2. VACANT POSITIONS due to retirement
POSTES VACANTS EN RAISON DE DÉPARTS À LA RETRAITE
That Council approve:
That staff routinely analyze each position that will become vacant due to retirement looking at the job description, compensation level and whether the work could be consolidated with another position and report to the Corporate Services and Economic Development meeting on the results of such analysis on a quarterly basis.
Recommandation MODIFIÉE DU Comité
Que Conseil approuve :
Que le personnel analyse régulièrement chaque poste qui deviendra vacant à la suite d’un départ à la retraite en examinant la description d'emploi du poste, son niveau de rémunération et la possibilité de combiner ses tâches à celles d’un autre poste, et produise chaque trimestre un rapport sur les résultats de cette analyse afin de le présenter au cours de la réunion du Comité des services organisationnels et du développement économique.
Documentation
1. Corporate Services and Economic Development Committee’s report dated 9 February 2010 (ACS2010-CMR-CSE-0012).
2. Extract of Draft Minute, 2 March 2010.
Report to / Rapport au :
Corporate Services and Economic Development Committee
and Council / et Conseil
9 February 2010 / le 9 février 2010
Submitted by / Soumis par : City Council / Conseil municipal
|
City Wide / À l'échelle de la Ville |
Ref N°: ACS2010-CMR-CSE-0012 |
SUBJECT: VACANT POSITIONS due to retirement
OBJET : POSTES VACANTS EN RAISON DE DÉPARTS À LA RETRAITE
That Corporate Services and Economic Development Committee consider the following motion, for recommendation to Council:
That staff routinely analyse each position that will become vacant due to retirement looking at the job description, compensation level and whether the work could be consolidated with another position and report to the Corporate Services and Economic Development meeting on the results of such analysis on a quarterly basis.
Que le Comité des services organisationnels et du développement économique recommande au Conseil d’examiner la motion suivante aux fins de recommandation au Conseil :
Que le personnel analyse régulièrement chaque poste qui deviendra vacant à la suite d’un départ à la retraite en examinant la description d'emploi du poste, son niveau de rémunération et la possibilité de combiner ses tâches à celles d’un autre poste, et produise chaque trimestre un rapport sur les résultats de cette analyse afin de le présenter au cours de la réunion du Comité des services organisationnels et du développement économique.
That Motion No. 82/29 be referred to Corporate Services and Economic Development Committee.
MOTION 82/29
WHEREAS 960 employees are eligible to retire without penalty in 2010, which represents approximately 5.8% of the city workforce (excluding Elected Representatives, Auditor General and Police); and
WHEREAS by late January 2010, 68 of the 960 have declared their intention to retire in 2010; and
WHEREAS with advanced knowledge of planned retirements timing is ideal to review the position being vacated;
THEREFORE BE IT RESOLVED that staff routinely analyse each position that will become vacant due to retirement looking at the job description, compensation level and whether the work could be consolidated with another position and report to the Corporate Services and Economic Development meeting on the results of such analysis on a quarterly basis.
Human Resources
Vacancies that arise due to retirement can only be confirmed once the employee has given their Manager letter of intent to retire. The timeframe within which Managers have this confirmed notice from employees, can range from a few months to as little as two weeks’ notice.
Of the 960 employees eligible to retire without penalty in 2010, as of January 2010, 68 have confirmed their intent to retire. Experience in 2009, of the 527 that could retire 22 employees took normal retirement. This represents 4% of the total who were eligible to retire.
As vacancies due to retirement are confirmed, Managers will analyze each position to determine ongoing need or revise/delete position as required, as is the practice when any position is vacated. The results of this analysis will be included as part of the quarterly Corporate Budget Status reporting.
CONSULTATION
This item will be advertised in the local dailies as part of the Public Meeting Advertisement on Friday preceding the Community and Protective Services Committee Meeting.
N/A
Changes in the job description, compensation level, or duties associated with a position may have implications resulting from the application of relevant collective agreement or employment contract language. By way of example, a material change to the “duties, and/or responsibilities, and/or job requirements” of a position may prompt a job rating review which may ultimately affect the compensation rate for the position. The individualized analysis contemplated by the report will need to account for collective agreement or employment contract obligations in order to ensure that issues of potential legal liability are properly addressed.
FINANCIAL IMPLICATIONS
Changes in compensation levels and creation or deletion of positions will impact the compensation budget allocations. The individualized analysis contemplated by the report will need to account for compensation budget changes.
Staff to take appropriate action as directed by the Committee and Council.
2. VACANT POSITIONS due to retirement
POSTES VACANTS EN RAISON DE DÉPARTS À LA RETRAITE
ACS2010-CMR-CSE-0012 CITY WIDE / À L'ECHELLE DE LA VILLE
Having dealt with delegations and questions on items 1 and 2 concurrently (see Minutes under item 1), Committee proceeded to vote on a motion from Councillor Wilkinson.
Moved by Councillor M. Wilkinson
That the Corporate Services and Economic Development Committee approve the report recommendation.
CARRIED
Committee then voted on the item, as amended.
That Corporate Services and Economic Development Committee approve the following motion, for recommendation to Council:
That staff routinely analyze each position that will become vacant due to retirement looking at the job description, compensation level and whether the work could be consolidated with another position and report to the Corporate Services and Economic Development meeting on the results of such analysis on a quarterly basis.
CARRIED as amended