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2. 2009 GROWTH
VEHICLE REQUESTS AUGMENTATION DES
DEMANDES DE VÉHICULES DE 2009 |
Committee Recommendation
That
Council receive this report for information.
Recommandation du Comité
Que le Conseil prenne connaissance du présent
rapport.
For the information
of council
DIRECTION TO STAFF:
For the
2009 reports, staff were directed to
include for clarity purposes more information with regard to the
contributions to the Fleet Reserve Fund, other related budget impacts and cost
breakdown.
Pour la gouverne du Conseil
DIRECTIVES AU PERSONNEL :
Pour les rapports de 2009, le
personnel a été chargé d’inclure pour des fins de clarté plus de renseignements
en ce qui a trait aux contributions au Fonds de réserve du parc automobile, aux
autres répercussions budgétaires connexes et à la répartition des coûts.
Documentation
1. Deputy City Manager’s report Public Works and Services dated 15 August 2008 (ACS2008-PWS-FLT-0005).
2. Extract of Draft Minutes, 8 September 2008.
Community and
Protective Services Committee
Comité des services communautaires et de protection
and Council / et au Conseil
15 August 2008 / le 15 août 2008
Submitted by/Soumis par : R.G. Hewitt, Deputy City Manager/Directeur
municipal adjoint,
Public Works and Services/Services
et Travaux publics
Contact Person/Personne ressource : Ken Wetzel, Acting Director
Fleet
Services/Services du parc automobile
(613)
580-2424 x 52602, ken.wetzel@ottawa.ca
SUBJECT:
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OBJET :
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That the Community and Protective Services Committee and Council receive this report for information.
Que le Comité des services communautaires et de
protection et le Conseil municipal prennent connaissance du présent rapport.
In accordance with Council motion 27/139, carried at its meeting of 24, 25 and 27 January and 1-4 and 7 February 2005 staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet. This motion requires staff to report on the type, cost and programming rationale of new vehicles, and action taken to achieve savings. The purpose of this Information Report is to provide information on growth vehicle requirements for 2009 that fall within the jurisdiction of this Committee. Replacement fleet requirements are contained in a separate Information Report (ACS2008-PWS-FLT-0003).
Fleet
Services was directed to coordinate the production of this Information Report
to the Community and Protective Services Committee outlining the fleet growth
requirements for 2009. The attached
document provides details including vehicle description, cost and programming
rationale for the By-law Services, Fire Services, Paramedic Services, Parks and
Recreation and Surface Operations Branches which report to this Committee and
have growth requirements in 2009.
Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers. Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications. The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner. Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications. The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications.
No consultation required.
The supporting document details capital costs of $3.248 million and operating costs of $0.708 million associated with 2009 growth vehicle requests. The Draft 2009 Operating and Capital Budgets to be tabled for approval with Council will include these expenditure items. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2009 budget process.
Document 1 - Community and Protective Services Committee - 2009 Vehicle Growth Requests
DISPOSITION
This report is to be presented to the Community and Protective Services Committee in advance of the 2009 Budget process. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2009 budget process.
2009 GROWTH VEHICLE REQUESTS
AUGMENTATION DES DEMANDES DE VÉHICULES DE 2009
ACS2008-PWS-FLT-0005 CITY WIDE / À L'ÉCHELLE DE LA VILLE
Kenneth Wetzel, Acting Director
of Fleet Services, explained that this report comes forward annually as a
result of a direction by Council in 2005.
In response to questions from the
Chair, Steve Kanellakos, Deputy City Manager of Community and Protective
Services, confirmed that everything on the list is required with respect to the
department. He noted that some items
are coming forward from Surface Operations, to which he could not speak. He advised that the aerial truck is required
as a result of a new station and the height of the buildings in the area. The items contained within the report are
funded from development charges with minimal impact to the capital fund.
Deputy Chief Gordon Mills, Fire
Services, said that the aerial ladder truck is required because of three-storey
and above buildings, which are being built at a much rapid pace. The acquisition of the land, planning and
construction of the Kanata West station will be undertaken at the same time and
will be funded through development charges.
He advised that through the station location study and the response
scenarios, there is no ability to service the area from any other station
without traveling and higher response times.
A ladder and pumper are required at that station when it opens. Development charges have been collected for
a number of years and what is not covered will be collected from new
development in the area over time.
Replying to a question from
Councillor Qadri, Mr. Mills explained that one ladder truck is located in
Stittsville with a second vehicle at Terron Road. A combination ladder/pump truck is also deployed from
Kinburn as a result of significant demand in the farming community with silos
and barns. A previous agreement with
Arnprior to service that area is no longer in place because of fire service
needs within that neighbouring municipality.
Councillor Leadman asked a series
of questions from staff, who provided the following responses.
Anthony DiMonte, Chief of the
Ottawa Paramedic Service, clarified that the extra pressure for equipment
resulting from additional staffing can be found in the operating budget.
Mr. Kanellakos explained that
when the budget comes forward it would include staffing and the related capital
program and supporting costs. The
trigger decision is approval of additional FTEs.
Aaron Burry, Director of Parks
and Recreation, advised that the Nepean Equestrian Park became the property of
the former municipality in the 1980s.
He advised that the previous donated truck was not licensed for the road
and well beyond its life cycle. The
operating pressure will be absorbed through operations and does not represent a
new tax pressure.
Mr. Wetzel added that the operating
impact includes fuel and maintenance costs, as well as renewal expenditures
through a contribution to the Fleet Renewal Reserve. He also confirmed a leased vehicle would be funded through the
operating budget versus a purchase, which is funded through capital dollars.
Chair Deans commented on the need
for more information to make the report more user-friendly and helpful during
budget consideration. Mr. Wetzel agreed
to a direction in this regard.
That
the Community and Protective Services Committee and Council receive this report
for information.
RECEIVED
DIRECTION
TO STAFF:
For the
2009 reports, staff will include for clarity purposes more information with
regard to the contributions to the Fleet Reserve Fund, other related budget
impacts and cost breakdown.