2005 Audit Recommendations  -  Status Tracking
								Document 2
	Audit:  Procurement Process	(EMC Lead:   / Staff Lead:  M. Simulik)
	Audit Recommendation	Management Response			Comments	Budget Implications 2007 or Beyond	Related Council Motions	Status Update
	Recommendation		Management Response		Comments	2007 or Beyond	Council	Status Update
		Audit Management Response	Action Required Based on DCM Implementation Plan	Management Timelines    (Q1- Q4)	(Risks, issues regarding implementation, etc)	($$ if known)
18	Supply Management should facilitate reporting by including specific fields in the Procurement Module to identify specific transaction types such as:  Call-up against Standing Offers, Request for Quotation, Request for Tender, Request for Proposal, and Request for Standing Offer, Payments without Reference, etc.	Management agrees with this recommendation. This upgrade to the Procurement Module in SAP would be a valuable addition to the data reporting capability, and Supply Management will initiate a working committee to include the IT Enterprise Application Management Division and the SAP Support Center to investigate the possibility of implementing the suggested upgrades. This application will, however, undergo the same analysis and business case evaluation as all other Information Technology requests and be prioritized against all other requests.	Discussion to be initiated with the SAP – IT team to investigate the feasibility of a modification to the Purchasing module. A/P also to consider such a field in other payment tools for consistent application.	Q4 2006	This upgrade to the Procurement Module in SAP would be a valuable addition to the data reporting capability, and Supply Management will initiate a working committee to include the IT Enterprise Application Management Division and the SAP Support Center to investigate the possibility of implementing the suggested upgrades. This application will, however, undergo the same analysis and business case evaluation as all other Information Technology requests and be prioritized against all other requests.	None currently	No	Jan 2008: This project has proceeded through the ITS intake process and is scheduled to start in Q1 2008.   Sept. 2007: Ongoing - Formal project being initiated with ITS, however, SAP resources scarce as a result of the SAP upgrade scheduled for Nov. 2007. May 31, 2007: Review underway IT SAP Support Centre has conducted a business case analysis and determined that this is a minimum 10 day effort and possibly more.  Project 547945 placed on Finance priority enhancement list July 2006.  Follow up on status of project being conducted.