27 January 2010
2. National Anthem (Mayor O’Brien)
3. Announcements/Ceremonial Activities
· Heart Month
· Recognition – Chief deHooge
4. Roll Call
5. Confirmation of Minutes
Confirmation of Minutes of the regular meeting of 13 January 2009.
6. Declarations of interest including those originally arising from prior meetings
· Responses to Inquiries
· 37-09 - Procurement for the New Bus Garage
Councillor D. Thompson (City Business) has advised he will be absent from the Council meeting of 27 January 2010.
9. Motion to Introduce Reports
(Councillors S. Desroches and A. Cullen)
Ottawa Community Housing Corporation
confirmation de l’élection de la présidente de la société de logement communautaire d’Ottawa
2. That the Mayor and the City Clerk be authorized to sign a written resolution on behalf of the City of Ottawa as shareholder of Ottawa Community Housing Corporation setting out the resolution approved by the City Council.
City Clerk and Solicitor
RAPPORT DE SITUATION – DEMANDES DE RENSEIGNEMENTS ET MOTIONS DU CONSEIL POUR LA PÉRIODE SE TERMINANT LE 13 janvier 2010
That Council receive this report for information.
Agriculture and Rural Affairs Committee Report 49
1. DOWDALL MUNICIPAL DRAIN
INSTALLATIONS MUNICIPALES DE DRAINAGE DOWDALL
That Council adopt the Engineer's Report for the Dowdall Municipal Drain and give first and second reading to the attached By-law in accordance with Sections 42 and 45 of the Drainage Act of Ontario.
2. RIDEAU CANAL LANDSCAPE STRATEGY GOVERNANCE MODEL
MODÈLE DE GOUVERNANCE RELATIVEMENT À LA STRATÉGIE D’AMÉNAGEMENT PAYSAGER DU CANAL RIDEAU
planning and environment committee and
agriculture and rural affairs Committee Recommendations
1. Endorse the proposed governance model for the Rideau Corridor Landscape Strategy as set out in Document 1, subject to the change identified in Recommendation 3 below to permit two representatives from the City of Ottawa.
2. Appoint Councillor Doucet as the Member of Council from the Urban Area and Councillor Thompson as the Member of Council from the Rural Area to serve on the Steering Committee. One will serve as a reserve member until the governance model is amended per Recommendation 3; and
3. Request that Parks Canada amend the proposed Governance Model to include two City of Ottawa members on the Steering Committee and direct staff to report back on the outcome of this request.
Audit, Budget and Finance Report 5
2. Impact of Hst on the 2010 budget
repercussions de la tvh sur le budget de 2010
That Council receive this report for information.
Corporate Services and Economic Development Report 50
Committee recommendationS as amended
That Council approve that:
1. The City Treasurer be directed to establish and fill the new position of Chief Procurement Officer;
2. The criteria to engage the services of a Fairness Commissioner in specific procurement processes as set out in this report be adopted;
3. Subsection 9(1)(e) of the Purchasing By-law dealing with a “substantive objection” to a procurement process be revised to adopt the Comprehensive Complaints Process as described in this report;
4. The Purchasing By-law be amended to reflect the use of a local preference provision as a “tie-breaker”;
5. Staff be directed, prior to implementing a bidding prohibition against suppliers engaged in litigation with the City, to clarify the grounds upon which such discretion would be exercised (e.g. when a supplier has committed fraud against the City or one of its boards or corporations, has a history of failing to perform under the terms of a contract or has been found to be in breach of health and safety conditions) and to consult with the Business Advisory Committee with respect to same and report back to the Corporate Services and Economic Development Committee;
6. As part of the City of Ottawa making the formal amendments to its Purchasing By-law, staff consult with the Business Advisory Committee to ensure that the roll-out of these new City procedures will be brought to the attention of the business community in a timely manner;
7. The Chief Procurement Officer and/or the City’s contact person identified in a formal procurement process be the only official points of contact for bidders in a City procurement process or a complaint thereof and that bidders shall not contact either elected representatives or other staff regarding that bid; and
8. The criteria to engage the services of a Fairness Commissioner in specific procurement processes as set out in Recommendation 2 of the Report, be adopted and expanded to also include the Recommendations of the Business Advisory Committee dated January 18, 2010 for the management of such services by:
(a) ensuring that the use of Fairness Commissioners is carefully managed to avoid project delays and increases in acquisition costs;
(b) having Fairness Commissioner services engaged through a competitive process and that the cost for such services to the City is fair and reasonable; and
(c) ensuring the scope of such services is clearly defined, as part of the engagement, including required deliverables such as written reports and presentations to Committee and Council, if necessary.
4. CASH IN LIEU – PARKLAND FEES
REGLEMENT FINANCIER DES FRAIS RELATIFS AUX TERRAINS A VOCATION DE PARC
That Council approve the cash in lieu of parkland fees be waived for 2231 Pagé Rd.
That Council direct the City Clerk and Solicitor to reimburse the applicant for the building permit for 303 Lanark for properly documented expenses directly associated with the incorrect implementation of Motion 35/14 of the Comprehensive Zoning By-law for the development (located in the area bound by Churchill North, Workman, Duchess, Kirchoffer, Atlantis and Shelby) to a maximum of $10,000.
That Council approve the following measures to provide assistance to the people of Haiti as soon as possible:
1. The City of Ottawa give priority to employees seeking annual or unpaid leave to volunteer their time to support any existing networks of non-government agencies that provide disaster relief and humanitarian aid to Haiti; and
2. The City of Ottawa Emergency and Protective Service Department liase with federal and provincial governments to provide full cooperation in their assistance to deliver humanitarian aid and the re-building of key infrastructure; and
3. In the event that the City of Ottawa is called upon by the Provincial and Federal Government to provide assistance to Haiti, the Emergency and Protective Services Department will report back to the appropriate standing committee and council on all activities and support provided; and
4. That the City of Ottawa motion regarding assistance for Haiti be forwarded to the Federation of Canadian Municipalities to distribute to its membership; and
5. That this motion be sent to local Members of Parliament, and the Federal Minister responsible for the Canadian Economic Development Agency; and
6. That the City of Ottawa continue to work in conjunction with local humanitarian organizations to ensure that repatriated individuals receive required supports (i.e. food, shelter, psychosocial support) through existing protocols; and
7. That the City of Ottawa endorse the Federation of Canadian Municipalities to encourage individuals to participate in fundraising events to make charitable contributions to organizations in support of ongoing relief efforts in Haiti. The Government of Canada announced last week that it will match individual contributions to charitable organizations.
Planning and Environment Committee Report 63A
2. ZONING - PART OF 123 HUNTMAR DRIVE
ZONAGE - PARTIE DU 123, PROMENADE HUNTMAR
(This matter is subject to Bill 51)
That Council approve an amendment to the Zoning By-law 2008-250 to change the zoning provisions of the Residential Third Density YY urban exception 1455 (R3YY) in effect over part of 123 Huntmar Drive, as shown on Document 1 and detailed in Document 2.
6. INTENSIFICATION IMPLEMENTATION GROUP - PROJECT CHARTER AND COUNCIL SPONSORS
GROUPE DE MISE EN ŒUVRE DE LA DENSIFICATION – CHARTE DE PROJET ET COMMANDITAIRES DU CONSEIL
1. Approve the Intensification Implementation Group Project Charter as set out in Document 1;
2. Appoint two Members of Council from the Urban Area and two Members of Council from the Suburban Area as Council Sponsors.
Transit Committee Report 35
2. non Refundable Tax Credit for Public Transit
Crédit d’impôt non remboursable pour le transport en commun
That Council approve that a letter be sent to the Federal Minister of Finance requesting that the Non Refundable Tax Credit for Public Transit be made fully refundable.
Transportation Committee Report 36
1. Montréal Road Closures
Fermeture À La Hauteur Du Chemin Montréal
1. Direct staff in the Infrastructure Services and Community Sustainability Portfolio, Planning and Growth Management Department and the City Operations Portfolio, Public Works and Services Department be directed to partner with the Quartier Vanier BIA and its consultants to provide support and assistance as needed to complete a study for the closure of certain streets on Montréal Road as previously identified in the City of Ottawa Official Plan.
2. Approve the removal of the following bullet from the content of the report, as it is premature and pre-supposes conclusions of the study:
· File application for road closure with the City of Ottawa
2. 90 George Street – Proposed Valet Parking
90, Rue George - Service Voiturier Proposé
That Council approve:
1. That the Director of Real Estate Partnership and Development Office be authorized to enter into a License of Occupation agreement on behalf of the City with the Owner in accordance with the terms and conditions as set out in Document 1, which terms and conditions will provide a 10 year term for the License of Occupation agreement with a nominal yearly fee of $1.00 for the 10 year term, which will be subject to renegotiation for further renewals based on applicable City land lease policy in place thereafter.
2. That the Deputy City Manager, Infrastructure Services and Community Sustainability provide for the issuance of the required road cut permit to allow the Owner to undertake the proposed improvements subject to all technical matters related to the works being to the satisfaction of the Deputy City Manager and subject to any securities as set out in Document 1 being posted.
3. That the following condition from the “Contents of License of Occupation Agreement” (Document 1):
“Should the City and/or Public Utilities operating within the Public Right of Way decide to renew or repair infrastructure below the surface of the Lands, the Owner must remove the improvements and repair or renew the surface of the lands at its expense upon the time specified within written notice from the City.”
be replaced with:
"Should the City or utility companies decide to renew or repair infrastructure below the surface of the lands, the City or utility company is responsible for compacting while the owners are responsible for removing and replacing the pavers within time periods specified in written notice from the City.
10. Bulk Consent Agenda
That Council approve the Bulk Consent Agenda attached as Document 1.
11. Motion to Adopt Reports
(Councillors S. Desroches and A. Cullen)
12. Motions of Which Notice has Been Given Previously
Moved by Councillor M. Wilkinson
Seconded by Councillor E. El-Chantiry
WHEREAS the City of Ottawa will be preparing a revised Long Range Financial Plan over the next year; and
WHEREAS it is prudent to involve the public early on in the preparation of the plan to ensure that all ideas and suggestions are considered; and
WHEREAS the City of Ottawa has amended the budget development process and established an Audit, Finance and Budget Committee to provide more focus on financial issues; and
WHEREAS supporting a gathering where ideas on how to balance services considering the financial resources of the City as well as the concerns of both taxpayers and those requiring services;
THEREFORE BE IT RESOLVED that the City of Ottawa host a Financial Sustainability Summit in April/May to gather input pending review of the Long Range Financial Plan and future budget process from the public; and
BE IT FURTHER RESOLVED that an ad-hoc committee composed of three Members of Council and Finance and Communications staff develop the format for the meeting and a communications plan; and
BE IT FURTHER RESOLVED that the cost of the summit be funded from existing budgets.
13. Notices of Motion (For Consideration at Subsequent Meeting)
14. Motion to Introduce By-laws Three Readings
(Councillors S. Desroches and A. Cullen)
a) A by-law of the City of Ottawa to amend By-law No. 2003-499 respecting fire routes.
b) A by-law of the City of Ottawa to amend By-law No. 2001-301 to appoint Municipal Law Enforcement Officers in the Infrastructure Services Branch of the Department of Public Works and Services.
c) A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use.
d) A by-law of the City of Ottawa to amend By-law No. 2004-60 to appoint Municipal Law Enforcement Officers in accordance with private property parking enforcement.
e) A by-law of the City of Ottawa to amend By-law No. 2005-439 regulating permanent signs on private property.
f) A by-law of the City of Ottawa to amend By-law No. 2003-520 respecting signs and advertising devices on City roads.
g) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning of lands known municipally as 3317 Navan Road.
h) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning of lands known municipally as 1515 Earl Armstrong Road.
i) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning provisions for part of the land known municipally as 123 Huntmar Drive.
j) A by-law of the City of Ottawa to set the installment due dates and the interest and penalty rates applicable to the collection of property taxes for 2010.
k) A by-law of the City of Ottawa to establish certain lands as common and public highway and assume it for public use (Half Moon Bay, Carina Crescent, Dorado Way, Callisto Way, Tucana Way).
15. Confirmation By-law (Councillors S. Desroches and A. Cullen)
17. Adjournment (Councillors S. Desroches and A. Cullen)
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In Camera Items are not subject to public discussion or audience. Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session. A form requesting such a review may be obtained, without charge, from the City’s website or in person from the Chair of this meeting. Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor.