4. LICENSING BY-LAW –
SECOND-HAND GOODS SHOPS AND SALVAGE YARDS – AMENDMENTS – INFORMATION AND
PRIVACY COMMISSIONER ORDER MO-2225
RÈGLEMENT SUR LES PERMIS – MAGASINS DE
MARCHANDISES D’OCCASION ET PARCS DE RÉCUPÉRATION – MODIFICATIONS –
ARRÊTÉ MO‑2225 DE LA COMMISSAIRE À L’INFORMATION ET À LA PROTECTION DE
LA VIE PRIVÉE
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That Council approve amendments to Schedule 14 relating to Second-hand
Good Shops and Schedule 15 relating to Salvage Yards of Licensing By-law
2002-189, as amended, to repeal certain provisions related to the collection
and recording of personal information from customers.
Que le Conseil approuve les modifications à l’annexe 14 se
rapportant aux magasins de marchandises d’occasion et à l’annexe 15 se
rapportant aux parcs de récupération du règlement 2002‑189 sur les
permis, avec ses modifications, visant à révoquer certaines dispositions
relatives à la collecte et à l’enregistrement de renseignements personnels sur
la clientèle.
DOCUMENTATION
1.
Deputy City Manager, Community and Protective Services
report dated 3 January 2008
(ACS2008-CPS-BYL-0005).
Report to/Rapport au :
Community and
Protective Services Committee
3 January 2008 / le 3
janvier 2008
Submitted by/Soumis
par : Steve Kanellakos
Deputy City
Manager/Directeur municipal adjoint,
Community and Protective
Services/ Services communautaires et de protection
Contact Person/Personne
ressource ; Susan Jones, Director
By-law and Regulatory
Services/Service des reglements municipaux
(613) 580-2424
x25536, susan.jones@ottawa.ca
That the Community and
Protective Services Committee recommend that Council approve amendments to
Schedule 14 relating to Second-hand Good Shops and Schedule 15 relating to
Salvage Yards of Licensing By-law 2002-189, as amended, to repeal certain
provisions related to the collection and recording of personal information from
customers.
Que le Comité des services
communautaires et de protection recommande que le Conseil approuve les
modifications à l’annexe 14 se rapportant aux magasins de marchandises
d’occasion et à l’annexe 15 se rapportant aux parcs de récupération du
règlement 2002‑189 sur les permis, avec ses modifications, visant à
révoquer certaines dispositions relatives à la collecte et à l’enregistrement
de renseignements personnels sur la clientèle.
This report is in response to the September 11,
2007, Order MO-2225 of the Information and Privacy Commissioner of Ontario
(IPC) ruling that some provisions of Schedule 14 relating to Second-hand Goods
Shops and Schedule 15 relating to Salvage Yards of the City’s Licensing By-law
2002-189 that require the collection, recording and production of personal information
of customers by the shops contravene the Municipal Freedom of Information and
Protection of Privacy Act. The report
recommends the deletion of the offending provisions in accordance with the IPC
Order. There are no financial
implications related to the approval of this recommendation. A Notice of Public
Meeting appeared in The Ottawa Citizen, The Ottawa Sun and Le Droit on December
21 and 28, 2007, outlining the proposed recommendation, and inviting written
comments. No objections were received.
Le présent rapport fait suite à l’arrêté MO‑2225 du
11 septembre 2007 de la Commissaire à l’information et à la
protection de la vie privée de l’Ontario (CIPVP) jugeant que certaines
dispositions contenues dans l’annexe 14 relatives aux magasins de
marchandises d’occasion et dans l’annexe 15 relatives aux parcs de
récupération du Règlement municipal sur les permis de 2002 qui exigent la
collecte, l’enregistrement et la production de renseignements personnels de la
clientèle par les magasins contreviennent à la Loi sur l’accès à l’information municipale et la protection de la vie
privée. Le rapport recommande la suppression des dispositions offensantes
conformément à l’arrêté de la CIPVP. L’approbation de cette recommandation
n’entraîne pas de répercussions financières. Un avis d’assemblée publique a été
publié dans l’Ottawa Citizen, l’Ottawa Sun et Le Droit les 21 et 28 décembre 2007, résumant la
recommandation proposée et invitant les membres du public à soumettre leurs
commentaires par écrit. Aucune opposition n’a été reçue.
On September 11, 2007, the IPC issued Order
MO-2225. This Order directs the City of
Ottawa and the Ottawa Police to cease requiring that second-hand goods shops
collect certain pieces of personal information from individuals selling used
goods to the shops. In addition, the
IPC’s Order requires that those pieces of personal information that had been
previously collected by the shops under the City’s by-law be destroyed. This marks the first time the IPC of Ontario
has issued a cease collection and destruction Order under the Municipal Freedom
of Information and Protection Act, or its provincial counterpart.
The IPC found that the collection of personal
information required by the by-law could not be justified under Section 28(2)
of the Act, the section that establishes the conditions under which a
municipality may collect, or require the collection of, personal
information. The IPC also found that
the requirement in the by-law that the shops transmit the personal information
of sellers to the Police in an electronic format could not be justified under
the Act since the transmission did not directly relate to a law enforcement
requirement. In reaching its decision
in Order MO-2225, the IPC considered the clear direction provided by the Court
of Appeal for Ontario in the case Cash Converters Canada Inc. v Oshawa (City),
(2007) O.J. No. 2613 (Cash Converters).
In that recent case, the Court of Appeal declared that a City of Oshawa
by-law regulating second-hand goods shops and requiring the collection of
personal information was of no effect, because the collection of personal
information under the by-law could not be justified under Section 28(2) of the
Act and therefore was in contravention of the Act.
The complete Order MO-2225 is available on file
with the City Clerk.
Community and Protective Services and the Ottawa Police Service are undertaking the necessary actions to comply with the Order’s various dispositions.
The portion of Order MO-2225 regarding the
direction to cease the collection of personal information that is relevant to
this recommendation states:
1.
I
order the City (of Ottawa) to take the necessary legal and administrative steps
to ensure that the second-hand goods shops licensed under the (Licensing By-law
2002-189) By-law cease collecting personal information under sections 11, 12
and 13 of Schedule 14 of the By-law. At
a minimum, this includes the City repealing or amending the By-law, and the
City notifying the shops that they must cease collecting the personal
information.
A Notice of Public Meeting appeared in The Ottawa Citizen, The Ottawa Sun and Le Droit on December 21 and 28, 2007, outlining the proposed recommendation, inviting written comments and giving notice of the time, date and location at which the Community and Protective Services Committee will consider the recommendation. The notice also invites the public to present comments, objections or support at the Committee meeting in person should they wish to do so.
There are no financial implications related to
the approval of the recommendation.
CITY STRATEGIC DIRECTIONS
This report
has no direct impact on the City Strategic Directions.
Document
1 – Order MO-2225, Information and Privacy Commissioner/Ontario (On file
with the City Clerk’s Office).
Legal Services in consultation with By-law and
Regulatory Services to process the amending By-law to Council for enactment.