2005 Audit Recommendations  -  Status Tracking
	Audit:  Procurement Process	(EMC Lead:  / Staff Lead:  M. Simulik)
	Audit Recommendation	Management Response			Comments	Budget Implications 2007 or Beyond	Related Council Motions	Status Update
	Recommendation		Management Response		Comments	2007 or Beyond	Council	Status Update
		Audit Management Response	Action Required Based on DCM Implementation Plan	Management Timelines    (Q1- Q4)	(Risks, issues regarding implementation, etc)	($$ if known)
25	Supply Management should work to integrate the Contract Approval Request within the Procurement Module of the Financial System.	Management disagrees with this recommendation. The Contract Approval Request is an MS Word based template used to approve all contracts under delegated authority. The CAR, as it is known, flows well through the outlook e-mail function, and the timeline associated with contract approval, even at the highest levels of City management, is an impressively short one. Imbedding the CAR “Word” document in SAP would not be cost-effective.	Purchasing and A/P are working towards using functionality which may currently exist in SAP to implement the AG’s recommendation.		The Contract Approval Request is an MS Word based template used to approve all contracts under delegated authority.  The CAR, as it is known, flows well through the outlook e-mail function, and the timeline associated with contract approval, even at the highest levels of City management, is an impressively short one. Although we would continue to process the CAR for approval as a word.doc through Outlook, there is an advantage to saving the final approved CAR, as evidence of appropriate authority, in SAP.	None	No	Jan 2008: This recommendation will be discussed at the next meeting of CAWG. Sept. 2007: Financial services has made the CAR an official business record (OBR) within the City's record management system. This leverages the City's implementation of electronic enterprise records management without adding to the limited SAP physical resources.  Management feels that this addresses the recommendation's intent to save the CAR as evidence of the appropriate authority and recommends this item be considered complete. May 31, 2007:  IT SAP Support Centre has conducted a business case analysis and determined that this is possible to accomplish within stated parameters.   Project 542784 placed on Finance priority enhancement list July 2006.  Follow up on status of project being conducted.
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