4. 2009 STATEMENT OF REMUNERATION, BENEFITS & EXPENSES PAID TO MEMBERS OF COUNCIL AND COUNCIL APPOINTEES

2009 ÉNONCÉ DES SALAIRES, DES AVANTAGES SOCIAUX ET DES DÉPENSES PAYÉS AUX MEMBRES DU CONSEIL ET AUX PERSONNES NOMMÉES PAR CONSEIL

COMMITTEE RECOMMENDATION

That the Council receive the report with the revised statement for information.

Recommandation DU Comité

Que le Conseil prenne connaissance de la version révisée du relevé aux fins d’information.

Documentation

1. City Treasurer’s report dated 18 February 2010 (ACS2010-CMR-FIN-0012).

2. Extract of Draft Minute, 2 March 2010.

Report to/Rapport au :

Corporate Services and Economic Development Committee

Comité des services organisationnels et du développement économique

and Council / et au Conseil

18 February 2010 / le 18 février 2010

Submitted by/Soumis par : Marian Simulik, City Treasurer

Contact Person/Personne ressource: Marian Simulik,

City Treasurer / Trésorière municipale

Financial Services/Services des finances

(613) 580-2424 x 14159, Marian.Simulik@ottawa.ca

City Wide/à l'échelle de la Ville

Ref N°: ACS2009-CMR-FIN-0012

SUBJECT:	2009 STATEMENT OF REMUNERATION, BENEFITS & EXPENSES PAID TO MEMBERS OF COUNCIL AND COUNCIL APPOINTEES
OBJET :	2009 ÉNONCÉ DES SALAIRES, DES AVANTAGES SOCIAUX ET DES DÉPENSES PAYÉS AUX MEMBRES DU CONSEIL ET AUX PERSONNES NOMMÉES PAR CONSEIL

REPORT RECOMMENDATION

That the Corporate Services and Economic Development Committee and Council receive this report for information.

RECOMMANDATION DU RAPPORT

Que le Comité des services organisationnels et du développement économique et Conseil municipal prennent connaissance du présent rapport.

BACKGROUND

Section 284 of the Municipal Act, 2001 requires the City to submit a Statement of Remuneration, Benefits and Expenses paid to Members of Council (Document 1) and Council Appointees (Document 2) by March 31 of the year following. This report provides the information being submitted for 2009.

Remuneration includes salaries, retirement allowances and per diems (paid by outside organizations as reported). Benefits include long-term disability, life insurance, extended health care, dental care, OMERS and other taxable benefits.

Expenses paid to Members of Council and Council appointees include only amounts paid directly to them for reimbursements of out-of-pocket expenses such as travel, hospitality and office supply reimbursements. They do not include those expenses incurred by Members and Appointees that are paid to outside vendors. Neither this report nor the Statements address Council Office Budget expenses. A report on the 2009 Office Budget expenses for all elected representatives will be released by the City Clerk’s office on or before March 31, 2010.

DISCUSSION

The salaries and benefits for elected representatives are in accordance with 2009 rates approved by Council during 2009 budget approval. Reported salaries include (9) nine days at the 2008 rate due to Payroll timing.

“Other Expenses - Paid Directly to Member” include reimbursements for expenses incurred by elected representatives for their attendance at meetings or conferences on behalf of organizations (specifically for and by the South Nation Conservation Authority, the Mississippi Valley Conservation Authority, the Rideau Valley Conservation Authority, the Association of Municipalities of Ontario, the Rural Ontario Municipal Association, the Francophone Association of Municipalities of Ontario, the Federation of Canadian Municipalities, the Library Board, the Ottawa Police Services Board, the Ottawa Congress Centre and the National Arts Centre).

CONSULTATION

This is an administrative report; consultation is not required.

LEGAL/RISK MANAGEMENT IMPLICATIONS:

There are no legal/risk management impediments to receiving the information in this Report. There is an affirmative obligation, under Section 284 of the Municipal Act, 2001, for the City Treasurer to provide the statement on remuneration on or before March 31 of each year. Despite the Municipal Freedom of Information and Protection of Privacy Act, the statements provided for in the Report remain public records.

FINANCIAL IMPLICATIONS

This is an administrative report; there are no financial implications.

RURAL IMPLICATIONS

This is an administrative report; there are no rural implications.

SUPPORTING DOCUMENTATION

DOCUMENT 1 Statement of Remuneration and Expenses Paid to Members of Council –
January 1, 2009 to December 31, 2009

DOCUMENT 2 - Statement Of Remuneration And Expenses Paid To Council Appointees –

January 1, 2009 To December 31, 2009

DISPOSITION

This is an administrative report; there are no disposition requirements otherwise.

DOCUMENT 1

City of Ottawa Statement of Remuneration and Expenses Paid to Members of Council January 1, 2009 to December 31, 2009
Council Member	Council Salary $	Benefits $	Car Allowance $	Council Expenses - Paid Directly to Member $	Other Expenses - Paid Directly to Member $
Bédard, Georges	94,212	12,831	6,900	6,716	449
Bellemare, Michel	94,212	13,209	6,900	1,068	0
Bloess, Rainer	94,212	13,209	6,900	4,554	0
Brooks, Glenn	94,212	3,417	6,900	7,495	0
Chiarelli, Rick	94,212	13,209	6,900	1,860	0
Cullen, Alexander	94,212	12,263	6,900	1,191	106
Deans, Diane	94,212	13,209	6,900	880	0
Desroches, Steve	94,212	12,554	0	1,062	0
Doucet, Clive	94,212	13,209	6,900	1,908	0
El-Chantiry, Eli	94,212	13,209	6,900	585	2,155
Feltmate, Peggy	94,212	13,209	6,900	1,505	0
Harder, Jan	94,212	13,209	6,900	131	646
Holmes, Diane	94,212	1,145	6,900	1,609	0
Hume, Peter	94,212	13,209	6,900	0	0
Hunter, Gord	94,212	13,209	6,900	0	0
Jellett, Robert	94,212	13,209	6,900	0	438
Leadman, Christine	94,212	13,209	6,900	1,462	119
Legendre, Jacques	94,212	11,896	6,900	4,702	0
McRae, Maria	94,212	13,209	6,900	2,337	315
Monette, Bob	94,212	13,209	6,900	1,600	2,189
O’Brien, Larry	128,461	16,950	0	0	0
Qadri, Shad	94,212	13,209	6,900	2,550	0
Thompson, Doug	94,212	13,209	6,900	5,382	7,006
Wilkinson, Marianne	94,212	0	6,900	2,815	0

DOCUMENT 2

City of Ottawa Statement of Remuneration and Expenses Paid to Council Appointees January 1, 2009 to December 31, 2009
Committee or Board/ Council Appointed Member	Honorarium/ Remuneration $		Expenses $
Accessibility Advisory Committee Brunet, S. Donegani, J. Gardner, C. Gilhen, T. Joseph, C. Lenthall, H. McMahon, B. Mically, A. Normand, L. Ryan, P			90 115 96 20 42 149 42 111 29 15
Arts, Heritage and Culture Advisory Committee Barrett, B. Beninger, L. Boisvert, H. Chudczak, C. Fox, L. Gurd, G. Higginson-Murray, C. Homulos, P. Kirsh, J. Major, M. Reid, J. Ricketts, B Schade, H. Shouldice, J			85 86 46 25 9 15 74 56 48 31 116 59 47 158
Environmental Advisory Committee Collier, B. Costa, M Dagenais, R. Eggertson, B. Girgis, E. Lascelles, M. McCormick, L. Parker, H Quealey, P. Toms, B. Velderman, G. Vlasman, K. Wahnon, D.			33 112 55 4 22 48 35 33 13 17 46 7 6
Equity and Diversity Advisory Committee Abbey, D. Ali Khan, A. Alvarez-Wilson, L. Bangoura, C. Dohutia, P. Fernandes, R. Loubani, A. Spragge, W. Vollick, S.			44 74 3 28 5 35 35 12 12
French Language Services Advisory Committee Allard, E. Barker, C. Bergeron, A. Bordeleau, L.G. Clay, S. Hamed, E. Muir, M. Myette, A. Royer, J.F. Vézina, D. Woollcombe, S. Zéroual, M.			7 30 22 42 27 81 8 34 5 79 3 7
Health and Social Services Advisory Committee Abella, K. Hamilton, L Jackson-Brown, M. Jonah, B. Rutherford, S. Sippert-Szollos, G. Smith, P. Zeng, Jin-Qi			3 136 14 7 15 28 3 132
Ottawa Built Heritage Advisory Committee (formerly LACAC) Baltz, J. Crossley, S. Curry, J. Dalibard, R. Dourtriaux, J. Lukey, A. Manweiler, B. McGregor, M. Mulholland, C. Sahni, V.			37 120 5 42 156 10 30 60 40 108
Ottawa Forest and Greenspace Advisory Committee Bitton, S. Coleman, C. Hamilton, H. Lamb, L. Parent, N.			15 3 798 11 583
Business Advisory Committee Annable, G. Blumenthal, C. Cane, J. Fisher, I. Guilbault, D. Lippett, B. Mellor, L. Mitta, A Sproule, R. Whitmore, T.			45 36 57 54 74 60 69 36 87 81
Park and Recreation Advisory Committee Cullen, P. Cutler, A. Dean, S. Duncanson, I. Grandmaître, P. Jensen, P. Marleau, P. Perry, S. Saravanamuttoo, N. Shouldice, C. Thwaites, G.			22 18 30 139 18 18 18 33 7 7 15
Pedestrian and Public Transit Advisory Committee Eade, R. Geiger, B. Haddad, M. Ircha, M. Maclean, R. Nguyen, H. Sugar, J.			38 126 7 30 7 5 3
Poverty Issues Advisory Committee Gabos, L. Hill, M. Kapalati, D. Maidment, M. McInnes, J. Nohra, G. Shah, I. Suggett, H. van de Sande, A. White, K.			28 90 11 181 30 511 42 355 20 213
Roads And Cycling Advisory Committee Beauchesne, R. Bruce, W. Carrick, S. Lishman, D. McClean, B. O’Shaughnessy, T. Powell, M. Ullyatt, H.			7 3 3 11 11 7 3 12
Rural Issues Advisory Committee Burden, B. Edwards, G. Fraser, R. Hale, T. Knox, S. McCarthy, L. McNeely, P. Otto, T. Stanley, E. Warda, A. Webster, B.			210 62 133 267 7 189 50 234 116 250 66
Seniors Advisory Committee (REVISED) Batson, B. Breton, D. Coll, M. Durnin, R. Hewitt, M. Larivière, R. Maxwell, R. McGee, S. Saumweber, M. Sicard, S. Van Boeschoten, P. Rannie, C.			58 143 61 14 12 141 142 525 14 133 469 45
Cumberland Heritage Village Museum Board Aquilina, J. Dessaint, A. Larsen, J.E. O’Byrne, L.			108 106 124 204
Ottawa Public Library Board Bennett, Jim Clavel, Bernard Manera, Tony Sweet, Pamela			3,359 2,153 645 1,332
Police Services Board Doran, Desmond Guilmet-Harris, Diane Jensen, Henry MacEwen, Jim	8,000 8,000 8,000 10,000		639 6,355 64
Committee of Adjustment Brown, P. Comerton, L. Girard, G. Girault, C. Johnson, D. Leaning, K. Lewis, S. MacDonald, J. Maheu, P. McDonald, R. Paquette, S. Reid, B. Ribas, F. Seaborn, D. Shaw, J.	6,160 6,240 4,880 5,980 3,900 4,680 5,720 6,240 5,800 4,760 5,500 5,720 4,980 4,960 3,940	71 42 378 315 690 189 437 429 185 292 225
Mississippi Valley Conservation Authority Hardaker, Steven MacAngus, Olivia Sweetnam, Phil	602 330	357 288 1,953
Rideau Valley Conservation Authority None reported
South Nation Conservation Authority None reported
Ottawa Municipal Campground Authority Brennan, M. Campbell, J.F. Sullivan, M. Ward, M.	350 350 350 350

2009 STATEMENT OF REMUNERATION, BENEFITS & EXPENSES PAID TO MEMBERS OF COUNCIL AND COUNCIL APPOINTEES

2009 ÉNONCÉ DES SALAIRES, DES AVANTAGES SOCIAUX ET DES DÉPENSES PAYÉS AUX MEMBRES DU CONSEIL ET AUX PERSONNES NOMMÉES PAR CONSEIL

ACS2009-CMR-FIN-0012 CITY WIDE/À L'ÉCHELLE DE LA VILLE

Councillor Bloess referenced the expenses paid directly to members and suggested the column was somewhat misleading because it appeared Councillors were charging for certain things whereas other Councillors were not. He asked why the column existed. Ms. Leslie Donnelly, Deputy City Clerk, explained that this was a requirement under Section 284 of the Municipal Act, which specifically indicated staff was required to provide an itemized statement on remuneration and expenses paid in the previous year to each member of Council in respect to his/her services.

The Councillor asked whether an asterisk could be included on the column to explain that the amounts were paid for under each Councillor’s global budget.

Councillor Bloess then raised the issue of Councillors’ salaries, noting that it showed up in the statement at a different amount from what most thought they were getting. With respect to Councillors’ salary, Ms. Donnelly confirmed the amount was approximately $90,700 and that this was reflective of an extra pay that occurred in December 2009. In terms of the Council expenses, she noted some of them came from the Councillors’ office budgets. She explained that these were not additional moneys; they were straight reimbursements. Some would come out of the Councillors’ administration budget because the purchasing cards did not accommodate travel; so where a councillor booked travel for a conference, this would be reimbursed from the City’s budget. She indicated staff would try to add an additional paragraph to the report to explain that these are not additional moneys.

Councillor Monette requested clarification with respect to other expenses paid directly to members, noting some were higher than others. As an example, he referenced his own statement, which was higher, and he wondered if this reflected his attendance at a Police Board Conference. Ms. Donnelly responded affirmatively, adding that many of the Councillors’ other expenses included travel on behalf of the City on city business. This occurred where Councillors used their personal credit cards because the city’s credit cards did not accept travel.

The Councillor then referred to benefits, observing that there seemed to be some discrepancies. Ms. Donnelly explained that those benefits were reflective of the Councillors’ ages.

Councillor Cullen referred to his other expenses, paid directly to members. He assumed it covered conferences he had attended on behalf of the City for the Board of Health. Another expense noted was the mileage he was reimbursed from the Source Water Protection Committee, for meetings held outside the City of Ottawa. Ms. Donnelly responded affirmatively.

Councillor Brooks referred to “out of pocket costs” and asked that this be defined. He wondered how a member of Council could get around these things. Ms. Donnelly stated these were all legitimate office expenses and came out of Councillors’ office budgets. She explained that if a purchase was made on a purchasing card rather than on the Councillor’s personal credit, these were not reflected in the statement. However, if the Councillor received a city cheque for reimbursement of purchases made on his or her personal credit card, this was reflected in the statement. She advised the issue came down to how the Councillor paid for an item and suggested using the purchasing card for the office rather than one’s personal resources and then submitted for reimbursement.

Following these exchanges, Committee voted on the following motion.

Moved by M. Wilkinson,

WHEREAS errors were noted in the Statement of Benefits paid to members of the Seniors’ Advisory Committee;

AND WHEREAS staff issued a revised Statement of Benefits paid to members of the Seniors’ Advisory Committee in advance of the Corporate Services and Economic Development Committee meeting;

THEREFORE BE IT RESOLVED that the Corporate Services and Economic Development Committee receive the report with the REVISED statement and forward same to Council for its information.

CARRIED as amended