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3. hunt club extension: hawthorne road to highway 417 interchange - authority to award
the contract for phase 1 construction prolongement du chemin hunt
club : du chemin hawthorne à l’échangeur de l’autoroute 417 –
autorisation d’octroyer le contrat en vue des travaux de construction de la
phase i |
Committee
Recommendations as amended
1. That Council authorize staff to award the contract for Phase I construction of the Hunt Club Extension (Hawthorne Road to Russell Road), to achieve the timelines required by the Infrastructure Stimulus Funding program.
2. That Council direct staff to commence work to assess the condition of the existing sound fences and identify the areas where sound fences do not exist in the Hunt Club corridor from Hawthorne Road to the Hunt Club Bridge (Mike Sheflin Bridge) in consultation with affected communities and the ward councillors;
That staff actively seek funding
sources, at the Federal and Provincial and Municipal level and report back to
the Transportation Committee within three months and;
That the funding sources be identified as a condition of moving forward in order that the sound attenuation features are completed prior to the road being placed into service.
Recommandations modifiées du comité
1. Que le Conseil autorise le personnel à octroyer le contrat en vue des
travaux de construction de la Phase I du prolongement du chemin Hunt Club (du
chemin Hawthorne au chemin Russell) afin de respecter l’échéancier requis en
vertu du programme relatif au Fonds de stimulation de l'infrastructure.
2. Que
le Conseil demande au personnel de commencer à évaluer l’état des écrans
antibruit existants dans le couloir du chemin Hunt Club, entre le chemin
Hawthorne et le pont Hunt Club (pont Mike Sheflin) et repérera les endroits
dépourvus de tels écrans, en consultation avec les résidents et les conseillers
municipaux concernés.
Et que le personnel de la Ville
cherchera activement des sources de financement aux paliers fédéral, provincial
et municipal et présentera un rapport à ce sujet au Comité des transports d’ici
trois mois;
Et que l’obtention de financement
sera posée comme condition à la poursuite du projet, de manière à ce que les
murs antibruit soient en place avant la mise en service du chemin.
Documentation
1. Deputy City Manager’s report,
Infrastructure Services and Community Sustainability, dated 29 September 2009 (ACS2009-ICS-DCM-0005).
2. Extract of draft minutes, 7 October to
be distributed prior to Council.
Report
to/Rapport au :
Comité des transports
and Council / et au Conseil
29 September 2009 / le 29 septembre 2009
Submitted by/Soumis par : Nancy Schepers, Deputy City Manager/Directrice
municipale adjointe,
Infrastructure Services and
Community Sustainability/Services d’infrastructure et Viabilité des
collectivités
Contact Person/Personne ressource : Gary Craig, Manager/Gestionnaire,
Deputy City Manager's Office/Bureau de la Directrice municipale adjointe
(613)
580-2424 x19037, gary.craig@ottawa.ca
REPORT RECOMMENDATION
That Transportation Committee recommend Council authorize staff to award the contract for Phase I construction of the Hunt Club Extension (Hawthorne Road to Russell Road), to achieve the timelines required by the Infrastructure Stimulus Funding program.
RECOMMANDATION DU RAPPORT
Que le Comité des transports recommande au Conseil d’autoriser le personnel
à octroyer le contrat en vue des travaux de construction de la Phase I du
prolongement du chemin Hunt Club (du chemin Hawthorne au chemin Russell) afin
de respecter l’échéancier requis en vertu du programme relatif au Fonds de
stimulation de l'infrastructure.
BACKGROUND
The Hunt Club Road Extension (Hawthorne Road to Highway 417) connection is one component of the future Innes/Walkley/Hunt Club corridor linkage that is required to address major vehicular travel demands between the City’s Eastern and Southern sectors. It will provide arterial access to the provincial highway system in an area of potential industrial growth and address congestion and delay in the Walkley/Hawthorne corridor.
This project is identified in the Transportation Master Plan and addresses Council’s direction to ensure that City infrastructure for new growth is built or improved as needed to serve growth.
A portion of the Hunt Club Road Extension project (Phase I – Hawthorne Road to Russell Road) was approved for funding under the Infrastructure Stimulus Fund. This was the extent of the project that could be completed by the March 31, 2011 deadline for completion of construction. Council’s approval of Phase I was predicated on the Province’s agreement to cost share Phase II (Russell Road to Highway 417 including the interchange).
To date the Province has provided a funding commitment only for design and property acquisition for Phase II.
DISCUSSION
Transportation Committee at its
meeting on August 25, 2009 approved the following Motion in regards to the Hunt
Club Extension. This motion was
subsequently approved by Council at its September 2, 2009 meeting:
Whereas the Hunt Club Extension is a
priority in the City’s Transportation Master Plan and has been contemplated in
the former Region's Official Plan since 1983; and
Whereas the Ontario Minister of
Transportation has agreed to communicate with the City regarding his position
about funding 50% of construction of the 417 interchange by early October 2009;
and
Whereas Phase I (Hawthorne to Russell) of
the project will be materially complete by March 31, 2011 and will be placed
into service upon completion of Phase II (Russell to Highway 417 including the
interchange); and
Whereas funding for Phase II is subject to a
cost sharing agreement between the City and MTO;
Be It Resolved that the Transportation
Committee recommend to Council to direct staff to not award the contract for
Phase I pending receipt of the Minister's confirmation; and
Be It Further Resolved that if the Minister
does not provide this confirmation by October 1, 2009 that this issue be
brought back to Transportation Committee for consideration.
The Ontario Minister of
Transportation has sent the attached letter (Document 1) to the Mayor as a
result of the City's request for written confirmation of the Province's intent
with respect to funding of Phase II of the project. The letter indicates that any future funding for Phase II is to
be pursued through the Province's annual budgetary cycle. As the Minister's letter does not provide
the funding confirmation requested, staff are seeking approval to award a
contruction contract for Phase I of this project as staff do not have the
authority to award a contract for Phase I without the Province's funding
commitment for Phase II.
The extension of Hunt Club Road from Hawthorne Road to Highway 417 requires the completion of both Phases to be put into service. Phase I involves the construction of a new four lane divided arterial road, including sidewalks, cycling facilities, and stormwater management facilities from Hawthorne Road to approximately 100 metres west of Russell Road. Phase II construction includes the Russell Road Overpass and the Highway 417 Interchange. However, should the contract for Phase I not be awarded by late October, 2009 it will likely result in the loss of a portion of the two-thirds funding for Phase I from the Province and Federal Government.
LEGAL/RISK MANAGEMENT IMPLICATIONS
The approval of the projects in
the Infrastructure Program was contingent upon funding from other levels of government. Document 1 to Motion 65/30, adopted on 22
April 2009 provided the following in respect of the Hunt Club Extension to 417:
Cost for eligible section (Hawthorne
to west of Russell) and dependent on funding agreement with Province for the
remaining section.
In addition, on 24 June 2009,
Council specifically adopted the following motion:
e) That, should the
Province of Ontario provide their share of funding for the Hunt Club / 417
interchange within the requested time limits, that the City Treasurer be
delegated the authority to establish the necessary debt to fund the City’s
share of the interchange within the parameters of the City’s Fiscal Framework
and Provincial debt limits.
The 31 August 2009 letter from the Minister of Transportation, while evidencing a willingness to seek the necessary funding for the interchange in future Provincial budgets, is not a legal commitment to provide such funding. As such, it is Legal Services’ opinion that the requirements of the two above motions to proceed with the Hunt Club Interchange have not been met.
FINANCIAL IMPLICATIONS
Funding of $20M for Phase I construction of the Hunt Club Extension (Hawthorne Road to Russell Road) is available within 905301 ISF - Hunt Club Rd Extension to Hwy 417 - Phase I.
SUPPORTING DOCUMENTATION
Document 1 – Ontario Ministry of Transportation letter dated 31 August 2009.
DISPOSITION
Staff of the Infrastructure Services Department will action Council's direction as a result of consideration of this report.
ONTARIO MINISTRY OF TRANSPORTATION LETTER
DATED 31 AUGUST 2009 DOCUMENT 1
