Document 2
City Council - Motions & Directions to Staff		          
Subject Meeting Date Moved by Disposition/Minutes Referred to Response Details          
MOTION NO. 27/103 - 2005 Budget Motion  investigate private outsourcing of the contact centre.  Jan 24, 25, 27 and Feb 1-4, 7 2005 J. Harder http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2005/01-24/minutes27.htm CO - CCS Pending:  Management will revisit outsourcing in Q1 2011 once all the audit recommendations have been implemented.          
MOTION NO. 27/102 - 2005 Budget Motion to Investigate the sale of corporate merchandise through an RFP.   Jan 24, 25, 27 and Feb 1-4, 7 2005 M. McRae http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2005/01-24/minutes27.htm CO - CCS In Progress: Staff will be reporting back in Q1 2011.
          
MOTION NO. 56/2 - Ottawa Farmer's Market. 12-Apr-06 G. Bédard http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2006/04-12/minutes56.htm CO - EPS In Progress:  The Ottawa Farmer's Market Pilot Project Extension report was approved by ARAC on April 22. The future of the Market is being considered as part of the integration process for the Lansdowne Park Redevelopment, and will be reported on through the master site plan.              
MOTION NO. 3/29 -  Recognition policy for past Mayors.  14-Dec-06  M. McRae http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2006/12-14/minutes3.htm CMO - City Clerk & Solicitor In Progress: A policy will be established to set out a process for recognizing past mayors and reeves.  It is anticipated that a policy would be brought to Committee and Council by  Q4 2010.          
Motion 35/3 - Petition for Installation of Sanitary Sewer Infrastructure for Hillside Gardens and Manotick.
Motion 35/4 - Motion No. 35/3 be referred to RIAC, PEC and ARAC for discussion and debate, and to provide recommendations to Council		  23-Apr-08  C. Doucet           R. Jellett http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2008/04-23/Minutes35.htm ISCS - PGM In Progress: A consulting firm is finalizing a review of alternative servicing technologies.  This information is expected to be made public in early Q4 2010.           
MOTION N0. 60/5  - Review of the Housing First Policy.                                                                                   11-Feb-09 J. Legendre http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/02-11/minutes60.htm CO - CSS  In Progress: A report will be brought forward to CPSC in Q1 2011.          
MOTION NO. 67/8 Transplan - Staff to report back to Transit Committee on the ridership levels on all routes affected by the route changes in the Westboro and Carlingwood areas after they have completed their review after a full year of operation of the new route structure. 27-May-09 C. Leadman http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/05-27/englishdisposition67.htm ISCS - TS Pending: The revised services will run for a year, from Sept '09 - Aug '10.  Then, data will be collected on ridership between Sept '10 and Dec '10.  Then, in early 2011, ridership will be reviewed and a report prepared.  That report is likely to be on the agenda of Committee in mid-2011.          
MOTION NO. 69/12 - Potential changes to the process for Reconsideration outlined in the Procedure By-law. 24-Jun-09 D. Thompson http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/06-24/englishminutes69.htm CMO - City Clerk & Solicitor In Progress:  Staff have been working with Members of Council and will bring forward a recommendation for consideration at Council in Q4 as part of the 2010-2014 Governance Review.          
MOTION 69/26  that staff be directed to report back to Committee and Council on how well the by-law is working by the end of Q1 in 2012, including an analysis of the requirement for a permit fee at that time.   24-Jun-09 R. Jellett http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/06-24/englishminutes69.htm ISCS - PGM Pending: Motion requires report back to ARAC by end of Q1 2012.          
Integrated Street Furniture Program – City of Ottawa Integrated Street Furniture Policy And Design Guidelines And Request For Proposal Strategy.

 

 14-Oct-09   http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/10-14/englishminutes75.htm ISCS - CSS In Progress: Given that the only bid received to the RFP was deemed to be non-compliant, a report will now be brought forward in Q1 2011 with the results of proponent feedback and recommendations for any program modifications prior to the release of a new RFP by Spring 2011.  A memo was sent to Councillors on 28 June advising to this affect.          
Direction to Staff: That as the City moves forward with its intensification goals set out in the Official Plan and because the TMP sets out a threshold for Level of Service (LoS) for intersections to operate at LoS “D”or better, which creates a conflicting policy direction, staff be directed to address this conflict and bring recommendations to Council for resolution.  Specifically, a review of intersections that are anticipated to be particularly problematic be identified and reviewed. This review to be brought forward by staff by Q2 2010. 14-Oct-09   http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/10-14/englishdisposition75.htm ISCS - PGM In Progress: A response to be brought forward by Q1 2011.          
Direction to Staff: That staff be directed to bring forward a policy for Committee and Council’s consideration regarding the sale of decommissioned ambulances (and other similar City assets) to charity organizations. 14-Oct-09   http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/10-14/englishdisposition75.htm CO - EPS In Progress: EPS currently reviewing and plan to report back in Q1 2011.            
MOTION NO. 76/7 - Speed Zoning Policy. 
That following the receipt of responses from municipalities in Ontario, staff petition the Ministry of Transportation of Ontario for amendments to Highway Traffic Act as shown in (1) and report back to Council on progress made on this issue by the end of Q2 2010.
 28-Oct-09 J. Legendre
G. Bédard		 http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/10-28/englishminutes76.htm CO - PWS In Progress: PW staff have provided an update including the responses from other municipalities to Council at TRC on April 7th.  A follow up letter was sent to the province on Apr 21st requesting their response.  A letter was received from the Ministry on May 31, 2010 requesting that our staff meet with theirs to discuss this matter further.  Staff from the Operations, Engineering & Technical Support Branch will be meeting with the Ministry on Friday, September 17th and an update will be brought forward in Q4 2010/Q1 2011.          
MOTION NO. 77/15 - LLP - That OC Transpo come up with a plan to serve an upgraded Civic Centre during Junior Hockey and Trade Shows.

 12-Nov-09 C. Doucet
P. Feltmate		 http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2009/11-12/englishminutes77.htm CMO / ISCS -TS In Progress:  As the transportation study for the proposed redevelopment of Lansdowne is completed, OC Transpo staff will identify the elements of the longer-term plan that would also be applicable in the shorter term to improve the quality and convenience of transit service for events at the Civic Centre, and will use them to create a plan for implementation in 2010 and 2011. 
OC Transpo staff would report to TTC on this shorter-term plan after the presentation to Council of the longer-term Lansdowne transportation study but before the beginning of the 2010-11 hockey season.  If there are elements that require agreement with outside groups, staff would begin discussions with those groups.  If there are any funding requirements, staff would bring them forward for consideration as part of the 2011 OC Transpo Marketing Plan and the 2011 transit service budget.		          
MOTION NO. 81/3 - City staff determine through negotiation with the Federal and Provincial governments the eligible and ineligible elements for cost sharing within the DOTT project and report back to Council on those portions requiring 100% City funding together with the estimated cost of each item that is the sole responsibility of the City; and that this information be provided as soon as possible 13-Jan-10 M. Wilkinson
S. Desroches		 http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2010/01-13/englishdisposition81.htm ISCS - RIO In Progress: Staff continue negotiations with the Federal and Provincial Government and will report to Council on the eligible and ineligible costs as part of Preliminary engineering.          
MOTION NO. 81/4 - That staff, as soon as possible, provide to Council a draft list of options, including cost estimates, needed to reduce the cost of the DOTT (once federal funding is announced), so that the portion of eligible costs to be borne by the City not exceed 1/3 of the total costs. 13-Jan-10 M. Wilkinson
S. Desroches		 http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2010/01-13/englishdisposition81.htm ISCS - RIO In Progress: Staff will report on methods to be explored to reduce the overall cost of the DOTT project and will report to Council during Preliminary Engineering.          
MOTION NO. 82/12 - That City Council implement a two-semester pilot program for Carleton and Ottawa U establishing a U-Pass for $145/semester, beginning in September 2010 with no changes to the service levels and with any resulting revenue deficit in 2010 to be taken from the Transit Reserve; and that staff evaluate the actual costs and benefits of the pilot program after the first semester and provide a report to City Council prior to the 2011 Budget.
 25-Jan-10 C. Doucet
J. Legendre		 http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2010/01-25/englishdisposition82.htm ISCS - TS In Progress: Staff will implement pilot U-Pass program and provide an evaluation of the actual cost and benefits of the pilot program to Council as directed prior to the 2011 Budget.          
MOTION NO. 82/25 - That PRC and PGM staff prepare a report for the appropriate Standing Committees and Council that recommends policies and processes for the approvals related to expenditures related to cash-in-lieu of parkland in Ward accounts. 25-Jan-10 C. Leadman
S. Desroches		 http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2010/01-25/englishdisposition82.htm ISCS - PGM In Progress:  Staff of PGM are consulting with Parks to finalize the policy and bring forward a report in Q4 2010.          
MOTION NO. 84/6 - That the City Manager be directed to engage APTA to undertake a formal Peer Review of OC Transpo’s bus programs and strategies, including but not limited to bus operations, customer service, staffing, training and recruitment, capital improvement plans, safety issues, organizational structure, operating/strategic plans and programs, including an examination of the recommendations in, and gap analysis of, the previous reviews within existing budgets. Be it further resolved that Committee and Council be provided with the results of this Peer Review and any staff response prior to the 2011 budget review of Transit Services.

24-Feb-10 E. El-Chantiry
B. Monette		 http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2010/02-24/englishdisposition85.htm ISCS - TS In Progress: Transit staff are currently engaged with APTA and the review is in progress.  Results will be ready for the 2011 Budget, as directed by Council.           
MOTION NO. 84/7 - That once appointed, the Chief Procurement Officer’s first order of business be to convene a special “Review Panel” that includes the City Clerk and Solicitor and an independent Fairness Commissioner to review and report back to Committee and Council on recent procurement initiatives at OC Transpo, including the bus garage, with recommendations on how to ensure that future procurements are transparent and fair for all parties; and that the Auditor General be directed to examine the work of the “Review Panel” and provide his assessment of their recommendations, and that the Auditor General’s report be tabled as a companion document to the Review Panel’s report. 24-Feb-10 E. El-Chanitry
S. Qadri		 See above CMO - FIN In Progress:  Staffing for the CPO position has been completed and the study will commence in Q3 2010.  Staff plan to report back to Council in Q1 2011.          
MOTION NO. 85/2 - That staff be directed to develop a comprehensive and integrated wildlife strategy for the City of Ottawa – included in a biodiversity strategy (or like product), centred on wildlife-sensitive planning, with a focus on public education and awareness programs –  and involve appropriate City departments, the NCC, the MNR, other relevant agencies and community stakeholder organizations in its development and implementation, including protocols to be required in conditions of plans of subdivision and site plans, and that said strategy go forward to a joint meeting of the ARAC and the PEC for discussion. 24-Feb-10 P. Feltmate
A. Cullen		 See above ISCS - PGM In Progress: Staff are compiling comments and identifying issues to be considered in the review of the EIS Guidelines in Q3 2011.  Some more urgent issues may be brought forward for consideration prior to Q3 2011, if required.          
MOTION NO. 85/8 - OMB Appeals re: OPA 76 - That the City Clerk and Solicitor and the DCM of ISCS be directed to defend the City Council decision of June 10, 2009.

 24-Feb-10 P. Hume
R. Jellett		 See above CMO - City Clerk & Solicitor / DCM ISCS In Progress: The defense of OPA 76 (Official Plan Review) is underway and is expected to take one to two years to complete, depending on whether the appellants of the Urban Boundary are successful in getting the OMB to hear their appeal.          
MOTION NO 89/4 - Meetings Investigator
That the Procedure By-law be amended so that the Disposition of every in camera report indicates either the date that the report will be made public or a legal opinion indicating why the report cannot be made public and that this be listed in both the Disposition Report and the Minutes of Standing Committees and Council; and
That these changes be adopted as a practice immediately and be formally incorporated into the Procedure By-law as part of the upcoming Governance Review Report.
 12-May-10 J. Legendre
D. Holmes		 http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2010/05-12/englishminutes89.htm
 CMO - City Clerk & Solicitor In Progress: This practice will be incorporated in any upcoming confidential reports and will be formally incorporated into the Procedure By-law as part of the end of term Governance Review in Q4 2010.           
Direction to Staff: Forward to the Federation of Canadian Municipalities all of the City of Ottawa’s reports and concerns regarding the Municipal Street Occupation Agreements and further that staff be directed to initiate a dialogue with the Province to discuss jurisdictional issues and how they can help with this downloading by the Federal Government. 12-May-10   See above CMO - City Clerk & Solicitor In Progress: Based on the City's ongoing relationship with FCM, FCM would previously have been provided with the City's reports and concerns, although staff are looking to provide a more formal report and dialogue with FCM and the Province by Q4 2010.          
Directions to Staff:
1.  That the City Manager undertake to get a guarantee from Major League Soccer (MLS) that the field the City of Ottawa is about to build at Lansdowne will meet MLS league requirements.
2.  That the City Treasurer provide regular updates to members of Council with respect to changing interest rates and how these impact on the financials relative to the Lansdowne Partnership Plan and Implementation.
3.  That the City Manager please explain why, in private discussions with the Ottawa Sports and Entertainment Group (OSEG), the proposal to bring back CFL football to the city was not enough to justify spending $100M in taxpayers' money yet publicly, the principle reason that was given to Council for the suspension of the Lansdowne redevelopment design competition was to consider a proposal that promised the return of the CFL to Ottawa.		 9-Jun-10   http://ottawa.ca/calendar/ottawa/citycouncil/occ/2010/06-09/englishminutes91.htm CMO - FIN In Progress:
1.  Complete
2.  In Progress:  The City Treasurer will provide updates as required.
3.  Complete:  Staff were prepared to respond to this direction given at the time of the tabling of the Lansdowne Partnership Plan Implementation report, but the question was not put during the following Council meeting.		          
4.  That the City Solicitor please provide Council with the legal implications of a competitive process being suspending by staff in order to entertain a solicited proposal suggested by the City outside of the Council process; and That a response to this inquiry be provided by June 16, 2010 in order to be discussed during the question period taking place on June 17, 2010.
5.  That staff outline what is the cost to maintain the wood structure of the stadium and what is the lifetime of the wood structures, before repairs or replacement.  (Architect to respond on June 17, 2010)
6.  That staff provide, for the June 17, 2010 meeting, a simplified breakdown of what money is going into the public spaces associated with the proposed Lansdowne project and what money is going into the commercial spaces associated with the proposed Lansdowne project; and That staff provide an explanation/analysis of what would happen if the CFL franchise were to fail.		     See above CMO - FIN 4.  Complete
5.  Complete
6.  Complete:  Staff were prepared to respond to this direction given at the time of the tabling of the Lansdowne Partnership Plan Implementation report, but the question was not put at the June 17th Council meeting.		          
Direct staff to ensure that the Traffic Impact Assessment for the CCE relocation specifically assess the transportation impacts of this relocation on Albion Rd through the Blossom Park Community (Albion Road between Bank St and Lester rd) and whether the traffic impacts warrant the consideration and implementation of interim measures as part of the relocation; and
Direct staff to look into the long-term transportation solution such as an Albion Rd By-pass that will accommodate projected growth from other planned developments that will impact the area of the next TMP review, as well as other upgrades that may be warranted to the broader transit and transportation network.		 9-Jun-10 D. Deans http://ottawa.ca/calendar/ottawa/citycouncil/occ/2010/06-09/englishminutes91.htm ISCS - PGM
 In Progress: This will be addressed through the next update of the TMP in 2013.          
MOTION NO 92/25 - LPP - Staff to report back to Council on the use of a per cent of the construction costs for both the LPP and the Front Lawn to finance public art and the City's standard Public Art selection process be utilized and run by the City. 17, 23, 24, 25 and 28 June 21010 D. Deans http://ottawa.ca/calendar/ottawa/citycouncil/occ/2010/06-17/englishminutes92.htm CMO / CO In Progress:           
MOTION NO 92/28 - LPP - Staff to report back to Council on the inclusion of a permanent and secure on-site parking facility for up to 1000 bicycles in the Lansdowne Park Master Plan and that the Master Plan incorporate provision for 0.2 bicycle parking spaces per one hundred square metres of general office uses as well as well as of offices and restaurants. 17, 23, 24, 25 and 28 June 2010 C. Doucet http://ottawa.ca/calendar/ottawa/citycouncil/occ/2010/06-17/englishminutes92.htm CMO / CO In Progress:          
MOTION NO 92/30 - LPP - Staff to report back to Council on the issue that one hour parking restrictions a half block in on all side streets connecting with Bank Street be imposed and enforced on event days so that some proximate short term parking can be kept free for Bank street customers and clients to staff. 17, 23, 24, 25 and 28 June 2010 C. Doucet http://ottawa.ca/calendar/ottawa/citycouncil/occ/2010/06-17/englishminutes92.htm CMO / CO In Progress:          
MOTION NO 92/31 - LPP - That staff be directed to commence an RFP process for the parking area, with new parking spots, at 170 Second Avenue and report to Committee and Council at each stage of the process. 17, 23, 24, 25 and 28 June 2010 C. Doucet http://ottawa.ca/calendar/ottawa/citycouncil/occ/2010/06-17/englishminutes92.htm CMO - CO In Progress:          
That the City of Ottawa, through the Mayor’s office, seek co-operation from the Provincial Government to examine the issues in this portfolio and to encourage the development of appropriate legislation to prevent this scenario from further occurrence. 25-Aug-10   http://www.ottawa.ca/calendar/ottawa/citycouncil/occ/2010/08-25/englishdisposition95.htm CMO-City Clerk & Solicitor In Progress: