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4 KANATA NORTH RECREATION COMPLEX: PROJECT PROSPECTUS
FOR DESIGN, CONSTRUCTION AND OPERATION COMPLEXE RÉCRÉATIF DE KANATA NORD : PROSPECTUS POUR
LA CONCEPTION, |
Committee Recommendations
That Council:
1.
Approve the prospectus
for the Kanata North Recreation Complex project as outlined in this report, as
the basis for the design, construction and operation of the new complex and
site.
2.
Authorize staff to
complete the partnership details with the YM-YWCA, based on the proposed
partnership framework outlined in this report.
3.
Authorize staff to
proceed with the implementation of the project if the Public Sector Comparator
indicates significant facility and site design, construction and operational
efficiencies can be achieved per the partnership goals and objectives outlined
in this report.
4.
Direct staff to
report back to Committee and Council for approval of any agreements reached
with management, design, construction and operational partners in the Kanata
North Recreation Complex.
5.
Authorize staff to
enter into discussions with additional parties interested in pursuing
co-location and partnership opportunities on-site and report back to Committee
and Council with appropriate recommendations.
RecommandationS du Comité
Que le Conseil :
1.
approuve le prospectus pour le
Complexe récréatif de Kanata Nord, tel que présenté dans le rapport, comme base
pour la conception, la construction et l’exploitation du nouveau complexe, et
l’aménagement de son terrain;
2.
autorise le personnel à conclure les
détails du partenariat avec le YMCA-YWCA, en fonction du cadre de partenariat
projeté dans le rapport;
3.
autorise le personnel à procéder à
la mise en œuvre du projet si le comparateur du secteur public indique que des
économies considérables peuvent être réalisées sur le plan de la conception des
installations, de l’aménagement du terrain, de la construction et de
l’exploitation, selon les buts et objectifs de partenariat énoncés dans le
rapport;
4.
demande au personnel de se référer
au Comité et au Conseil pour l’approbation de toute entente conclue avec les
partenaires pour la gestion, la conception, la construction et l’exploitation
du Complexe récréatif de Kanata Nord;
5.
autorise le personnel à entamer des
discussions avec d’autres parties intéressées par les possibilités de
colocation et de partenariat sur place, puis de formuler les recommandations
adéquates au Comité et au Conseil.
Documentation
1.
Deputy
City Manager's report City Operations, dated 5 February 2009
(ACS2009-COS-RCS-0003).
Report to/Rapport au :
Community and
Protective Services Committee
Comité des services communautaires et de protection
and Council / et au Conseil
February 5, 2009 / le 5 février 2009
Submitted by/Soumis par : Steve Kanellakos, Deputy City Manager/
Directeur municipal adjoint,
City Operations/Opérations
municipales
Contact Person/Personne ressource : Aaron Burry, General Manager
Recreation
and Community Services/Loisir et services communautaires
(613)
580-2424 x23666, aaron.burry@ottawa.ca
REPORT RECOMMENDATIONS
That the Community & Protective Services Committee recommend that
City Council:
1.
Approve the
prospectus for the Kanata North Recreation Complex project as outlined in this
report, as the basis for the design, construction and operation of the new
complex and site.
2.
Authorize staff to
complete the partnership details with the YM-YWCA, based on the proposed
partnership framework outlined in this report.
3.
Authorize staff to
proceed with the implementation of the project if the Public Sector Comparator
indicates significant facility and site design, construction and operational
efficiencies can be achieved per the partnership goals and objectives outlined
in this report.
4.
Direct staff to
report back to Committee and Council for approval of any agreements reached
with management, design, construction and operational partners in the Kanata
North Recreation Complex.
5.
Authorize staff to
enter into discussions with additional parties interested in pursuing
co-location and partnership opportunities on-site and report back to Committee
and Council with appropriate recommendations.
RECOMMANDATIONS DU
RAPPORT
Que le Comité des services
communautaires et de protection recommande au Conseil :
1.
d’approuver le prospectus pour le
Complexe récréatif de Kanata Nord, tel que présenté dans le rapport, comme base
pour la conception, la construction et l’exploitation du nouveau complexe, et
l’aménagement de son terrain;
2.
d’autoriser le personnel à conclure
les détails du partenariat avec le YMCA-YWCA, en fonction du cadre de
partenariat projeté dans le rapport;
3.
d’autoriser le personnel à procéder
à la mise en œuvre du projet si le comparateur du secteur public indique que
des économies considérables peuvent être réalisées sur le plan de la conception
des installations, de l’aménagement du terrain, de la construction et de
l’exploitation, selon les buts et objectifs de partenariat énoncés dans le
rapport;
4.
de demander au personnel de se
référer au Comité et au Conseil pour l’approbation de toute entente conclue
avec les partenaires pour la gestion, la conception, la construction et
l’exploitation du Complexe récréatif de Kanata Nord;
5.
d’autoriser le personnel à entamer
des discussions avec d’autres parties intéressées par les possibilités de
colocation et de partenariat sur place, puis de formuler les recommandations
adéquates au Comité et au Conseil.
EXECUTIVE SUMMARY
The
report outlines a prospectus on the Kanata North Recreation Complex (KNRC)
facility and site program, operation, management, project delivery and
schedule.
The
KNRC will be located at 4101 Innovation Drive and will fulfill a long-standing
need for a major recreation complex to serve the rapidly growing north-western
region of the City. The KNRC will have
a base program comprised of an indoor community and leisure pool, a full size
community centre with gymnasium and an outdoor education centre, children and
youth play areas and sports fields.
Enhancements to the program may include a 2nd gymnasium,
assembly hall, cafe and indoor running
track, as well as an outdoor, lighted, artificial turf soccer field. Such enhancements will be subject to the
validation of cost estimates and / or access to additional sources of funding
The
National Capital YM-YWCA (the “Y”) has expressed strong interest in partnering
with the City in the development, operation and management of the KNRC. A conceptual framework has been prepared for
a proposed partnership that would see the Y contribute up to $6.0M in capital
funds and operate this City-owned facility under the guidance of a Community
Board (the “Board”), overseen by the General Manager, Recreation and Community
Services (the “City”). The goal of the partnership is to optimize higher value
for taxpayers than the City’s traditional Parks and Recreation service delivery
approach by delivering both the Y’s and the City’s core recreation programs
under one roof and leveraging and coordinating each partner’s assets and
strengths to provide cost effective services to the community.
The
design specifications may include potential building expansion options for
other organizations seeking to co-locate at the site. The capital contribution and associated details will be included
in the proposed agreement to be brought back to Committee and Council for final
approval. Several other groups and
agencies have also approached the City expressing interests in bringing added
value to the site by either co-locating or through a partnership and staff is
also requesting authorization for staff to enter into discussion with those
parties. Again, any and all co-location
and partnership agreements will be brought back to Committee and Council for
consideration.
Project
delivery shall be through a Design-Build competition. The rationale for employing a Design-Build process is to provide
the best possible design, value and return for the City within an accelerated
delivery schedule. Design-Build has proven to be an efficient means of
completing capital projects on budget and schedule.
Given its size and complexity, a minimum of 36 months will be required to carry the project from the approval this report to the completion of construction of the KNRC. This would see the facility open to the public in March 2012.
There are no financial implications to this report. Funds in the amount of $43.14M have been approved and are available for the design and construction of the facility and site. The Y and any other partners will provide capital contributions commensurate with their requirements.
Public meetings in November 2007, March and April 2008 were held to discuss the programs, services and governance of the proposed KNRC, and the results were used to prepare the recommendations contained in this report.
RÉSUMÉ
Le rapport présente le prospectus pour les
programmes, l’exploitation, la gestion, la réalisation du projet et les
échéanciers pour les installations et le terrain du Complexe récréatif de
Kanata Nord.
Le Complexe sera situé au 4101, promenade
Innovation, et viendra combler le besoin pressant d’un centre récréatif de
premier plan dans le secteur Nord-Ouest de la ville, qui connaît une croissance
rapide. Les installations de base du Complexe engloberont une piscine ludique
intérieure à vocation communautaire, un centre communautaire complet avec
gymnase et un centre éducatif extérieur, des aires de jeu pour les enfants et
les jeunes et des terrains de sport. On pourrait y ajouter un deuxième gymnase,
une salle de conférence, un café et une piste de course intérieure, de même
qu’un terrain de soccer en gazon synthétique et éclairé, à l’extérieur. De tels
ajouts dépendront de la confirmation des coûts estimés ou de l’accès à des
sources de fonds supplémentaires.
Le YMCA-YWCA de la Capitale nationale s’est
montré très intéressé par un partenariat avec la Ville pour le développement,
l’exploitation et la gestion du Complexe. On a élaboré le cadre conceptuel d’un
projet de partenariat dans le cadre duquel le YMCA-YWCA fournirait une
contribution qui pourrait atteindre 6 millions de dollars en capitaux et
exploiterait ces installations municipales sous la direction d’un conseil
communautaire, supervisé par le directeur général, Services des loisirs et
communautaires (ci-après la « Ville »). Le but de ce partenariat serait
de tirer le maximum du projet et de donner aux contribuables une valeur
supérieure à celle offerte grâce à l’approche traditionnelle de prestation des
services de Parcs et Loisirs, et ce, en proposant sous un même toit les
principaux programmes récréatifs du YMCA-YWCA et de la Ville, ainsi qu’en
rehaussant et coordonnant les atouts et forces de chaque partenaire de sorte à
fournir des services rentables à la collectivité.
Les spécifications du projet pourraient inclure
des possibilités d’expansion pour accueillir d’autres organismes intéressés par
l’emplacement. La contribution en capitaux et les détails connexes figureront
dans l’entente projetée, qui sera présentée au Comité et au Conseil pour fins
d’approbation finale. Plusieurs autres groupes et organismes ont aussi approché
la Ville pour exprimer leur intérêt à bonifier l’emplacement, soit par une
colocation ou un partenariat, et le personnel demande l’autorisation d’entamer
des discussions avec ces parties. Encore une fois, toute entente de colocation
ou de partenariat sera présentée au Comité et au Conseil à des fins d’examen.
La réalisation du projet fera l’objet d’un
concours de type conception-construction. Le recours à un processus de type
conception-construction vise à obtenir les meilleurs concept, valeur et retour
sur l’investissement possibles pour la Ville, et ce, dans des délais réduits.
La conception-construction s’est avérée une manière efficace de réaliser des
projets d’immobilisations respectant le budget et les échéanciers.
Vu la taille et la complexité du projet, sa
réalisation nécessitera au moins 36 mois à compter de l’approbation du
rapport jusqu’à la fin des travaux de construction. Le Complexe ouvrirait donc
ses portes en mars 2012.
Il n’y a pas d’implications financières à ce
rapport. Les fonds de 43,14 millions de dollars pour la conception et la
construction des installations et l’aménagement du terrain ont été approuvés et
sont disponibles. Le YMCA-YWCA et tout autre partenaire éventuel fourniront une
contribution en capitaux proportionnelle à leurs besoins.
Des assemblées publiques ont eu lieu en
novembre 2007, puis en mars et avril 2008 afin de discuter des
programmes, des services et de la gouvernance du Complexe projeté, et les
conclusions de ces exercices ont été prises en compte dans la formulation des
recommandations du rapport.
BACKGROUND
The
Community Infrastructure Framework (ACS2004-PEO-IDP-0004) approved by Council
on April 28, 2004 and the Recreation Infrastructure Priority Project Listing
(ACS2005-CPS-PAR-0012, October 26, 2005) recommended and confirmed the need for
a major recreation complex to serve the high growth area of North West Kanata,
comprised of the lands of the former City of Kanata, north of Highway 417, and the former Township of West Carleton.
The Kanata North Recreation Complex (KNRC) will be located on a 6.21 ha site located at 4101 Innovation Drive, a property purchased for this purpose by the City in 2007 (see Document 1). All capital funds ($43.14M) are in place for the design and construction of the facility and site.
DISCUSSION
The
base recreation program for the KNRC has evolved recently to better reflect the
wants and needs of area residents.
The
outstanding requirement for an indoor pool in this area is well documented, as
is the need for indoor recreational programming space (community centre), both
of which will form the core of the new complex. Through the good offices of the ward councillors for Kanata North
and West Carleton-March, residents were invited to participate in several
working sessions to assist in determining the community and recreational needs,
priorities and activities to be accommodated on-site.
Additionally,
the KNRC site offers the opportunity to develop much-needed sports fields and
provide for complimentary outdoor activities to the complex; one-stop for both
outdoor and indoor recreational needs, which will take advantage of the
connectivity to adjacent open space (Trillium Woods) and provide for on-site
outdoor play components for both children and youth.
Facility
and Site Program
Councillors
for Kanata North and West Carleton-March Wards, with the assistance of Parks
and Recreation staff, have held three public meetings to solicit public input
on the program elements to be included in the recreation complex and site. While Council has approved the base program
elements, further community consultation was required to refine and enhance the
base recreation program.
The
public consultations have resulted in a general outline of program elements to
be considered in the planning and design of the KNRC, a comprehensive community
recreation facility ranging in size from 80,000 to 90,000 sq. ft. The following summarizes the base indoor and
outdoor program spaces that are supported by the community and are anticipated
to be achievable within the approved project budget or which can be funded by
partners or grants. Potential program
enhancements are also listed and may be included if validated cost estimates of
the facility at the schematic design stage confirm they can be delivered within
the approved project budget or can be funded by partners.
|
INDOOR |
OUTDOOR |
Base Program
|
Base Program
|
|
§
25m, 6-8 Lane Pool |
§
Two (2) full-size,
natural turf sports fields |
|
§
Leisure Pool &
Facilities |
§
Children’s Play Area
(Pre-School & School-Age) |
|
§
Male, Female &
Family Change Rooms |
§
Water Play Area |
|
§
Gymnasium |
§
Youth Play Area
(Basketball Court & Skateboard Park) |
|
§
Fitness/Weight-Cardio
Room |
§
Vehicular Drop-Off |
|
§
Youth Room |
§
Parking -- Facility
(min. 250 spaces) |
|
§
Meeting/Multi-Purpose
Rooms |
§
Parking -- Fields
(min. 25 spaces) |
|
§
Kitchen/Catering |
§
Trillium Woods
Trailhead/Education Centre |
|
|
|
|
Potential
Enhancements |
Potential
Enhancements |
|
§
2nd
Gymnasium |
§
One (1) full-size,
artificial turf lighted sports field |
|
§
Dance/Aerobic Studio |
|
|
§
Assembly Hall |
|
|
§
Craft Room |
|
|
§
Child-Minding Space |
|
|
§
Walking/Running Track |
|
|
§
Café |
|
Proposed
Partnership
Since
City Council’s approval of the project budget in 2008, the National Capital
YM-YWCA (the “Y”) has expressed strong interest in partnering with the City in
the development, operation and management of the KNRC. A series of meetings between senior
management of the City and the Y have resulted in a conceptual framework for a
proposed partnership that would see the Y operate this City-owned facility
under the guidance of a Community Board (the “Board”), overseen by the General
Manager, Recreation and Community Services (the “City”).
The
Y has successfully partnered with other Ontario municipalities to develop and
manage community recreation facilities.
While the type of agreements vary, the common principle is a management
framework that can deliver both the Y’s and the partnering municipality’s core
recreation programs under one roof.
In
order to recommend this partnership to Council, the City is seeking a
substantial capital investment from the Y.
The capital contribution and associated details within will be
comprehensively described in the agreement to be brought forward for City
Council approval as directed in this report’s recommendations.
Partnership
Goals & Objectives
A
long term Management & Services agreement would be struck between the City
and the Y, defining the programs and services to be provided by each party, in
accordance with the following goals and objectives:
§
To optimize higher value for taxpayers as it relates to
the City’s traditional Parks and Recreation service delivery approach;
§
To leverage and coordinate the City’s and the Y’s
assets and strengths to provide cost effective services to the community;
§
To support and provide innovative, effective and
efficient service delivery of the City’s core recreation programs;
§
To establish performance management standards for
client services;
§
To conform to relevant City policies including, but not
limited to, rentals, allocations, sponsorship and advertising;
§
To allow for additional future partners to deliver
programs and services within the framework of the agreement.
Design
& Construction
The
City will provide a capital investment of $43.14M in the design and construction
of the KNRC and will be the sole owner of the Facility. The Y will also contribute up to $6.0M in
captital funds for leasehold improvements to provide their typical membership
space/facilities or to provide enhancements to the City’s basic program requirements. Such improvements or additions shall be over
and above the City’s recreation facility, equipment and furniture
standards. The value of the Y's capital
contribution shall be determined at the schematic design stage and confirmed in
a partnership agreement with the City.
Project
delivery shall be through a Design-Build competition. The rationale for employing a Design-Build process is to provide
the best possible design, value and return for the City within the approved
budget in an accelerated project schedule.
The Design-Build process has proven to be an efficient means of
completing capital projects on budget and schedule.
The
resultant facility design would include specific elements proposed by the Y to
ensure best value as well for that organization. The facility will obtain, at minimum, a LEEDS Gold certification
for energy efficiency and environmental sustainability. The design specifications will include
potential building expansion options for other organizations seeking to locate
at the site. It may also include
potential additional partnerships for an upgraded artificial turf, lighted
sports field.
Facility
Maintenance & Lifecycle
Once
the detailed design of the KNRC is complete, an RFP for building maintenance
and operations will be prepared and issued.
The successful proponent will enter into a 25-year operations and
maintenance contract with the City for the building and site.
Governance
It
proposed that the KNRC operate under a unique governance structure that encompasses
the City’s Recreation and Community Services Branch, the Y and a Community
Board. The following delineates the
broad roles and responsibilities of these players:
Role of the City
§
The City will be the sole owner of the facility and
site and will ensure that the facility, site and programs conform to the City’s
Recreation and Community Services delivery mandate;
§
The City will oversee the maintenance contract for the
facility, ensuring that lifecycle and other operational and maintenance
requirements are met;
§
The City will execute all agreements and monitor
compliance by the Y, the facility operation and maintenance contract provider
and the Board;
§
The City will allocate the outdoor sports fields and
allotted indoor gymnasium space to user groups, in accordance with the City’s
Allocation Policy.
Role of the Y
§
The Y will deliver core recreation programs at
comparable content and levels to City services (per the agreement). Where the City has an adopted standard for
program delivery (i.e. Lifesaving Society), the Y will provide the same
program;
§
The Y will offer membership, programs and other
services beyond those of the City’s at its discretion and as necessary to
support its business;
§
The Y will, with the Board, provide programs and
services to those in need as well as those that are outside the core services
outlined by the Board.
Role of the Board
§
The Board will fall under the Direction of the City’s
Recreation and Community Services Branch and will report at prescribed
timeframes according to the agreements executed between the Board and the City
(performance standards, allocation of funds, etc.);
§
The Board will oversee additional fundraising and other
direct support to the facility to ensure that all members of the community are
able to participate in recreation activities offered in the Centre across the
broader communities, particularly Kanata North and West Carleton-March;
§
The Board will provide advice and feedback to the Y on
client satisfaction and potential enhancements to the “core services” to the
community;
§
The Board will enter directly into arrangements with
the Y or other organizations as required, to provide programs that are beyond
the “core programs” that are included in the partnership agreement;
§
The Board will prepare terms of membership, appropriate
bylaws and, at minimum, be comprised of members from the western part of the
City, including representation from West Carleton-March and Kanata North wards.
Proposed
Funding Model
In
addition to the City’s and the Y’s capital contributions to the design and
construction of the facility and site, each governing partner will contribute
to operating costs. The following
general principles will guide the sharing of operating costs for the KNRC. The final terms will be negotiated, subject to
final building configuration and presented to Council as part of partnership
agreements.
§
The Y will be responsible for the operating costs for
that portion of the facility under its direct control and operation;
§
The City will provide a formula-based subsidy for core
services, where fees charged would not allow the Y to cover reasonable costs
associated with providing such programs;
§
The Board, in association with the Y, will provide an
annual contribution of 25% of the annual operating costs of the balance of the
facility.
Additional Partnerships
Several
groups and agencies have approached the ward Councillor, expressing interest in
bringing added value to the site by either co-locating or through a
partnership. "Thinking in Pictures Educational Services" (TIPES), a
non-profit organization which provides educational and therapeutic services to
children aged 2-18 who have autism and related or additional exceptionalities,
are interested in constructing an approximately 10,000 sq. ft. facility on-site.
The co-location would be at no cost to the City as all capital and operating
costs would be assumed by the organization as they enter into a market-value
lease agreement with the City.
Kanata
Soccer have also expressed interest in exploring a partnership that would see a
lighted, artificial turf soccer developed on-site. Any and all co-locator(s)
and/or partner(s) agreements will be brought back for City Council
consideration.
Project
Schedule
Given
its size and complexity, a minimum of 36 months will be required to
carry the project from the approval this report to the completion of
construction of the KNRC. The following
outlines the major milestones of the project schedule:
|
TASK |
DATE |
|
§
Council Approval of Project Prospectus |
February 2009 |
|
§
Award Contract for Advocate Architect |
March 2009 |
|
§
Finalize Program, Schematic Design & Cost Estimate |
June 2009 |
|
§
Finalize Performance Specifications |
August 2009 |
|
§
Issue RFP for Design-Build Proponents |
December 2009 |
|
§
Award Design-Build Contract |
February 2010 |
|
§
Council Approval of Partnership Agreement(s) |
April 2010 |
|
§
Commence Construction |
August 2010 |
|
§
Award of Building Operation & Maintenance Contract |
May 2011 |
|
§
Completion of Construction |
February 2012 |
|
§
Facility Open to the Public |
March 2012 |
City Council approval will be sought at two key points during the project planning and design process: 1) Approval of Project Prospectus, and: 2) Approval of Agreements with the Y, the Board and other identified partners or co-locators.
ENVIRONMENTAL IMPLICATIONS
A Phase 1 Environmental Site Assessment was completed for the vacant property at the time of City acquisition. The Phase 1 ESA concluded that there were no environmental concerns over the site. A preliminary site layout plan prepared for the Kanata North Recreation Complex indicates that the building and site facilities can be accommodated without significant environmental impact. Any minor impacts will be identified and mitigated through the site plan control process.
RURAL IMPLICATIONS
The Kanata North Recreation Complex is being developed to serve the north west area of the City, including rural West Carleton-March Ward. The site for the KNRC was in part selected for its accessibilty to rural residents. Public meetings will be held in West Carleton-March Ward during the project design stages to ensure that the needs and requirements of rural residents are accounted for in the programs and services offered in the KNRC. The proposed governance model includes a Community Board that will require representation from West Carleton-March Ward.
CONSULTATION
Three
public meetings were held to discuss the programs, services and governance of
the proposed KNRC, and the results were used to prepare the recommendations
contained in this report.
§
November 15th, 2007 at the Mlacak Centre
§
March 25th, 2008 at the Kinburn Community Complex
§
April 10, 2008 at the Mlacak Centre
The first two meetings were aimed primarily at gathering potential programming ideas, while the third meeting was a review of all input received to date and the establishment of community program priorities for the KNRC.
FINANCIAL IMPLICATIONS
There are no financial implications to this report.
SUPPORTING DOCUMENTATION
Document 1 Location Plan for Kanata North Recreation Complex, 4101 Innovation Drive
DISPOSITION
Recreation and Community Services Branch, with the assistance of Design and Construction, Legal Services, Real Estate Services Branches, the Ward Councillors and the Community Advisory Committee, to implement City Council’s direction.
Document 1
Site of Kanata North Recreation Complex
