3.             Provincial Transportation grant

 

SUBVENTIONS PROVINCIALES POUR LES TRANSPORTS

 

 

Committee recommendations

 

That Council:

 

1.                  Authorize the Mayor to sign a letter acknowledging receipt of provincial notification of the Municipal Road and Bridge Infrastructure Investment grant of $14,644,949; and

 

2.         Approve a by-law, provided as Document 2, related to the City’s requirements regarding this grant.

 

recommandations du comité

 

Que le Conseil:

 

1.                  autorise le maire à signer une lettre visant à accuser réception de l’avis provincial relatif à la subvention de 14 644 949 $ destinée à l’amélioration des routes municipales et des infrastructures de pont; et

 

2.         approuve un règlement municipal, présenté ci-joint comme document 2, sur les exigences de la Ville relatives à cette subvention.

 

 

 

 

Documentation

 

1.      City Treasurer, Financial Services report dated 9 April 2008 (ACS2008-CMR-FIN-0017).

 

Report to/Rapport au :

 

Transportation Committee

Comité des transports

 

and Council / et au Conseil

 

April 9 2008 / le 9 Avril 2008

 

Submitted by/Soumis par : Marian Simulik,

City Treasurer, Trésorier municipal     

 

Contact Person/Personne ressource : Marian Simulik, City Treasurer/Trésorier municipal

Financial Services/Services financiers

(613) 580-2424 x14159, Marian.Simulik@ottawa.ca

 

City Wide/à l'échelle de la Ville

Ref N°: ACS2008-CMR-FIN-0017

 

 

SUBJECT:

Provincial Transportation grant

 

 

OBJET :
SUBVENTIONS PROVINCIALES POUR LES TRANSPORTS

 

 

REPORT RECOMMENDATIONS

 

That the Transportation Committee recommend Council:

 

1.         Authorize the Mayor to sign a letter acknowledging receipt of provincial notification of the Municipal Road and Bridge Infrastructure Investment grant of $14,644,949; and

 

2.                  Approve a by-law, provided as Document 2, related to the City’s requirements regarding this grant.

 

 

RECOMMANDATIONS DU RAPPORT

 

Que le Comité des transports recommande au Conseil:

 

1.         d’autoriser le maire à signer une lettre visant à accuser réception de l’avis provincial relatif à la subvention de 14 644 949 $ destinée à l’amélioration des routes municipales et des infrastructures de pont; et

 

2.                  d’approuver un règlement municipal, présenté ci-joint comme document 2, sur les exigences de la Ville relatives à cette subvention.

 

 

BACKGROUND

 

During 2008 budget deliberations, Council was advised that the City would receive provincial funding for the rehabilitation of roads and structures.  In its correspondence of March 31, 2008 (provided as Document 1), the Province confirmed that the City would receive $14,644,949.  In order to initiate the processing of payment to the City, a copy of the letter must be signed by the Mayor as acknowledgement of the receipt of the letter and returned to the Ministry of Transportation. An authorizing by-law, attached as Document 2, is also required prior to receiving payment. 

 

 

DISCUSSION

 

According to the provincial letter, the Province must receive the required documentation no later than April 30 in order to have funds transferred to the City prior to June 30.  The details of the reporting and accountability requirements would also be provided when the funds are transferred.  At a minimum, these requirements will include a description of eligible expenditures and a final report on how the funds were used.  The Province may also conduct an audit to ensure funds were used for their intended purpose and may recover funds that were not used for such purposes. 

 

 

CONSULTATION

 

The purpose of this report is administrative in nature and no public consultation has been undertaken.

 

 

FINANCIAL IMPLICATIONS

 

Details regarding the application of the Municipal Road and Bridge Infrastructure Investment grant of $14,644,949 will be provided in a future report. 

 

 

SUPPORTING DOCUMENTATION

 

Document 1 – Letter from the Ministry of Transportation dated March 31, 2008

 

Document 2 – Authorizing By-law for Municipal Road and Bridge Infrastructure Investment Grant

 

 

DISPOSITION

 

The Council report, signed copy of the letter and authorizing by-law will be forwarded to the Ministry of Transportation upon approval of this report.



Document 2

BY-LAW NO. 2008-

 

                        A by-law of the City of Ottawa to confirm the City of Ottawa’s commitments with respect to receipt of a grant from the Province of Ontario for municipal road and bridge capital investment needs.

 

                        The Council of the City of Ottawa enacts as follows:

 

1.                     In consideration for the receipt of the sum of $14,644,949.00 from the Province of Ontario for one-time funding to maintain and improve the City’s transportation network, economic success and quality of life through capital investment in municipal roads and bridges, the Council of the City of Ottawa acknowledges and agrees with the following conditions:

(a)                the funds shall be used only for municipal road and bridge capital investment needs (the “project”);

(b)               the final summary report detailing expenditures, use of provincial funding and outcomes achieved shall be submitted to the Ministry of Transportation and the Ministry may request an independent audit of the project; and

(c)                any funds intended for the project that are not used in accordance with rehabilitation of municipal road and bridge capital investment needs or the terms outlined in clauses (a) and (b) will be returned to the Ministry of Transportation.

 

                        ENACTED AND PASSED this 23rd day of April, 2008.

 

 

 

 

                                    CITY CLERK                         MAYOR