24
September 2008
10:00 a.m.
MINUTES 43
The Council of the City of Ottawa met at Andrew S.
Haydon Hall, 110 Laurier Avenue West, Ottawa, on 24 September 2008 at 10:00
a.m.
The Mayor,
Larry O’Brien, presided and the Clerk led Council in prayer.
The
National Anthem was performed by Milène Chrétien, École secondaire de LaSalle.
MOMENT OF SILENCE – marion dewar
Council observed a Moment of Silence in memory of
former City of Ottawa Mayor, Marion Dewar, who passed away on September 15,
2008.
Announcements/Ceremonial
Activities
RECOGNITION - CHILD ABUSE AND NEGLECT PREVENTION DAY
Mayor O’Brien declared Friday, October 3, 2008 as Child
Abuse and Neglect Prevention Day in the City of Ottawa. and presented
a framed proclamation to Barbara MacKinnon, Executive
Director, Children’s Aid Society of Ottawa.
RECOGNITION – COUNCILLOR DOUG THOMPSON
Mayor
O’Brien presented Councillor Doug Thompson with a framed certificate in
recognition of his twenty five years of public service.
RECOGNITION – COUNCILLOR GLENN BROOKS
In recognition
of his thirty plus years of public service, Mayor O’Brien presented Councillor
Glenn Brooks with a framed certificate, together with a
special
commemorative pin from the Government of Ontario.
Roll Call
ALL
MEMBERS WERE PRESENT.
Confirmation of Minutes
The Minutes of the
regular and In Camera meetings of 28 August 2008 were confirmed.
Declarations of pecuniary
interest including those originally arising from prior meetings
No Declarations were filed.
Communications
The following communications were received:
·
Association of Municipalities of Ontario (AMO) Alerts :
·
AMO
Report to Members on August 2008 Board Meeting.
·
AMO
seeking comment on its Immigration Paper: “Putting Out the Welcome Mat: Why
Immigration Matters to Ontario's Municipalities”.
·
Responses to Inquiries
·
Inquiry CC 10-08 – Subsidized Child
Care Spaces and Inquiry CC 13-08 – Child Care Services Plan 2007-2008 (Combined
response)
·
Inquiry CC 22-08 – Length of Bus
Rapid Transit in Option 4
·
Inquiry CC 29-08 – Development of a
Formal Protocol with Local School Boards with Respect to Bussing
·
Inquiry CC 32-08 – Crosswalk at
Cathcart and King Edward
Regrets
No Regrets were filed.
Motion
to Introduce Reports
Moved by Councillor
R. Chiarelli
Seconded by
Councillor M. Wilkinson
That
Agriculture and Rural Affairs Committee Report 28, Community and Protective
Services Committee Report 30, Corporate Services and Economic Development Committee
Report 30, Planning and Environment
Committee Report 36, Transit Committee and Transportation Committee Joint
Report 8 and Transportation Committee Report 21A be received and
considered.
And that the Rules of Procedure be suspended
to receive and consider the Ottawa Police Services Board Report 11 and Planning
and Environment Committee Report 37.
CARRIED
CITY
CLERK
1. STATUS UPDATE – COUNCIL INQUIRIES
AND MOTIONS FOR THE PERIOD ENDING 10 SEPTEMBER
2008
That Council receive this report for
information.
RECEIVED
COMMITTEE
REPORTS
AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 28
1. STREET
CLOSURE – ROAD ALLOWANCE, CONCESSION 4, BETWEEN LOTS 10 AND 11, TORBOLTON,
FORMER TOWNSHIP OF WEST CARLETON |
COMMITTEE
RECOMMENDATION AS AMENDED
That Council confirm the status of
the above-noted land as an unopened road allowance.
CARRIED
2. ROAD PATROL PROGRAM |
AGRICULTURE
AND RURAL AFFAIRS COMMITTEE AND TRANSPORTATION COMMITTEE RECOMMENDATIONS AS
AMENDED
That Council approve the Surface Operations Branch of
the Public Works & Services Department include as part of the Draft 2009
Operating and Capital Budget Estimates for consideration the following:
1.
That the Road Patrol Program be expanded
from its current state to be aligned with the Minimum Maintenance Standards
(Ontario Regulation 239/02) on Class 1, 2, 3, 4 and 5 roads per Option 1 of
this report and as recommended by the Auditor General and the Rural Summit;
2.
That the 2009 estimated operating cost of
$996,000 and 11 FTE’s and estimated one-time capital costs of $430,000 for this
program be provided as follows:
a)
Existing funding within the SOP Operating
Budget of $355,000 and 4 FTE’s from the current road patrol program;
b)
That remaining funding required to implement
the Road Patrol program be added to the 2009 Operating and Capital Budget
pressures estimated at an additional annual operating funds of $641,000 and 7
FTE’s and one-time capital funding of $430,000.
3. That
the Road Patrol Frequency for the various road categories be adjusted so that:
·
All
roads receive a minimum twice-a-year examination, and that;
·
The
road patrol staffing level remain at the current level, and that;
·
Staff
report, within 2 months, on the proposed examination frequency for the
different road categories under the revised policy.
The Committee
Recommendations were divided for voting purposes.
Recommendations 1
and 2 LOST on division of 6 YEAS to 18 NAYS as follows:
YEAS (6): Councillors G. Hunter, M. Bellemare, D.
Holmes, D. Deans, C. Doucet and A. Cullen.
NAYS (18): Councillors
S. Desroches, M. Wilkinson, S. Qadri, G. Brooks, P. Hume, B. Monette, J.
Harder, R. Bloess, C. Leadman, E. El-Chantiry, R. Chiarelli, R. Jellett,
J. Legendre, M. McRae, G. Bédard, P. Feltmate, D. Thompson and Mayor O’Brien.
Recommendation 3 CARRIED.
COMMUNITY AND
PROTECTIVE SERVICES COMMITTEE REPORT 30
1. EVALUATION OF LOCAL POLICIES IN SOCIAL
HOUSING |
Committee Recommendations as amended
That
Council:
1. Approve the recommended
disposition of the 56 Local Policies established in 2002 by Council attached as
Appendix A, including 12 recommendations, 20 with no changes and 24 deletions
no longer required, as amended in order that the recommendations
regarding the conversion of social housing to supportive housing not occur
until there is Provincial or Federal funding to provide the necessary support
services.
2. Request that the Province of Ontario amend
their policies and housing selection process for Special Provincial Priority
(SPP) applicants and provide the staff or resources required to ensure that a
safety plan that identifies the processes and supports needed to improve the
safety of the respective household is developed, and stipulates how these
processes and supports will be delivered.
3. Request that the Province develop a rent
supplement or housing allowance program to house SPP priority households in the
private rental market rather than relying solely on the availability of
subsidized social housing.
4. Request that the Provincial Government and
the Federal Government develop and fund programs to ensure the availability of
adequate mental health and related support and outreach services to meet the
needs of Ottawa’s residents and to reduce the current cycles of homelessness,
chronic shelter usage, overuse of emergency and acute care health services and
to enable stability of tenure in the community.
5. Advocate with the Provincial Ministries of
Health and Long Term Care, Community and Social Services and Municipal Affairs
and Housing to develop a comprehensive and systematic approach to funding
existing and new supportive services aimed at stabilizing and improving the
success rate of vulnerable low-income tenants.
This approach should be based on best practices and be in alignment with
Ottawa’s Community Action Plan for Preventing and Ending Homelessness.
6. In an effort to satisfy the requirements
of the Social Housing Reform Act (SHRA) with respect to the conduct of
internal reviews, it is requested that Council approve the City’s participation
in a one-year pilot project to implement a new internal review process to
provide applicants and current residents of social housing who wish to appeal
adverse decisions related to eligibility and access to RGI housing an impartial
third party forum for the resolution of these matters.
7. Delegate authority to the
Director of Housing to indemnify forgivable loans offered to social housing
providers by Canada Mortgage and Housing Corporation under the Residential
Rehabilitation Assistance Program for Disabilities in order to support the
creation of additional modified units for people with disabilities on the
condition that in the case of default by the housing provider on such loans,
the City’s indemnification cost would be recovered by retention of a portion of
the operating subsidy provided to that housing provider over the remaining
period of the loan.
8. Direct
staff to forward
this report to the Minister of Community and Social Services, Minister of
Municipal Affairs and Housing and the Minister of Health and Long-Term Care
with a request that the Province immediately provide $2.75 million in
on-going funding for the supportive services identified in this report,
and that staff report back to the Committee by the end of October with an action
plan to be implemented to obtain
the requested amount.
9. Refer the financial considerations of
the report ($2.75 million) to the 2009 Budget Process.
10. Direct staff to report on options for
investing or otherwise supporting the development of affordable homeownership
housing while respecting the principle of maximizing
the return on public investments over the long term.
11. Direct staff to come forward with an action report on
developing new supportive units through purchase or new construction.
12. Accept
the consultant’s definition of challenging tenancies as
the local definition in Ottawa until an agreed upon definition is arrived at
the Housing Stakeholders Advisory Group and that the definition and process for
a cap be finalized within the following six months.
CARRIED
2. 2009 GROWTH
VEHICLE REQUESTS |
Committee Recommendation
That Council receive this report for information.
RECEIVED
CORPORATE
SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 30
1. ERNST & YOUNG LLP 2007 MANAGEMENT LETTER AND
2008 AUDIT PLAN |
Committee
Recommendation
That Council receive the attached reports, from Ernst
& Young LLP, for information.
RECEIVED
2. PROPERTY ACQUISITION - LIMEBANK ROAD
WIDENING - NATIONAL CAPITAL COMMISSION - BALMORAL DRIVE TO LEITRIM ROAD |
Committee
Recommendation
That Council approve the acquisition in fee simple of
three (3) vacant parcels of land, consisting of a combined land area of
approximately 7.426ha (18.35 acres), owned by the National Capital Commission,
required for the widening of Limebank Road, described as Part of Lots 11 to 16,
inclusive, Concession 1, Rideau Front, Geographic Township of Gloucester, City
of Ottawa, and shown as Parcel 1 on the attached Annex “A”, Annex “B and Annex
“C”, respectively, together with temporary construction easements containing a combined
land area of approximately 1.763ha (4.36 acres), shown as Parcel 2 on Annex “A” and “B”, respectively,
all for the
consideration of $1,630,000 plus GST, subject to final adjustments on closing.
CARRIED
3. PROPERTY ACQUISITION – LONGFIELDS DRIVE
EXTENSION - NATIONAL CAPITAL COMMISSION – WOODROFFE AVENUE TO SOUTH MERIVALE
BUSINESS PARK |
Committee
Recommendation
That Council approve the acquisition in fee simple of
a vacant parcel of land, consisting of a land area of approximately 2.85ha
(7.04 acres), owned by the National Capital Commission, required for the
extension of Longfields Drive, described as Part of Lots 18 and 19, Concession
1, Rideau Front, Geographic Township of Nepean, City of Ottawa, and shown as
Parcel 1 on the attached Annex “A”, together with temporary construction
easements containing a combined land area of approximately 0.214ha (0.53 acre),
shown as additional Parcels on Annex “A”, all for the consideration of $602,205 plus GST,
subject to final adjustments on closing.
CARRIED
4. SALE OF LAND -
PART OF ROAD ALLOWANCE BETWEEN CONCESSIONS 11 AND 12 (PART 26, PLAN 5R-13995)
- REAR OF 51 TO 57 CRANTHAM CRESCENT AND 35 & 37 KYLE AVENUE |
Committee
RecommendationS
That Council:
1.
Declare
a parcel of land shown hatched on Annex “A” attached and identified as Parcels
1 to 6, containing a total area of approximately 1530.6m2 (0.378
acres), being part of the road allowance between Concessions 11 and 12,
geographic Township of Goulbourn, closed by Township of Goulbourn By-law 39-95,
described as Part 26, Plan 5R-13995, in the City of Ottawa, as surplus to the
City’s needs; and
2.
Approve
the sale of the land detailed in Recommendation 1, pursuant to Agreements of
Purchase and Sale that have been received, as follows:
a) Parcel 1 containing an approximate area of
178.8 m2 (1,924.6 square feet)
subject to final survey, to Cynthia Ann Sanoy, for the amount of
$5,774.00, plus GST;
b) Parcel 2 containing an approximate area of
184.0 m2 (1980.6 square feet) subject to final survey, to Alan D.
Thomas and Sandra I. Thomas, for the amount of $5,941.00, plus GST;
c) Parcel 5
containing an approximate area of 307.0 m2 (3,304.6 square feet)
subject to final survey to, Karl Blomquist and Tracey Blomquist, for the amount
of $9,914.00, plus GST; and
d) Parcel 6 containing an area of 193.5 m2
(2,082.8 square feet) subject to final survey, to Derek and Patricia Teevens,
for the amount of $ 3,124.00, plus GST, subject to an easement in favour of the
City of Ottawa for drainage purposes.
CARRIED
5. SALE OF LAND -
424 METCALFE STREET |
Committee
RecommendationS
That Council:
1.
Declare a parcel of vacant land situated at 424
Metcalfe Street, described as Parts 1 and 4 on reference plan 4R-19596, as
surplus to the City’s needs; and
2.
Waive City policy pertaining to the sale of property
at market value and approve the sale of the land, estimated to have a market
value of $5,350,000.00, to Centretown Citizens Ottawa Corporation, for the sum
of $1.00, subject to
any easements that may be required, and subject to suitable terms and
conditions being agreed upon by the City's Real Estate Services Division,
Housing Branch and the purchaser, including the option in favour of the City to
reacquire the property for One Dollar ($1.00) in the event of a sale.
Moved by Councillor D. Holmes
Seconded by Councillor J. Legendre
WHEREAS, the Agreement of Purchase and Sale has not
been finalized between the City and the developer, Centretown Citizens Ottawa
Corporation (“CCOC”), for the land at 424 Metcalfe Street;
AND WHEREAS it is advantageous for the developer and
the City to finalize this matter before the sale is concluded;
THEREFORE BE IT RESOLVED THAT:
This
item, being Corporate Services and Economic Development Committee Report 30,
Item 5, be deferred to the City Council meeting on November 26, 2008 to allow
time for the developer, CCOC, to finalize site and construction issues for the
project at 424 Metcalfe Street before taking over ownership of the land from
the City.
DEFERRAL
CARRIED
6. SALE OF LAND -
PART OF THE ROAD ALLOWANCE ADJACENT TO 4100 STRANDHERD DRIVE |
Committee
RecommendationS
That Council:
1.
Declare
a parcel of vacant land, shown hatched on the attached Annex “A”, containing an
area of 0.124 ha, described as part of the Road Allowance between Concessions 3
and 4 (Rideau Front), geographic Township of Nepean, now City of Ottawa, as
surplus to the City’s needs; and
2.
Approve
the sale of the land detailed in Recommendation 1, subject to any utility
easements that may be required, to Cedarview Square Inc. for $60,000.00 plus
GST, pursuant to an Agreement of Purchase and Sale that has been received.
CARRIED
7. FRONT-ENDING
AGREEMENT FOR SPRATT ROAD WATERMAIN |
Committee
Recommendations
That Council:
1.
Authorize the City to enter into a
Front-Ending Agreement with Riverside South Development Corporation for cost
reimbursement for the construction of the Spratt Road watermain from Limebank
Road to Future Street No. 8, based upon the principles set forth in Document 2
and the Council approved Front Ending Policy in Document 3, with the final form
and content of the Front Ending Agreement being to the satisfaction of the
Deputy City Manager, Planning, Transit, and the Environment Department and the
City Solicitor; and
2.
Authorize
the expenditure of $600,000 for the construction of the watermain along Spratt
Road subject to the execution of the Front-Ending Agreement.
CARRIED
8. 2009 GROWTH
VEHICLE REQUESTS |
Committee
Recommendation
That Council receive this report for information.
RECEIVED
9. 2009 MUNICIPAL FLEET REPLACEMENT PLAN |
Committee
Recommendations
That Council:
1. Receive, for information, the proposed 2009
Vehicle & Equipment Replacement Plan; and
2. Waive
the requirement of section 6. (1) of the City’s Purchasing By-law for
“appropriate accounts within Council approved estimates” to permit the
commencement of the procurement process for vehicles and equipment in advance
of the approval of the 2009 Budget scheduled for December 2008, with the
stipulation that the procurement document contain the necessary clause to
advise prospective bidders that any contract award will be subject to approval
by Council of the budgetary funding.
CARRIED
OTTAWA
POLICE SERVICES BOARD REPORT 11
1.
2009
OTTAWA POLICE SERVICE BUDGET DIRECTIONS AND TIMETABLE |
BOARD RECOMMENDATION
That Council receive
this report for information.
RECEIVED
PLANNING
AND ENVIRONMENT COMMITTEE REPORT 36
1. OFFICIAL
PLAN - 2911 PRINCE OF WALES DRIVE |
Committee
recommendation
(This application is subject to Bill 51)
That Council refuse an amendment to the
Official Plan, to allow noise-sensitive land-uses within the Ottawa Airport
Operating Influence Zone (AOIZ), for 2911 Prince of Wales Drive.
CARRIED
2. SIGN
BY-LAW MINOR VARIANCE - 10 CHESTERTON DRIVE |
COMMITTEE RECOMMENDATION
That Council approve a variance to
Sign By-law 2005-439, to permit on the subject property an internally
illuminated identification ground sign, that features a changeable message
centre display with an area of 1.9 square metres instead of 1.75 square metres.
CARRIED
3. SIGN
BY-LAW MINOR VARIANCE - 3191 RIVERSIDE DRIVE |
Committee recommendation as amended
That Council approve a variance to Sign By-law
2005-439, to permit an internally illuminated identification ground sign,
including an illuminated message centre with a display area of 1.0 square
metres, installed with an overall height of 3.1 metres and a total sign face
area of 4.25 square metres at 3191 Riverside Drive, as detailed in revised
Document 3 showing the revised elevation of the sign.
CARRIED
4. 2009 GROWTH VEHICLE
REQUESTS |
Committee recommendations as amended
That Council:
1. Receive
this report for information.
2. Refer
this report to the Planning and Environment Budget Challenge Group.
CARRIED
5. GREEN
PARTNERSHIP PROGRAM |
Committee
recommendations as amended
That Council approve the Surface Operations
Branch of the Public Works and Services Department include as part of the Draft
2009 Operating Budget Estimates for consideration the following:
1. The continuation of the Green Partnership Program as a
formal operating program, with annual operating funding in the total amount of
$325,000 to include 1 FTE, project grants, advertising, promotion and
program administration costs.
2. The amendments to the Green Partnership Program Terms and
Conditions for Recipients of Funding as outlined in the report.
3. The discontinuation of the appeal process for applications
that are declined.
4. The
remaining $75,000 of the recommended annual Green Partnership Program funding be
re-directed to the Community
Garden Program Action Plan for the development of new community gardens and the
enhancement or expansion of existing community gardens ($5,000 for
promotion/printing and $70,000 for allocation to community gardens), subject to
2009 Budget Council approval.
5. The Cultural Services and Community Funding Branch within
Community and Protective Services administer the community garden funding in
conjunction with the Community Gardening Network, and that all future
applications for funding for community gardens under the Green Partnership
Program be directed to the Cultural Services and Community Funding Branch for
consideration.
CARRIED
6. 2009 Water and Wastewater Rate Budget – Proposed Timetable |
Committee
recommendations as amended
That Council approve
the following:
1. Receive and table the 2009 Water and
Wastewater Rate Draft Budgets and the 2010-2011 forecasts at the meeting of the
Planning and Environment Committee to be held on October 14, 2008 with public
delegations and consideration by the Planning and Environment Committee at a
Special Meeting to be held on October 29, 2008 and then forward to City Council
on November 12, 2008 for consideration and approval;
2. That the 2009 draft budget and the 2010-2011 forecasts be
developed in accordance with the multi-year budget directions approved in 2008.
3. Delegate authority to set the 2010
timeframe for the Water and Wastewater Rate Budget to the Planning and
Environment Committee.
4. Direct staff in the development of
the 2009 Wastewater Capital Budget to increase the City’s financial commitment
from the approved $20 million to match the federal commitment and that $33
million from the $77.27 million announced by the Premier also be allocated in
the 2009 Wastewater Capital Budget for the prevention of sewer overflows to the
Ottawa River. The amount allocated in
this new fund will be $99 million from all three levels of government.
CARRIED
PLANNING
AND ENVIRONMENT COMMITTEE REPORT 37
1. Application to
Alter the Ottawa south community centre, 260 sunnyside avenue, a property
designated under part iv of the ontario
heritage act |
COMMITTEE RECOMMENDATIONS
That
Council:
1. Approve the application to alter the
Ottawa South Community Centre, the Old Firehall, 260 Sunnyside, a property
designated under Part IV of the Ontario Heritage Act, in accordance with
drawings by CSV Architects, received on August 11, 2008.
2. Delegate approval of any subsequent
design changes of a minor nature to the Director of the Planning Branch.
CARRIED
TRANSPORTATION COMMITTEE AND TRANSIT
COMMITTEE JOINT REPORT 8
1. The Uth Ink: Playwrights in the Community Program |
Committee Recommendations
That
Council approve that:
1. By-law No. 2003-52, the Signs on City Roads By-law, be
amended to permit a rigid sign associated with the Uth Ink project to be
located on utility poles in the Hintonburg and West Wellington communities
provided that:
(a) the signs are provided to the City at Uth Ink’s cost and
placed by the City;
(b) where deemed necessary by the Deputy City Manager of Public
Works and Services, the City’s costs for placing such signs shall be paid by
Uth Ink;
(c) the signs shall only be placed until July, 2011;
(d) permission is obtained from the owner or lessee of the
utility pole to which the sign will be attached;
(e) specific fastening instruction stipulated by the owner or
lessee of the utility pole are complied with; and
(f) the dimensions of the sign are no greater than 12.7 cm in
width and 30.48 cm in height and the lowest extremity of the sign is at least
2m measured from the ground.
2. For the purposes of this amendment, the Hintonburg community
is the area bounded by Scott Street on the north, on the east by the CPR rail
corridor, on the south by Highway 417 and on the west by Holland Avenue and the
West Wellington community is the area bounded by Holland Avenue on the east, on
the south by Highway 417, on the west by Island Park Drive and on the north by
Scott Street.
CARRIED
2. Encroachment
By-law Exemption - 125 Rideau Terrace, Ottawa |
Committee Recommendations
That Council approve the construction of a
retaining wall to be located within the Rideau Terrace road allowance with the
following conditions:
1. That
the applicant provide assurances that the excavation into the road allowance be
less than 300mm (depth), and no cuts will be made into the hard surfaces (e.g.
roadway, or sidewalk) therefore removing the requirement for a “road cut
permit”.
2. That the annual fee as part of the Permanent Encroachment
Agreement be waived.
3. That Section 3(2) of the By-law 2003-446, as amended, be
waived to permit the construction of a retaining wall within the road
allowance, with a length of no more than forty two and a half feet and height
not to exceed twenty four inches, subject to the following conditions:
a. That, before construction of the wall begins, proper plans
be submitted for approval by the Deputy City manager of Public Works and
Services or his delegate;
b. That the owner enter into the City’s standard form
encroachment agreement.
CARRIED
TRANSPORTATION COMMITTEE REPORT 21A
1. WAIVER TO PRIVATE APPROACH BY-LAW 2003-447 FOR 2370 CARLING AVENUE |
Committee Recommendation
That
Council approve the waiver of Provision 25(r) of Private Approach By-law
2003-447, to permit a private approach to a parking lot with a grade exceeding
2% within the right-of-way.
CARRIED
2. 2009 growth
VEHICLE REQUESTS |
Committee Recommendation
That
Council receive this report for information.
RECEIVED
3. SNOW CLEARING OF
BUS STOPS AND OPERATIONAL IMPROVEMENTS RECOMMENDATIONS based on the 2007/2008
WINTER review |
Committee Recommendations
That Council:
1. Receive the information regarding
Winter Bus Stop Maintenance Standards outlined in this report and recommend
that that any service standards modifications to Winter Bus Stop Service
Standards be incorporated and considered as part of the 2009 Review of Road and
Sidewalk Maintenance Quality Standards for consideration in the overall Maintenance
Quality Standards.
2. Direct Public Works & Services Department to include for
Council consideration in the 2009 Draft Operating and Capital Budget an
Operating Budget pressure of $640,000 and Capital requirement of $1,375,000 for
five plow units based on Surface Operations Branch recommendations outlined in
the report pertaining to winter operational improvements.
CARRIED
4. FLEET EMISSION
REDUCTION STRATEGY - MOTION |
Committee Recommendations as amended
That Council approve the following:
1. That staff be directed to update the Fleet Emission
Reduction Strategy (FERS) by Q1 2009 and report back to Committee and Council
on the new Green Fleet Policy within 6 months of the adoption of the Fleet
Emission Reduction Strategy; and,
2. That the new green vehicle policy include, but not be
limited to, the following;
·
Adjusting the City’s procurement policy to favour the purchase of green
vehicles as a standard practice, where such products are available within required
delivery dates and cost effective while providing the
flexibility to adopt promising new technologies and practices over time; and
·
Continuing
the current practice of providing a business case for the purchase of future
green vehicles; and
3. That until the new Fleet Emission Reduction Strategy is
adopted, staff continues to reduce fleet emissions by replacing older vehicles
with newer “green” ones to ensure the City meets new emissions criteria, and be
directed to introduce "life cycle costing" in the vehicle and equipment
procurement process, whereby staff will take into consideration the total life
cycle costs of ownership (i.e. - depreciation, maintenance, fuel, etc) of a
vehicle in determining which vehicle to purchase.
4. That
staff seek funding from the FCM Green Municipal Fund to offset the cost of
developing the Green Fleet Policy/Strategy.
CARRIED
Motion to Adopt Reports
MOTION NO. 43/3
Moved by Councillor R. Chiarelli
Seconded by Councillor M. Wilkinson
That the
Agriculture and Rural Affairs Committee Report 28, Community and Protective
Services Committee Report 30, Corporate Services and Economic Development
Committee Report 30, Ottawa Police Services Board Report 11, Planning and
Environment Committee Reports 36 and 37, Transit Committee and Transportation Committee
Joint Report 8 and Transportation Committee Report 21A be received and adopted as amended.
CARRIED
Motions of Which Notice has
Been Given Previously
Moved by Councillor S. Desroches
Seconded by Councillor J. Harder
WHEREAS Strandherd and Woodroffe roads are important arterial
roads in Barrhaven;
WHEREAS there have been noticeable delays in the completion
of the project;
WHEREAS road widening and construction is an important core
service of the city of Ottawa;
THEREFORE BE IT RESOLVED that the Deputy City Manager
of Public Works review the Strandherd and Woodroffe Road widening projects with
a goal of identifying lessons learned and any matters related to performance
and report back to the Ward Councillors before the end of 2008.
CARRIED
Directions to
Staff
That the Deputy City Manager,
Public Works and Services be directed to develop a protocol with respect to
reporting on these types of matters City-wide.
That the City Manager be
directed to review examples of other City projects (i.e. different types of
projects including roads, parks, recreation facilities, etc.) and where he is
able to determine that the completion schedule was delayed by a significant
amount, identify any lessons learned from those delays and report this
information back to Council.
Moved by Councillor C. Doucet
Seconded by Councillor C. Leadman
WHEREAS the costs of managing and operating a
municipality are based on a different basket of goods and services than those
used to calculate the Consumer Price Index, i.e. most households normally do not buy asphalt, cement, salt, diesel
fuel, etc. or maintain thousands of kilometres of roads, pipes and wires, and
WHEREAS understanding the cost structure of the inputs
required to operate a municipality is essential to better governance, and
WHEREAS there is no generally accepted municipal price
index available to municipal planners and legislators
BE IT RESOLVED that the Federation of Canadian
Municipalities be requested to develop an MPI for use by all municipalities
based on their Quality of Life Indicators research.
CARRIED with Mayor O’Brien dissenting.
Motions
(Requiring Suspension of the Rules of Procedure)
Moved by Councillor M. McRae
Seconded by Councillor C. Leadman
That the Rules
of Procedure be suspended to consider and approve the following motion:
WHEREAS, City Council on November 28, 2007 gave staff
direction to pursue the acquisition of 3071 Riverside Drive (Bayview School)
from the Ottawa-Carleton District School Board (“Board”) within the parameters
established by Committee and Council and further authorized the issuance of
debt to fund the acquisition;
AND WHEREAS City staff have met with staff from the
Ottawa-Carleton District School Board on several occasions as well as
communicating on a regular basis in an effort to move this matter forward and
to conclude the purchase of the property;
AND WHEREAS there are some environmental issues
pertaining to the property that the Board is attempting to resolve before the
sale of the property is concluded and City staff on two prior occasions, being
March 18, 2008 and May 28, 2008, have advised Committee and Council of the need
to extend the closing date of the sale to allow sufficient time to address satisfactorily
the environmental issues pertaining to the property;
AND WHEREAS the Board has requested a further
extension to the closing date from September 30, 2008 to December 1, 2008;
AND WHEREAS it has now been almost one year since
Council first gave direction to staff to acquire the Bayview School property
and it is important for the Board to provide a timely, clear and unequivocal
position on the environmental issues pertaining to the property such that the
City understands all factors related to the acquisition of the property;
THEREFORE BE IT RESOLVED THAT:
1. Council
approve an extension to the conditional date and the closing date for the
purchase of 3071 Riverside Drive (Bayview School) from the Ottawa-Carleton
District School Board from September 30, 2008 to October 31, 2008; and,
2. Staff
report back to Council before October 31, 2008 to further advise on the status
of this matter.
CARRIED with Councillor G. Hunter dissenting on
Suspension of the Rules of Procedure.
Moved by Councillor G. Bédard
Seconded by Councillor B. Monette
That the Rules of Procedure be suspended to
consider and approve the following motion:
WHEREAS
the Department of Canadian Heritage's "Building Communities Through Arts
and Heritage (BCAH) Program" requires all applicants to provide written
confirmation of support (financial or in-kind) from their municipal government
or equivalent authority;
AND
WHEREAS the Department of Canadian Heritage's deadline for applicants towards
their 2009 event to the "Building Communities Through
Arts and Heritage (BCAH) Program" is September 1st, 2008 (recently
extended to September 30th, 2008);
AND
WHEREAS the Department of Canadian Heritage's "Building Communities
Through Arts and Heritage (BCAH) Program" will not accept applicants'
funding histories as a sign of municipal endorsement but will only accept 2009
financial or in-kind contributions with specific dollar value, as confirmation;
AND
WHEREAS the City of Ottawa's 2009 Festivals, Fairs and Special Events funding
program results are only available in April 2009;
AND
WHEREAS City of Ottawa staff are not authorized to confirm funding amounts
outside of the current fiscal year’s approved budget or Council-approved
program application and evaluation framework;
AND
WHEREAS the City of Ottawa's 2009 budget is not approved by City Council until
December 2008;
AND
WHEREAS the Department
of Canadian Heritage's Building Communities Through Arts and Heritage (BCAH) Program’s current
practice requiring applicants to obtain a signed confirmation of municipal
financial contribution has placed a hardship on our city’s local organizations’
ability to meet eligibility criteria, including the potential loss of hundreds
of thousands of dollars to our local events sector;
1. BE IT
RESOLVED THAT the City of Ottawa Council approve the Canadian Tulip Festival's
application to Canadian Heritage's Building Communities Through Arts and
Heritage (BCAH) Program by committing to at least 25% of their 2008 funding
allocation towards the festivals 2009 event. It is understood that the 2009
funding to the Canadian Tulip Festival is conditional upon the organization
applying to the City's 2009 Festivals, Fairs and Special Events funding
program; that they continue to meet all funding requirements; that the final
2009 allocation decisions will follow the Council approved peer assessment
process, and is subject to available funding pending approval of the City's
2009 Budget.
2. AND
that the rest of the festivals that currently receive funding also receive a
commitment for 25% of their funding under the same conditions in order to
access Federal funds.
The Resolutions were divided for voting
purposes.
Resolution 1 CARRIED.
Resolution 2 LOST on a division of 11 YEAS to
13 NAYS as follows:
YEAS (11): Councillors M. Wilkinson, P. Hume, D.
Holmes, B. Monette, D. Deans, C. Leadman, C. Doucet, J. Legendre, M. McRae, G.
Bédard and P. Feltmate.
NAYS (13): Councillors S. Desroches, S. Qadri, G.
Hunter, M. Bellemare, G. Brooks, J. Harder, R. Bloess, E. El-Chantiry, A.
Cullen, R. Chiarelli, R. Jellett, D. Thompson and Mayor O’Brien.
Moved by Councillor M. McRae
Seconded by Councillor C. Leadman
That the Rules of Procedure be suspended to
consider and approve the following motion:
WHEREAS the generation of solid waste and the needless
waste of water and energy resources are recognized as global environmental
problems; and
WHEREAS municipal governments have an important role
to play in promoting waste reduction, reuse, recycling, composting and other
conservation measures; and
WHEREAS communities, businesses and organizations
across Canada have committed to working together to raise awareness of these
issues during Waste Reduction Week in Canada;
THEREFORE BE IT RESOLVED THAT the City of Ottawa hereby proclaim October 19 to 25, 2008 as Waste Reduction Week.
CARRIED
Notices of Motion (For Consideration at Subsequent
Meeting)
Moved by Councillor J. Harder
Seconded by Councillor M. McRae
WHEREAS a strategic plan clearly
defines the purpose of the organization and establishes realistic goals and
objectives consistent with the organization’s mission, in a defined time frame
and within the organization’s capacity for implementation; and
WHEREAS a strategic plan communicates those goals and
objectives to the organization’s constituents; and
WHEREAS a strategic plan ensures the most effective use is made of the
organization’s resources by focusing the resources on the key priorities; and
WHEREAS a strategic plan
provides a base from which progress can be measured and establishes a mechanism
for informed change when needed; and
WHEREAS a strategic plan
provides clearer focus of organization, producing
more efficiency and effectiveness; and
WHEREAS a
strategic plan allows for focus on the important things, so that
resources (time, talent, money) are properly allocated to those activities that
provide the most benefit; and
WHEREAS a strategic plan
provides an opportunity to analyze the internal culture and evaluate its impact
on the organization's performance; and
WHEREAS a strategic plan
provides an opportunity to set more realistic objectives that are demanding,
yet attainable; and
WHEREAS a strategic plan
allows for growth to be accelerated and improved, and for poor performing areas to be identified and eliminated;
and
WHEREAS a strategic plan
provides a road map to show where the organization is going and how to get
there; and
WHEREAS a strategic plan
allows for better internal coordination of activities and helps develop a frame
of reference for budgets and short-range operating plans;
THEREFORE BE IT RESOLVED THAT Ottawa City Council
develop a 5-year strategic plan (2010 to 2015), for implementation beginning in
January 2010.
Moved by Councillor J. Harder
Seconded by Councillor S. Qadri
WHEREAS
City Council’s legislative agenda for the last quarter of 2008 is extremely
busy with the Budget Challenge Working Groups, the 2009 Budget process and
consultations, the Transportation Master Plan process and consultations and the
tabling of the next phase of the Official Plan; and
WHEREAS the staff’s work on
the Mid-term Governance Review has been delayed due to workload issues; and
WHEREAS the Mid-term
Governance Review is also an important item that Council and the public will
require time to discuss and review;
THEREFORE
BE IT RESOLVED that the Mid-term Governance Review be delayed until the new
year, so that the White Papers are released to Council and the public by the
end of November 2008 for consideration
by Council in January 2009; and
BE IT FURTHER RESOLVED that
the terms of the current Standing Committee Chairs and Vice-Chairs be extended
until the completion of the Mid-term Governance Review process.
Moved by Councillor E. El-Chantiry
Seconded by Councillor M. McRae
WHEREAS this year marks the
125th birthday of noted Lebanese author Gibran Khalil Gibran the third-bestselling poet in
history including his most famous work The Prophet.
WHEREAS Ottawa’s Lebanese
Community has recommended that Ottawa join other great cities that have
recognized Khalil Gibran’s
contribution to society through naming streets or other landmarks in his
honour.
THEREFORE BE IT RESOLVED that
staff be directed to identify an appropriate street to be named similar to the
Preston Street concept for Gibran Khalil Gibran and that the recommendation
be forwarded to the Commerative Naming
Committee.
Moved by Councillor C. Leadman
Seconded by Councillor M. McRae
THEREFORE BE IT RESOLVED THAT City Staff report post
budget to each Councillor on capital projects in their ward (work plans, works
in progress, current projects and new projects).
Moved by Councillor C. Leadman
Seconded by Councillor M. McRae
WHEREAS the City of Ottawa is currently in a mid-term
governance review that seeks to improve transparency, accountability and
governance;
AND WHEREAS significant improvements are proposed to allow Committee and
Council to adopt a formal structure whereby department and branch work plans
are based off of their priorities;
AND WHEREAS work plans for Branches and Departments
will include significant work above and beyond priorities established such as
on-going tasks, strategic initiatives not assigned by Council, mandated
responsibilities and more;
AND WHEREAS updates on key capital studies and
Environmental Assessments should be provided to keep Council and the Public
appraised of progress on these important files;
THEREFORE BE
IT RESOLVED THAT the Mid-Term Governance Review include an option for the
establishment of a reporting structure with quarterly and yearly status updates
on Department and Branch work plans, capital studies and environmental
assessments.
By-laws Three
Readings
MOTION
NO. 43/9
Moved by
Councillor R. Chiarelli
Seconded by
Councillor M. Wilkinson
That the following by-laws be enacted and passed:
2008- 359
A
by-law of the City of Ottawa to amend By-law No. 2007-398 to prohibit the
obstruction or alteration of drains, private drains and the grade of land.
2008- 360
A
by-law of the City of Ottawa to amend By-law No. 2003-513 respecting regulating
sewer connections and sewage works.
2008- 361
A
by-law of the City of Ottawa to amend By-law No. 2003-520 respecting signs on
City roads.
2008- 362
A
by-law of the City of Ottawa to designate 215, 217, 219, 221, 223, 225, 227,
299 Monaco Place, as being exempt from Part Lot Control.
2008- 363
A
by-law of the City of Ottawa to designate 156, 158, 160, 162, 164 and 166
Forestbrook Street, as being exempt from Part Lot Control.
2008- 364
A
by-law of the City of Ottawa to designate 3670 Jockvale Road, as being exempt
from Part Lot Control.
2008- 365
A
by-law of the City of Ottawa to establish certain lands as common and public
highway and assume them for public use.
2008- 366
A
by-law of the City of Ottawa to establish certain lands as common and public
highway and assume them for public use (Huntmar Drive).
2008- 367
A
by-law of the City of Ottawa to establish certain lands as common and public
highway and assume them for public use (Mountainview Avenue and Winnington
Avenue).
2008- 368
A
by-law of the City of Ottawa to stop up and close part of Winding Way.
2008- 369
A
by-law of the City of Ottawa to stop up and close part of Robertson Road.
2008- 370
A by-law of the City of Ottawa to amend the Regional
Regulatory Code to permit the designated retail business areas and
establishments to be open on Family Day and other specified holidays.
2008- 371
A by-law of the City of
Ottawa to amend
By-law No. 2008-250 of the City of Ottawa to change the zoning for the property
known municipally as 1445 Merivale Road.
2008- 372
A by-law of the City of
Ottawa to amend
By-law No. 2008-250 of the City of Ottawa and to amend By-law
No. 333 of 1999 of the former City of Gloucester to change the zoning
for the properties known municipally as 4407 Farmers Way and parts of 5281
Eighth Line Road and 4411 Farmers Way, and to repeal By-law No. 2008-313.
2008- 373
A by-law of the City of
Ottawa to amend
By-law No. 2008-250 of the City of Ottawa to change the zoning for the
properties known municipally as 174 and 179 Murray Street.
2008- 374
A
by-law of the City of Ottawa to amend By-law No. 2004-60 to appoint Municipal
Law Enforcement Officers in accordance with private property parking
enforcement.
2008- 375
A
by-law of the City of Ottawa to amend By-law No. 2006-273 to appoint certain Municipal Law Enforcement Officers.
2008- 376
A by-law of
the City of Ottawa to amend By-law No. 2007-338 to appoint Municipal Law
Enforcement Officers in the Transit Services Branch of the Planning, Transit
and the Environment Department.
CARRIED
Confirmation
By-law
Moved by Councillor R. Chiarelli
Seconded by Councillor M. Wilkinson
THAT By-law 2008-377 to confirm the proceedings of Council be enacted
and passed.
CARRIED
Inquiries
The
following inquiries were received:
From
Councillor J. Legendre with respect to an investigation of the state of the
electronic equipment in Council Chambers.
Adjournment
Council
adjourned the meeting at 1:24 p.m.
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CITY CLERK |
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MAYOR |