1. PUBLIC DELEGATIONS - OFFICE OF THE AUDITOR GENERAL -
2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS:
FOOD SAFETY PROGRAM; PARKS AND RECREATION INCLUDING:
A) BRANCH-WIDE AUDIT; B) FINANCIAL MANAGEMENT AND REVENUE PROCESSES;
C) CANTERBURY COMMUNITY CENTRE, AND; D) CORPORATE PESTICIDE USE POLICY; AND PRIDE WEEK COMMITTEE

Délégations publiques - Bureau du vérificateur général - RAPPORT ANNUEL 2007 ET RAPPORTs DE VÉRIFICATION DÉTAILLÉs 2007 : Programme de salubrité des aliments; Parcs et Loisirs, y compris : a) vérification de la direction complète; b) processus de gestion financière et de perception des recettes; c) Association communautaire de Canterbury, et; d) Politique concernant l’utilisation de pesticides; et Comité de la Fierté

Committee recommendation

That Council receive this report for information.

Recommandation dES ComitÉS

Que le Conseil reçoive le présent rapport à titre d’information.

Documentation

1. City Council report dated 12 June 2008 (ACS2008-CCS-CPS-0024).

2. Document 1 - Office of the Auditor General - 2007 Annual Report and 2007 Detailed Audit Reports (ACS2008-OAG-BVG-0005) was tabled at the June 11, 2008 meeting of Ottawa City Council and is held on file with the City Clerk.

3. Extract of Minute, 19 June 2008.

Report to / Rapport au :

Community and Protective Services Committee

Comité des services communautaires et de protection

12 June 2007 / le 12 juin 2007

Submitted by / Soumis par : City Council / Conseil municipal

Contact / Personne-ressource : Marc Desjardins, Committee Coordinator /

Coordonnateur du comité,

City Clerk’s Branch/Direction du greffe

580-2424, Ext. / poste : 28821, Marc.Desjardins@ottawa.ca

City Wide / À l'échelle de la Ville

Ref N°: ACS2008-CCS-CPS-0024

SUBJECT: PUBLIC DELEGATIONS - OFFICE OF THE AUDITOR GENERAL -
2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS: Food Safety Program; Parks and Recreation including: a.) Branch-wide Audit; b.) Financial Management and Revenue Processes; c.) Canterbury Community Centre, and; d.) Corporate Pesticide Use Policy; and Pride Week Committee

OBJET : DÉLÉGATIONS PUBLIQUES - Bureau du vérificateur général - RAPPORT ANNUEL 2007 ET RAPPORTs DE VÉRIFICATION DÉTAILLÉs 2007 : PROGRAMME DE SALUBRITÉ DES ALIMENTS; PARCS ET LOISIRS, Y COMPRIS : A) VÉRIFICATION DE LA DIRECTION COMPLÈTE; B) PROCESSUS DE GESTION FINANCIÈRE ET DE PERCEPTION DES RECETTES; C) ASSOCIATION COMMUNAUTAIRE DE CANTERBURY, ET; D) POLITIQUE CONCERNANT L’UTILISATION DE PESTICIDES; ET COMITÉ DE LA FIERTÉ

REPORT RECOMMENDATION

That the Community and Protective Services Committee receive public comments with respect to the Auditor General’s reports (2007 Annual Report and 2007 Detailed Audit Reports), as referred by Council at its meeting of June 11, 2008.

RECOMMANDATION DU RAPPORT

Que le Comité des services communautaires et de protection reçoivent les commentaires publics en ce qui concerne les rapports du vérificateur général (Rapport annuel 2007 et les rapports de vérifications détaillés 2007), tels que référés par le Conseil à sa réunion du 11 juin 2008.

BACKGROUND

At the 11 June 2008 meeting of Ottawa City Council, the Auditor General tabled his 2007 Annual Report and 2007 Detailed Audit Reports. In tabling this report, Council approved the following referral motion:

“That the following audits be referred to Community and Protective Services Committee for the purpose of hearing public delegations:

2. – Food Safety Program

4. - Parks and Recreation including: a.) Branch-wide Audit; b.) Financial Management and Revenue Processes; c.) Canterbury Community Centre, and; d.) Corporate Pesticide Use Policy

11. - Pride Week Committee (requested by Council)

That the following audits be referred to Corporate Services and Economic Development Committee for the purpose of hearing public delegations:

5. – Staffing (to be provided in camera)

6. – Labour Relations (to be provided in camera)

7. - Inventory and Asset Management Processes

8. - 311 Contact Centre

9. - Financial Information Reported to Council Regarding the Proposed North-South Light Rail Transit Line (requested by Council)

14. - 2006 and 2007 Compensation Budgets

15. - Municipal Price Index (requested by Council)

18. - Procurement of Fax Machines

That the following audits be referred to Planning and Environment Committee for the purpose of hearing public delegations:

1. - Development Review Process

3. - Environmental Commitments in the Ottawa 20/20 Growth Management Strategy

10. - Population Growth Projections

That the following audits be referred to Transportation Committee for the purpose of hearing public delegations:

13. - Follow-up to the 2006 Audit of Surface Operations (requested by Council)

19. - Costs related to the Proposed Contracting-out of Lube, Oil, and Filter Work

20. - Disposal of Pavement Line Marker Equipment

21. - Ministry of Labour Charges Regarding Contractor Vehicles in Surface Operations

22. - Misuse and Abuse - Vehicles and Equipment

That the following audit be referred to Joint Transportation and Transit Committee for the purpose of hearing public delegations:

23. - Bus Refurbishing and Warranty Programs”

In accordance with the reporting protocol approved by Council for the Office of the Auditor General, the authority to “discuss and approve” the Auditor General’s reports rests with City Council. Therefore, the sole purpose of the referral to the Standing Committees is to provide an opportunity for public delegations to comment on the reports.

CONSULTATION

This item will be advertised in the local dailies as part of the Public Meeting Advertisement on Friday preceding the Community and Protective Services Committee Meeting.

FINANCIAL IMPLICATIONS

There are no financial implications since this is to receive public comments.

SUPPORTING DOCUMENTATION

Document 1 - ACS2008-OAG-BVG-0005 - OFFICE OF THE AUDITOR GENERAL - 2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS (Tabled at the June 11, 2008 meeting of Ottawa City Council and to be held on file with the City Clerk.)

DISPOSITION

Staff to take appropriate action as directed by the Committee.

PUBLIC DELEGATIONS - OFFICE OF THE AUDITOR GENERAL -
2007 ANNUAL REPORT AND 2007 DETAILED AUDIT REPORTS:
FOOD SAFETY PROGRAM; PARKS AND RECREATION INCLUDING:
A) BRANCH-WIDE AUDIT; B) FINANCIAL MANAGEMENT AND REVENUE PROCESSES; C) CANTERBURY COMMUNITY CENTRE, AND; D) CORPORATE PESTICIDE USE POLICY; AND PRIDE WEEK COMMITTEE

ACS2008-CCS-CPS-0024 CITY WIDE / À L'ÉCHELLE DE LA VILLE

Chair Deans reminded the Committee members and those present that for this item, public delegations would be heard only and any debates regarding the report would take place at a later Council date.

Alan Chaffe and Marion Steele, Capital Pride Festival – Mr. Chaffe, Festival Treasurer, thanked the City for conducting the audit and stated that their organization had lacked the necessary checks and balances but that 22 recommendations made by the Auditor General had increased their awareness of transparency and financial management. The Festival had faced some major problems and serious financial difficulties. Over the past 1.5 years the Festival has made major improvements and this was the first year they had a cash flow to work with. He stated that sponsorships had increased, the debt load reduced and debts had been repaid to the city. He commented that the Capital Pride Festival was on track of making a surplus and this will ensure sustainability in the future and help to reduce the debt load. He said that they were striving to become self-sustaining.

Councillor Holmes commended the organization for the work done over last few years, especially the task of getting out of debt and organizing the financial health of the festival.

Chair Deans asked the representatives if the timing of this audit was appropriate for them or whether they thought having it tabled so long after the work had been done was a disconnect. Mr. Chaffe stated they had been aware of many of the recommendations made in the audit, however, it had helped to shed light on their weaknesses.

RECEIVED