minding
(Play Care) Space |
|
|
§
Family &
Kids “Fit” Zones |
|
|
Community Partner Building
Enhancement |
|
|
§ 2 Additional Lanes for the 25m Pool |
|
|
|
|
Design development plans, elevations and sections for
the building and a detailed site plan are shown in Document 2. The overall design concept is to integrate
an open, welcoming building into a landscape extension of the adjacent Trillium
Woods. The building will feature the use
of natural materials and natural light to create a bright and animated
facility, open to its environment and landscape setting. All active program spaces will be visible
from the foyer, common spaces and circulation areas, serving to market programs
and to orient users and visitors.
Notably, a second floor walking/jogging track will overlook the double
gymnasia, pools, individual and group conditioning spaces, and the main public
corridor and entrances at the front of the facility. Automated library kiosks will also be included
in the foyer of the facility to provide Ottawa Public Library services to the
community.
The public face of the building will front Innovation Drive, while the rear façade will be more private and oriented to the adjacent Trillium Woods, an exceptionally fine climax Great Lakes/St. Lawrence forest. Goulbourn Forced Road, which runs immediately south of the KNRC site, is slated to be closed and removed within the next 5 years and reinstated as a woodland recreational pathway.
The landscape concept is to extend, through planting, the current limits of Trillium Woods northward so that the KNRC building and site will appear over time to have been located in the forest. While height restrictions within the electrical power line easement will limit the use of tall plant material along the front of the facility, the north and west portions of the site will reflect a natural, informal character compatible with the adjacent woodland. As much as possible, storm water is to be drained along vegetated surface swales to retention and detention basins following the natural drainage patterns of the existing site.
Following a Request for Services in fall 2009, the Public Art Program retained professional artist Maskull Lasserre to work with the design team to prepare a Public Art Plan for the KNRC, with the input of the Community Steering Committee and the general public during scheduled consultation meetings. The vision of the Public Art Plan is to broaden and enhance the building’s and site’s sense of identity and place by reflecting its role in the community. The Public Art Plan calls for artwork with a compelling relationship with the community and the architecture. It is to be innovative and original, inviting the viewer's interest and stimulating conversation. Each work, through physical, aesthetic, and conceptual excellence, is to achieve a timeless quality to engage and inspire visitors for years to come.
The Public Art Plan proposes four (4) public art commissions for the KNRC at the following sites: 1) the green roof (outdoor); 2) the pool enclosure (indoor); 3) the walking/running track façade (indoor/outdoor), and; 4) the skateboard plaza (outdoor). The first commission has been awarded to Mr. Lasserre as part of his contract to prepare the Public Art Plan, while the three remaining commissions will be awarded through a Call to Artists following the approval of this report.
The project is designed to meet LEEDTM Gold Certified
(Leadership in Energy and Environmental Design) and will include such
sustainable features as geo-field ground source heating and cooling, grey water
systems and a green roof over the pool change rooms.
A Class C cost estimate has been prepared for the
design development plans and confirms that the project can be implemented
within the $49.14 million project budget, which represents the total of the
City’s approved project budget of $43.14 million and a committed capital
contribution of $6.0 million by the NCR-Y.
Implementation
Upon the approval of this report by Council, staff
will issue a Request for Proposals (RFP) for Design-Build Services for the
detailed design and construction of the KNRC.
Evaluations of submitted proposals and contract award would take place
in December 2010. Construction would
commence in April 2011. With an
anticipated twenty (20) month construction period, completion and opening of
the KNRC is projected for late fall 2012.
City and NCR-Y Partnership
Amongst the recommendations in the February 2009 Council report was a commitment to work out the details of a proposed partnership with the National Capital Region YMCA-YWCA (NCR-Y) on the programming, administration and operation of the KNRC.
A series of meetings between Parks, Recreation & Cultural Services staff and representatives of the NCR-Y have taken place over the last 18 months to come up with a detailed framework and set of principles for the programming, administration and operation of the KNRC, based on the Partnership Goals & Objectives that were approved by Council.
Partnership Framework
The overarching framework establishes the NCR-Y as the single programmer and administrator for the interior KNRC facility and the City as the single programmer, administrator and operator for the exterior KNRC site. This framework is considered to be the most cost effective for the City and the most convenient and transparent for the end user. Specifically,
· The NCR-Y will fund, administer and program the entire interior facility, including all scheduling and marketing;
· The City will fund, administer, program and allocate all exterior facilities;
· The City will fund, operate and maintain all interior and exterior facilities;
· A Community Committee will provide input and funding to the programming and operations of the facility and site;
· NCR-Y staff will be under the sole direction of NCR-Y management;
· City staff will be under the sole direction of City management;
· The City, represented by the General Manager of Parks, Recreation & Cultural Services, will oversee the partnership agreement and compliance with performance measurement standards.
Partnership Goals &
Objectives
In February 2009, Council approved five Partnership Goals and Objectives for the KNRC. These have been addressed as follows:
1. Value for Taxpayers
The February 2009 report authorized staff to proceed with the implementation of the KNRC if the Public Sector Comparator (PSC) indicated that significant facility and site design, construction and operational efficiencies could be achieved through a partnership with the NCR-Y. The report identified a goal of 25% in operational cost efficiency to the City in order to proceed with implementation.
A three-year financial projection (pro-forma) has been prepared for the programming, administration and operation of the KNRC under a partnership with the NCR-Y and compared to a fully City-operated facility (Public Sector Comparator – PSC). Under the fully City-operated model, the net PSC cost to program, administer and operate the KNRC at the end of the initial three-year period is projected to total $1.27 million annually. The pro-forma for the operation of the KNRC under a NCR-Y partnership projects an annual net cost of $953,000, a reduction of $317,000 to the City annually in Year Three of operations. This represents an operating cost savings to the City of 25% annually.
Under the three-year partnership pro forma, the City’s contribution to the operation of the facility will total approximately $2.3 million in Year One, falling to $1.24 million in Year Two and to $953,000 in Year Three. The first two years of City contributions are larger due to the NCR-Y’s higher start-up costs and incremental revenue growth, particularly with respect to membership sales which are projected to grow quickly but not achieve maximum levels for 16 months. Following Year Three and the normalisation of facility operations & programming, the disposition of any net revenues beyond the 25% savings to the City will be negotiated in the partnership agreement.
2. Enhanced Facilities
With the NRC-Y’s $6 million capital contribution to the project, 15,000 sq. ft. of net program space and associated furniture and equipment will be added to the facility, such space to be over and above the City’s core program for a recreation complex. The additional Y program space will be composed of:
These spaces were added to the facility based on the NCR-Y’s in-depth marketing and needs study of the facility catchment area, and will provide an increased level and quality of service to the community. Once the facility has achieved full programming and operation, the marketing and needs study projects the following user participation:
The partnership between the City and NCR-Y will maximize the use of the KNRC and provide a unique opportunity for users to benefit from other City and Y facilities.
3. Effective and Efficient Service Delivery
The NCR-Y is a charitable organization that has been serving the Ottawa community for over 140 years. A partnership between the City and the NCR-Y will result in full spectrum service delivery that is more diverse and wider in scope than it would be if either party were to program, administer and operate separately in the community, ultimately benefiting the end users and specifically the tax payer.
The following are examples of the unique approach and programs the Y will bring to the KNRC:
KNRC Core Services
KNRC Participation Model
Under the programming and administration of the NCR-Y, program and membership fees at the KNRC will be comparable to the City’s fee structure for similar services at City-programmed facilities. The KNRC will offer three different avenues for participation:
The Y traditionally places a greater emphasis on a membership/”belonging” model, as compared to the City’s focus on a “pay-as-you-go” recreation facility and program model. The KNRC participation model will be a blend of these two approaches to ensure reasonable access for all while ensuring financial viability for the NCR-Y’s operations. This will also facilitate access to and affiliation with the global YMCA and YWCA movement.
Non-member users will have access to the vast majority of KNRC programs; however they will pay higher program fees -- typically a 20% premium over membership prices. This premium is in keeping with the proposed affiliation model that will encourage membership participation. The only amenities/programs in the KNRC which will be limited to members-only will be the use of the individual conditioning space.
To ensure reasonable program access for all, registration space will be set aside for non-members for all programs other than the individual conditioning space. Groups will be able to rent excess facility capacity to operate programs that compliment the KNRC mission and vision. Casual use through the purchase of daily access passes will also be available.
Membership Recognition and Acceptance
The City and NRC-Y will work out
a policy and potential costs for membership recognition and acceptance between
the KNRC and other City recreation and community facilities. It is also intended that, where possible,
program fees at the KNRC will be similar to programs fees at other City
facilities. The City may provide an
operating subsidy to the KNRC when program or membership fees are set significantly
lower than Y program or membership fees at the KNRC to meet local community
needs. Details of the feasibility and
logistics of both fee adjustments and membership recognition remain to be
finalized.
In summary, the membership recognition and acceptance model will be as follows:
4. Performance Management
Under the proposed governance model, the following describes the performance management responsibilities of the parties involved:
City of Ottawa
NCR-Y
Community Committee
Under this governance model, the NCR-Y’s programming and administrative staff will report to and receive direction solely from the NCR-Y’s facility manager. NCR-Y staff will receive no direction or supervision from City staff or management. Similarly, City operations and maintenance staff at the KNRC will report to and receive direction solely from City management. The relationship and daily interaction between City staff and NCR-Y staff at the KNRC will be governed by the performance measurement standards and policies outlined in the detailed partnership agreement. Performance issues or concerns on the operation of the KNRC will be brought to the attention of the General Manager of Parks, Recreation & Cultural Services, or his/her delegate, for review and resolution.
The City is responsible to establish and monitor compliance to performance measurement standards, in consultation with the NCR-Y and the Community Committee. Performance measurement standards and indicators, as well as the means and frequency of reporting, will be identified in the detailed partnership agreement for the KNRC.
5. Conformance to City Policies
Negotiations on service delivery standards have and will include due consideration to community expectations relating to:
· Sponsorship and Advertising
· Child Supervision Ratios
· Bilingualism
· Serving of Alcohol
· Equity and Diversity
· Reporting Suspected Child Abuse/Neglect
· Aquatic and Fitness Certification
· Basic Health and Safety Certification
Labour
Relations
The proposed partnership framework, with
responsibility for the facility divided between the City and the NCR-Y, is a
model not currently in use at other City recreational facilities. Given this
novel approach, staff will be reviewing any labour relations implications and
consulting with CUPE 503 to ensure that the City respects its collective
agreement obligations. This may include giving notice to CUPE 503 in accordance
with the contracting out provisions in the collective agreement. On approval of
this report, staff will work with the Union to answer questions and address any
labour relations issues that arise.
Termination and Compensation
The partnership agreement will include a termination
clause allowing the NCR-Y, under specific circumstances, to be released from
the terms of the agreement, with appropriate compensation for its capital
investment in the KNRC project
Community Funding Program
Upon approval of the February 2009 report by
City Council, a Community Steering Committee for the KNRC was formed under the
direction of Councillors Marianne Wilkinson and Eli El-Chantiry. Composed of community members, the
Committee’s mandate has been to:
1.
Review and provide input to the development of the
facility program and design;
2.
Review and provide input to the program model and
operating partnership with the NCR-Y;
3.
Develop and execute a fund raising plan to support
community-requested enhancements to the KNRC.
To date, the Committee has been invaluable
in its contributions towards the first mandate and will play an important role
in the fulfillment of the second mandate.
Regarding the third mandate, the Committee has prepared a draft Fund
Raising Plan that proposes to raise up to $2.0M toward the capital and on-going
operating costs for enhancements to KNRC facility and site, as follows:
$850,000 Addition
of 2 lanes to the 25M lap pool, for a total of 8 lanes
$250,000 Enhancements
to the Skate Board project;
$
30,000 Youth Room
Furnishing and Equipment
$820,000 Endowment
Fund to support Operation & Maintenance of additional pool lanes
$
50,000 Budget to support
Fund Raising Activities
A total of $110,000 has been raised to date,
including $30,000 for the Youth Room furnishing and equipment and $80,000
toward the enhancement to the skateboard facility.
The Class C Cost estimate for the project
includes an allowance of $400,000 toward the development of a City standard
skateboard facility.
The Community Steering Committee has
expressed an interest in supplementing this allowance by an additional $250,000
in order to develop an enhanced skateboard facility, designed in consultation
with local youth users. Design and
consultation services for the skateboard facility will be included in the
Design-Build RFP.
The Fund Raising Plan proposes to raise the
$2.0M as follows:
$500,000 Naming
Rights for the full facility and components (Pools, Gyms, Skate Park, etc)
$400,000 Living
Mosaic to be installed in the lobby of KNRC
$400,000 Corporate
Philanthropy
$275,000 Community
Events and Activities
$100,000 Grants
from federal and provincial agencies, foundations or organizations
$
75,000 Organized Sports
Community Fund Raising
The Committee proposes to apply for
charitable organisation status to enable it to issue charitable tax receipts
for donations towards its fund raising goals.
Until such charitable status is granted, the Committee requests that the
City accept donations on the Committee’s behalf and issue charitable receipts
to donors.
The Committee also seeks the City’s approval
to direct the sale of naming rights to the facility as a whole and for various
components within the facility and site toward its fund raising goal. The KNRC will be a co-branded “City of
Ottawa” and “YM-YWCA” facility and any sale of naming rights will be
complementary to such branding. The sale
of naming rights shall be in conformity with the City’s Sponsorship and
Advertising Policy. Staff will report
back to City Council for approval of any sale of naming or sponsorship rights
to the KNRC.
Should the Committee fail in its efforts to
meet its fundraising goals before the scheduled opening of the KNRC, staff will
bring forward a report to Council outlining the options to raise the shortfall in
funds to that date.
Partnership for Development of a Lighted, Artificial
Turf Soccer Field
During the program development stage of the project,
the City was approached by Kanata Soccer (KS) and the National Capital
Industrial Soccer League (NCISL) with a partnership proposal to develop a
lighted, artificial turf soccer field on the KNRC site. As the City’s Sports Field Strategy promotes
the use of partnerships to develop artificial turf fields to increase field
inventory and capacity, City staff held a series of meetings with these two
soccer organisations and has come up with a draft priority use partnership
agreement.
The main principles of the draft agreement are as
follows:
·
KS and NCISL shall pay the capital cost of
constructing a lighted, artificial turf sports field at the KNRC, such costs
shall represent the premium over and above the cost to develop a standard City
natural turf sports field, which is currently estimated at $850,000. The actual value of the premium shall be
based on separate tender pricing at the award of contract to the Design-Build
proponent;
·
The City shall provide a loan
guarantee with a financial institution, selected by Kanata
Soccer and the National Capital Industrial Soccer League and satisfactory to the City, to provide the required financing for a term not
to exceed the term of this agreement, for the construction of the
lighted artificial turf soccer field.
Staff will report to the Community and Protective Services Committee
with details on the amount and the terms of the financial institution loan that
the City is to guarantee, for the construction of a lighted artificial turf
soccer field.
·
The City shall be responsible for maintenance and
operations of the Sports Field for the term of the agreement;
·
During the regular seasonal allocation process, the
KS/NCISL shall have priority bookings of the Sports Field for the term of this
agreement;
·
Arrangements for the use of the Sports Field by the
KS/NCISL shall be made through the City Wide Allocations Office;
·
Upon the annual allocation of time for the Sports
Field, KS/NCISL will have priority choice of hours allocated to minors and
adults for the duration of the agreement.
The City and the KS/NCISL shall negotiate a mutually acceptable number
of hours to be allocated annually at no charge to KS and the NCISL for both
minors and adults. All remaining priority hours allocated to the KS/NCISL will
be charged the City's standard rental rate;
·
The City shall have the use of the Sports Field, and
shall be responsible for booking the Sports Field, for all remaining time slots
not booked during the seasonal allocation process;
·
The term of the agreement shall commence on the
first Saturday following acceptance of the completed sports field and shall
continue in full force and effect for a period of twelve (12) years.
Memorandum of Understanding with TIPES
During the program development stage of the project, several groups and agencies approached the ward Councillor, expressing interest in bringing added value to the site by either co-locating or through a partnership. "Thinking in Pictures Educational Services" (TIPES), a non-profit organization which provides educational and therapeutic services to children aged 2-18 who have autism and related or additional exceptionalities, have expressed strong interest in constructing an approximately 10,000 sq. ft. facility on the KNRC site.
Discussions between the project team and TIPES have resulted in a memorandum of understanding (MOU) on the potential future co-location of a facility on the KNRC site. The main points of the MOU are outlined below:
·
The City
will plan & design the KNRC building and site to allow for the future
addition of a TIPES facility, with a maximum gross floor area of 10,000 SF over
2 floors;
·
The
TIPES facility is to be designed with a separate entrance, as well as a direct
physical interior link to the KNRC building;
·
Underground
services will be made available for future connection to the TIPES facility;
·
TIPES
shall be responsible for all capital costs and all future ongoing operating
costs for the design, development and construction of the TIPES facility;
·
A long
term Land Lease will be negotiated for the TIPES facility and shall be based on
market rates and any shared services, such as parking, operations and
utilities;
·
TIPES
access to KNRC programs and facilities will be on an additional "fee for
service" basis, to be negotiated with the KNRC operator/manager;
·
The
option to develop a TIPES facility on the site of the KNRC shall expire 5 years
after the City's or City partner's occupancy of the KNRC.
ENVIRONMENTAL IMPLICATIONS
A Phase 1 Environmental Site Assessment was completed
for the vacant property at the time of City acquisition. The Phase 1 ESA concluded that there were no
environmental concerns over the site.
Discussions are underway with Planning & Growth Management
Department to submit a Site Plan Application for the KNRC project, which will
include the submission of an Environmental Impact Statement and a Tree
Conservation Report, due to the proximity of Trillium Woods. Any identified impacts will be identified
and mitigated through the site plan control process.
RURAL IMPLICATIONS
The KNRC is being developed to serve the north west area
of the City, including rural West Carleton-March Ward. The site for the KNRC was in part selected
for its accessibility to rural residents.
Public meetings have been advertised in Kanata North and West
Carleton-March Wards during the project design stages to ensure that the needs
and requirements of rural residents are accounted for in the programs and
services offered in the KNRC. The
Community Steering Committee included members from West Carleton-March Ward and
the NCR-Y surveyed residents and held focus groups with rural residents in the
preparation of their in-depth marketing and needs study of the facility
catchment area.
CONSULTATION
Three advertised and well attended public meetings
were held to present and receive input on the KNRC facility and site design:
·
December 16, 2009:
Earl of March Secondary School
·
March 11, 2010:
All Saints Catholic High School
·
June 23, 2010:
Mlacak Centre
In preparation for and in advance of the above noted
public meetings, the project team met with the Community Steering Committee on
several occasions to present and receive feedback on the facility and site
design. A consensus has been reached
with the Committee and with the public that attended the meetings on the design
development plans outlined in Document 1.
COMMENTS BY THE WARD COUNCILLOR(S)
Councillor Wilkinson is aware of and supportive of the
recommendations of this report.
LEGAL/RISK MANAGEMENT IMPLICATIONS
A further report is recommended at the appropriate time with further details of the business terms between the parties, including the allocation of building permit fees, development charges and property taxes. The parties should consider a municipal capital facilities agreement with respect to this project.
Due to the size of this project
and the number of proposed agreements with the different organizations, as well
as the financing arrangements, external legal counsel will need to be retained.
The potential range of legal costs is $200,000 to $300,000 depending on the
extent of the negotiations, and these funds should be paid out of the capital
project account.
CITY STRATEGIC PLAN
Sustainable, Healthy and Active City Priority
The City encourages citizens of Ottawa to be active and participate in
a healthy lifestyle. The City promotes physical activity by building and
maintaining paths, parks and recreational facilities that are used to deliver
recreation programs to Ottawa residents.
Objective 1: Support recreational facilities and programming to match
the population growth. The City owns and operates many recreation
facilities throughout Ottawa. These facilities are used to deliver quality
programs and services to enhance the quality of life for citizens and encourage
active and healthy lifestyles. The City will strive to ensure that recreation
facilities and programs are expanded in proportion with population growth.
Objective 5: Ensure that cultural and recreation programs are offered
across a range of levels of activity such that every resident, and in
particular every child, has a chance to participate. The City is focused on providing a range of creative, safe and
enjoyable cultural and recreation programs for all individuals, especially
children. These programs contribute to and enhance the quality of life for all.
Current Actions: Design and construct the Kanata North
Recreation Complex, a major recreation facility that will include an indoor
pool, full service community centre and outdoor sportsfields
In addition, the Service Delivery Priority
commits the City to “continue to
improve the service delivery culture of the organization by encouraging staff
to look for innovative and cost effective ways to deliver services” . Objective 3: Make growth pay for itself, states that the City will use a
variety of techniques both in revenue generation and cost avoidance to make
sure growth pays for itself including pursuing partnerships that leverage
financing of capital projects.
FINANCIAL
IMPLICATIONS
With the approval of the recommendations contained in
this report a base operating pressure in the amount of $953,000 will be
identified to fund the City’s portion of the partnership agreement with the
National Capital Region YM-YWCA. In addition, one-time operating pressures of
$1,347,000 in the first year of operations and $287,000 in the second year of
operation will be identified as increased City contributions until
normalization of facility operations & programming in year three.
There is no direct cost to the City for providing a
loan guarantee to a financial institution, in connection with a loan to the
Kanata Soccer and the National Capital Industrial Soccer League. There is
a potential liability in the event the League defaults on the loan, and the
City is required to make payments to the bank.
SUPPORTING
DOCUMENTATION
Document 1: Location
Plan for Kanata North Recreation Complex, 4101 Innovation Drive (Immediately follows the report)
Document
2: Design Development Plans for Building
and Site (Immediately follows the report)
DISPOSITION
Parks, Recreation and Cultural Services Department
Branch to implement City Council’s direction, with the assistance of the City
Clerk & Solicitor, Finance, Infrastructure Services and Planning &
Growth Management Departments, the Ward Councillors and the Community Steering
Committee.
Document 1
Location Plan for Kanata North Recreation Complex,
4101 Innovation Drive
Document 2
Design
Development Plans for Building and Site
SITE PLAN SITE PLAN
GROUND FLOOR GROUND FLOOR
SECOND FLOOR ELEVATIONS & VIEWS