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1. FEE Adjustment
FOR on-Site SignS RAJUSTEMENT DES DROITS DEMANDÉS POUR LES ENSEIGNES
SUR LES LIEUX DES PROJETS |
Committee recommendationS
That Council:
1.
Approve an increase to the on-site sign fee so
that it remains full cost-recovery to the City, as detailed in Document 1;
2.
Amend By-law No 2004-160, the Planning Fees
By-law, to reflect the on-site sign fee increase.
RecommandationS DU Comité
Que le Comité de l’urbanisme et de
l’environnement recommande au Conseil :
1.
Approuve une augmentation des droits demandés pour les enseignes sur les
lieux des projets d’aménagement, de façon que la Ville continue d’en recouvrer
intégralement le coût, comme le précise le document 1;
2.
Modifie le Règlement no 2004-160 fixant les droits
d’aménagement, pour qu’il tienne compte de l’augmentation des droits demandés
pour les enseignes sur les lieux des projets d’aménagement.
Documentation
1.
Deputy
City Manager's report, Infrastructure Services and Community Sustainability, dated
12 March 2010 (ACS2010-ICS-PGM-0072).
Planning and
Environment Committee
Comité de l'urbanisme et de l'environnement
and Council / et au Conseil
12 March 2010 / le12 mars 2010
Submitted by/Soumis par : Nancy Schepers,
Deputy City Manager/Directrice municipale adjointe,
Infrastructure
Services and Community Sustainability/Services d’infrastructure et Viabilité
des collectivités
Contact Person/Personne ressource : John L. Moser, General
Manager/Directeur général, Planning and Growth Management/Urbanisme et Gestion
de la croissance
(613)
580-2424 x 28869, John.Moser@ottawa.ca
SUBJECT:
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OBJET :
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RAJUSTEMENT DES DROITS DEMANDÉS POUR LES
ENSEIGNES SUR LES LIEUX DES PROJETS |
That Planning and Environment
Committee recommend that Council:
1.
Approve an increase to the on-site sign fee so
that it remains full cost-recovery to the City, as detailed in Document 1;
2.
Amend By-law No 2004-160, the Planning Fees
By-law, to reflect the on-site sign fee increase.
Que le Comité de l’urbanisme et de
l’environnement recommande au Conseil :
1.
D’approuver une augmentation des droits demandés pour les enseignes sur
les lieux des projets d’aménagement, de façon que la Ville continue d’en
recouvrer intégralement le coût, comme le précise le document 1;
2.
De modifier le Règlement no 2004-160 fixant les droits
d’aménagement, pour qu’il tienne compte de l’augmentation des droits demandés
pour les enseignes sur les lieux des projets d’aménagement.
· Official Plan Amendment Applications
· Zoning By-law Amendment Applications
· Site Plan Control Approval Applications subject to public consultation.
· Part
Lot Control Application (for applications not previously subject to Plan
Subdivision or Site Plan Control Approval and resulting in the conveyance of
more than four units)
· Plan of Subdivision Applications and Applications for Extensions to Draft Plan Approval
· Cash-in-Lieu of Parking Applications
· Demolition Control Applications (that will result in a vacant lot or parking lot)
· Road Closure Applications (for traveled roads only – vehicular or pedestrian travel)
· Plan of Condominium Applications (for vacant land and common element condominiums)
In accordance with the Policy, as of May 2002, the City has been responsible for the preparation, erection, maintenance and removal of all on-site signs through contracting out this work to a sign company. The City’s File Lead is responsible for providing the relevant information (wording, location) to the sign company who then produces a bilingual sign, erects the sign, and notifies the File Lead that the sign has been posted. The sign company is also responsible for the maintenance and ultimate removal of the sign.
The fees to be collected under the Policy are approved by Council. Although the fees have remained constant since 2004, an increase is now required as a result of the outcomes of a recent re-tendering of the on-site sign service and contract award so that they remain on a cost-recovery basis.
The City’s contract with its current vendor, the company that has been responsible for manufacturing, installing, maintaining and removing the City’s on-site information signs since September 2006, is due to expire shortly. The contract has been re-tendered. The current vendor has once again submitted the lowest bid, and as such will continue to be the sign company for the purposes of the On-Site Information Sign Policy.
The current cost to applicants for signage is
$400.00. This fee, which is collected at application submission, but calculated
separately from the application fee, covers the costs of manufacturing,
installing, maintaining and removing two on-site signs. The same fee is levied
to specific applications that require only one sign due to the nature of the
application. If additional signs are required, as a result of the size or shape
of the property, an additional fee of $200.00 per sign is collected. For Zoning
By-law Amendment Related to Severance of Surplus Farm Dwelling and Extension of
Temporary Use By-law For Garden Suites the current fee is $200.00 for one sign.
In accordance with the pricing provided by the successful vendor, it is proposed that the fee for two signs be amended to $500.00 effective April 1, 2010, as shown in Document 1. Additional signs will be provided at the cost of $250.00 each. For Zoning By-law Amendment Related to Severance of Surplus Farm Dwelling and Extension of Temporary Use By-law For Garden Suites the fee will rise to $250.00 for one sign.
The current on-site sign fees do not reflect an additional cost for Plan of Subdivision and Plan of Condominium applications, although the sign company is required to update the on-site sign(s) with Public Meeting information, as required under the Planning Act. Going forward, it is proposed that an additional fee will be levied for Plan of Subdivision and Plan of Condominium applications, to recover the costs of this additional statutory step. Currently these costs are absorbed by the City. It is proposed that the fee for two signs in Plan of Subdivision and Plan of Condominium applications be increased to $670.00, as shown in Document 1. Additional signs will be provided at the cost of $335.00 each.
In addition to the increase discussed above, the Harmonized Sales Tax (HST) is scheduled to come into effect in Ontario on July 1, 2010. As such, and in order to continue to operate on a cost-recovery basis, a further slight fee increase will be required. As shown in Document 1, as of July 1, 2010, it is proposed that the fee for two signs increase to $510.00 (with additional signs to be provided for $255.00 each), and that the fee for two Plan of Subdivision and Plan of Condominium signs increase to $685.00 (with additional signs to be provided for $342.50 each). For Zoning By-law Amendment Related to Severance of Surplus Farm Dwelling and Extension of Temporary Use By-law For Garden Suites the fee will rise to $255.00 for one sign.
RURAL IMPLICATIONS
N/A
As this report pertains to an administrative matter, no public consultation was undertaken. However, notice will be provided to affected stakeholders of the fee increase, and signage will be posted at the Client Service Centres.
COMMENTS BY THE WARD
COUNCILLOR(S)
N/A
There are no legal/risk management implications associated with this
report.
CITY STRATEGIC PLAN
This report is consistent with the Sustainable Finance Priority of the City Strategic Plan.
TECHNICAL IMPLICATIONS
N/A
As the provision of On-site Signs will continue to operate on a cost-recovery basis, no financial implications are anticipated.
Document 1 - On-site Sign Tender Results: Calculation of revised on-site sign fees
Planning and Growth Management to amend application forms and fee summaries and liaise with the Client Service Centres as required to implement Recommendation 1.
Legal Services to prepare amendments to the Planning Fees By-law to implement Recommendation 2.
ON-SITE SIGN TENDER RESULTS CALCULATION
OF REVISED
ON-SITE SIGN FEES DOCUMENT 1
Lowest Bid:
Costs (GST not included):
-supply & installation – plywood sign: $219.00
-removal of sign: $29.00
-supplemental sign for plans of subdivision/condominium re: notice of public meeting: $85.00
N.B. Any GST
paid by the City for the supply of on-site sign services is subsequently
recovered by the City through a rebate from the Federal Government, therefore
there is no “GST implication” to the City, therefore there is no need to incorporate
gst into our fees.
$219.00 + $29.00 = $248.00 new cost to install/remove on-site sign)
$248.00 + $85.00 = $333.00 (new cost to install/remove a plan of subdivision/condominium on-site sign)
$248.00 X 2 (signs) = $496.00 ~$500.00 (new proposed fee)
~$250.00 (Zoning By-law Amendment Related to
Severance of Surplus Farm Dwelling and Extension of Temporary Use By-law For
Garden Suites)
$333.00 X 2 (signs) = $666.00 ~$670.00(new proposed fee–plan of subdivision /condominium)
N.B.
Effective July 1/10, the Harmonized Sales Tax will be in effect @ a rate of
13%. Similar to the GST, almost all of
the HST paid by the City will be refunded back to the City through rebates, but
not all of the HST. The net “HST
implication” to the City is 1.76%, therefore a further 1.76% should be added to
our fees to ensure all direct costs are recovered.
$500.00 X 1.0176 = $508.80 ~$510.00 (new proposed fee with payable HST included)
~$255.00 (Zoning By-law Amendment Related to Severance of Surplus Farm Dwelling and Extension of Temporary Use By-law For Garden Suites)
$670.00 X 1.0176 = $681.76 ~$685.00 (new proposed fee for plan of subdivision/condominium with payable HST)
New proposed on-site sign fees effective
July 1, 2010: $510.00 and $685.00