5. PRIORITIES FOR THE 2009 COMMUNITY PROJECT FUNDING
PRIORITES DU PROGRAMME DE SUBVENTIONS DE PROJETS
That Council approve the priorities for the 2009 Community Project Funding Program identified in this report and receive information about the priorities approved by the Board of Crime Prevention Ottawa.
Recommandation du Comité
Que le Conseil approuve les priorités énoncées dans le présent rapport pour le Programme de subventions de projets communautaires de 2009 et reçoive les renseignements fournis dans le présent rapport sur les priorités approuvées par le conseil d’administration de Prévention du crime Ottawa.
1. Deputy City Manager's report City Operations dated 22 January 2009 (ACS2009-COS-RCS-0002).
Comité des services communautaires et de protection
and Council/et au Conseil
22 January 2009 / le 22 janvier 2009
Submitted by/Soumis par: Steve Kanellakos, Deputy City Manager,
City Operations/Directeur municipal adjoint, Services opérationnels
Contact Person/Personne ressource: Aaron Burry, General Manager/ Directeur général
Recreation and Community Services / Services de loisirs et communautaires
(613) 580-2424 x23666 ; email@example.com
PRIORITIES FOR THE 2009 COMMUNITY PROJECT FUNDING PROGRAM AND CRIME PREVENTION OTTAWA FUNDING (NON-RENEWABLE FUNDING)
Priorités du programme de subventions de projets communautaires 2009 et Prévention du Crime Ottawa (financement non-renouvelable)
That the Community and Protective Services Committee recommend that Council approve the priorities for the 2009 Community Project Funding Program identified in this report and receive information about the priorities approved by the Board of Crime Prevention Ottawa.
RECOMMENDATION DU RAPPORT
Que le Comité des services communautaires et de protection recommande au Conseil municipal d’approuver les priorités énoncées dans le présent rapport pour le Programme de subventions de projets communautaires de 2009 et reçoive les renseignements fournis dans le présent rapport sur les priorités approuvées par le conseil d’administration de Prévention du crime Ottawa.
Priorities were focused on improving access to basics for people who face barriers to participation or access to services as well as promote quality of life for the full diversity of citizens. Since 2006, the project has allocated a total of $1,426,000 to 95 one-year time limited projects as well as 8 three-year projects. Three-year projects provide support to agencies that do not presently receive renewable (on-going) funding from the City to allow them to establish track records and demonstrate their impact on emerging needs so that they can qualify for future renewable funding.
With Council approval of the Community Development Framework on June 25, 2008, as well as feedback from the Allocations Committee, staff is proposing to refresh the project funding priorities consistent with the original goals of accessibility and inclusion while giving emphasis to neighbourhood based solutions that build sustainable community capacity.
This report also outlines the priorities of the Board of Crime Prevention Ottawa that funds one-year projects intended to support community initiatives that address gaps in service to help prevent crime and victimization within the community and address the root causes of crime.
Ces priorités mettaient l’accent sur l’amélioration de l’accès aux services essentiels des personnes dont la participation est restreinte et l’amélioration de la qualité de vie de l’ensemble des résidents. Depuis 2006, le programme a octroyé un total de 1 426 000 $ à 95 projets d’une durée restreinte d’un an et à huit projets d’une durée de trois ans.
Ces derniers offrent du soutien aux organismes qui, présentement, ne reçoivent aucun financement renouvelable (continu) de la Ville d’Ottawa afin de leur permettre de consigner des résultats, de prouver qu’ils ont une incidence sur les nouveaux besoins et de devenir ainsi admissibles à du financement renouvelable.
Compte tenu de l’approbation du cadre de développement communautaire par le Conseil municipal le 25 juin 2008 et des commentaires formulés par le Comité d’allocation des fonds, le personnel propose de rafraîchir les priorités en matière de subvention des projets communautaires pour que, tout en respectant les objectifs initiaux d’accessibilité et d’inclusion, celles-ci soient davantage axées sur les solutions communautaires qui favorisent la viabilité des collectivités.
Le présent rapport énonce en outre les priorités du conseil d’administration de Prévention du crime Ottawa, lequel subventionne des projets d’un an visant à soutenir les initiatives communautaires qui comblent les lacunes en matière de service afin de contribuer à prévenir le crime et la victimisation au sein de la collectivité et de traiter les « racines de la criminalité », c’est‑à‑dire ses causes profondes.
Community Project Funding (Non-Renewable)
The goal of the Community Funding Program is to support, through viable non-profit community-based organizations, the provision of community services and programs. The Community Funding Framework, approved by Council February 8, 2006, provides the policy framework for the program. The Community Funding Program includes two funding streams available to non-profit organizations: 1) renewable funding, and 2) non-renewable funding. The non-renewable funding stream is provided through the Community Project Funding Program, recognizing core, operational, and program costs related to the project. This report outlines the 2009 priorities and implementation plan for the Community Project Funding Program.
The Community Project Funding Program was initiated in 1991 by the former Region of Ottawa-Carleton to support innovative projects that responded to emerging needs of people living on low-income. In 1993, the Health Project Funding Program was added to the program and in 2002, Recreation Project Funding was added.
Under the Community Project Funding Program, non-renewable project funding is primarily provided for one-year time-limited or pilot projects; up to two organizations annually may receive three-year project funding, limited to organizations not currently receiving renewable funding. Organizations receiving project funding are required to sign Terms and Conditions documentation and to submit an Outcomes report at the end of the project.
Beginning in 2006, three-year project funding was introduced to allow a limited number of groups/agencies to build their capacity, establish track records and demonstrate their impact on an emerging need. At the end of a three-year project, an organization may be considered for unallocated renewable funding with the City (on average the City has about $25K unallocated at year end), or may apply for alternate funding from sources other than the City. Of the eight organizations receiving three-year project funding to date, one organization now receives renewable funding, one has merged into an agency already receiving renewable funding, and one has moved to a separate funding envelope for Community Associations.
In 2008, 72 proposals were submitted to the project-funding program from 69 agencies with a total funding request of $1,521,189. The Allocations Committee recommended the allocation of $453,600 to support 26 one-year projects and two three-year projects. An amount of $77,500 had previously been committed to three-year projects.
In 2009, Community and Protective Services has an approved budget of $542,000 to administer the Community Project Funding Program, including a 2% inflationary increase. Of that amount, $48,000 is already committed to four projects previously approved for three years.
Funding priorities for 2009 were developed consistent with the:
The 2009 priorities are supportive of the Children and Youth Agenda approved by Council in 2008, and draw on data from the 2006 Census as well as input from the formal evaluation completed by the 2008 Allocations Committee. For example, data shows visible minorities and a rapidly increasing Aboriginal population as having a higher percentage of youth than other demographic groups; and, that the Ottawa population is aging at a faster pace, as there are trends toward fewer births and increased longevity. One noticeable trend identified by the 2008 Allocations Committee was the high number of requests for funding towards sports and recreation activities, primarily for youth and members of visible minorities. The Committee also recommended a shorter list of priorities that would address emerging needs as supported by research (such as the Ottawa Neighbourhood Study Research www.neighbourhoodstudy.ca.)
The recommended priorities for 2009 are:
· Increase neighbourhood capacity to enact positive and sustainable change in planning, service delivery, improved health and/or improved safety in accordance with neighbourhood-defined goals;
· Promote the healthy development of children and youth 0-18 years and their development of competencies through recreation, leisure, cultural and arts activities;
· Increase participation of seniors in physical activity and community life to promote successful aging; and
· Support inclusion of people who are low-income, at risk, isolated or otherwise marginalized and promote quality of life for the full diversity of citizens, through activities such as literacy, employment, physical activity and/or participation in cultural programs.
· Promote conditions of equality on the basis of race, ethnicity, income, gender, official language and ability.
Highlights of the 2009 Community Project Funding Implementation Plan (see Attachment 1) are:
Crime Prevention Ottawa Project Funding (One-Year) is intended to support community initiatives that address gaps in service that help prevent crime and victimization within the community and address the root causes of crime.
Crime Prevention Ottawa will give priority to projects that reduce crime and enhance community safety in Ottawa through evidence-based crime prevention. The 2009 priorities as approved by the Board of Crime Prevention Ottawa are:
· Contribute to the actualization of Crime Prevention Ottawa’s strategic plan (available at www.CrimePreventionOttawa.ca);
· Target specific crime issues (such as youth gangs or violence against women) or improve neighbourhood capacity to increase safety in accordance with neighbourhood-defined goals in selected communities;
· Address risk factors associated with crime (such as family conflict or violence, school drop-out, youth-at-risk, addictions, social or economic exclusion);
· Are designed based on research and effective practices; and
· Involve recipients in working with Crime Prevention Ottawa on evaluation and on plans for sustainability and development.
Crime Prevention Ottawa will allocate and administer funds for the projects that they fund from their budget, while continuing to work in partnership with the Community Funding Program for the administration and promotion of its funding program. For example, the application form for Community Project Funding and Crime Prevention Ottawa funding is joint, including questions related specifically to Crime Prevention Ottawa funding, information sessions are joint, and submission due dates are joint. While there is a separate Allocations Committee with expertise to make decisions related to the Crime Prevention one-time funding stream, staff from Community Funding and Crime Prevention Ottawa sits on each other’s allocations committee.
The priorities for the 2009 Community Project Funding Program are consistent with the priorities identified through the Community and Protective Services Department’s Community Funding Framework (2006), developed in consultation with the community and the Advisory Committees, and with the Community Development Framework (2008), developed in consultation with the community.
The program covers all areas of the City.
In 2009, Community and Protective Services has an approved budget of $542,000 to administer the Community Project Funding Program. Of that amount, $48,000 is already committed to four projects previously approved for three-year funding. In addition Crime Prevention Ottawa will allocate and administer funds for the projects they fund from within their budget.
Attachment 1: 2009 Community Project Funding Program Implementation Plan.
City Operations will distribute the funds in compliance with the Funding Allocations Committee’s decisions under delegated authority as approved by Council.
The 2009 Community Project Funding Program implementation will ensure transparency, accountability, fairness and efficiency through the following components.
No later than March 1, 2009, information on the 2009 Community Project Funding Program applications, deadline, information sessions, etc. will be posted in French and in English, on the City’s Website, in The Ottawa Citizen and in Le Droit, and guidelines and applications forms, including priorities and criteria, will be available on the City’s website and at Client Services Centers.
The submission deadline will be no later than mid-April 2009.
Information sessions will be held in French and in English, in West, East, Central and South locations across the City. Information about the 2009 Community Project Funding Program priorities, guidelines and application form will be provided at these sessions.
Details on the schedule for the information sessions will also be available no later than March 31, 2009 through the City’s website and Client Service Centres as well as in The Ottawa Citizen and Le Droit. Agencies interested in attending information sessions will be asked to register in advance. The Community Funding Division will also send 2009 Community Project Funding Program information to all agencies currently receiving Renewable Funding as well as agencies that have previously applied but been unsuccessful and agencies that have expressed an interest in applying for Community Funding.
An Allocations Committee consisting of representatives from Council, Advisory Committees, funders, community representatives, Crime Prevention Ottawa and internal staff will be established to review applications and allocate funds. The Allocations Committee will review applications based on a set of priorities, eligibility criteria and requirements.
In the spirit of the French Language Policy of accessibility and equality (items 4 and 6 of the City Bilingualism Policy), community organizations may submit their Community Project Funding proposal in the official language of choice.
In order to ensure a fair and equitable review of applications in French, it is the goal of the Community Funding Division to ensure that one-third of the Allocations Committee members have an understanding of the issues and realities of the francophone community and the capacity to read and analyze funding requests written in French. A sub-committee, inclusive of these members and able to review and discuss applications and documentation received in French, will review these proposals to ensure a full discussion on the merits of the proposals.
Allocation of Funds:
Staff will submit an information memo to Council summarizing the decisions of the Allocations Committee. The decisions of the Allocations Committee are final. However, an applicant may request reconsideration if there is evidence of procedural errors. To request reconsideration, an applicant must apply in writing to the Manager of Community Funding within two weeks of being advised of ineligibility. Applicants will be notified of the decision within two weeks of having submitted their request for reconsideration.
Organizations that receive funding are required to sign the Terms and Conditions documentation and to submit an Outcomes Report by July 31, 2010.
Allocations Committee decisions will be made by the first week in June 2009 and funding will be allocated by June 30, 2009.
Agencies who received funding through the 2007 Community Project Funding Program are required to have submitted their Outcomes Report (due 31 July 2008) in order to be considered for the 2009 Community Project Funding Program.