Report Template

5. transportation Committee - 2008 GROWTH VEHICLE REQUESTS

COMITÉ DES TRANSPORTS - Augmentation des Demandes de véhicules de 2008

Committee RECOMMENDATION

That Council receive this report for information.

RECOMMANDATION DU Comité

Que le Conseil municipal prenne connaissance du présent rapport.

COMMITTEE REVIEW DATE/ DATE D’EXAMEN PAR LE COMITÉ

7 November 2007 / 7 novembre 2007

Present / Présences :

Chair / Président : M. McRae

Vice Chair / Vice-présidente : C. Leadman

Members / Membres : G. Bédard

R. Bloess

A. Cullen

C. Doucet

J. Legendre

D. Thompson

M. Wilkinson

Documentation

Deputy City Manager, Public Works and Services report dated 29 October 2007 (ACS2007-PWS-FLT-0015).

Report to/Rapport au :

Transportation Committee

Comité des transports

and Council / et au Conseil

29 October 2007 / le 29 octobre 2007

Submitted by/Soumis par :

R.G. Hewitt, Deputy City Manager/Directeur municipal adjoint,

Public Works and Services/Services et Travaux publics

Contact Person/Personne ressource : Ron Gillespie, Director/Directeur

Fleet Services/Service du parc automobile

613-842-3636 x 2201, ron.gillespie@ottawa.ca

City Wide

Ref N°: ACS2007-PWS-FLT-0015

SUBJECT:	2008 GROWTH VEHICLE REQUESTS

OBJET :	Augmentation des Demandes de véhicules de 2008

REPORT RECOMMENDATION

That the Transportation Committee and Council receive this report for information.

RECOMMANDATION DU RAPPORT

Que le Comité des transports et le Conseil municipal prennent connaissance du présent rapport.

BACKGROUND

In accordance with Motion 27/139 moved by Councillor El-Chantiry and seconded by Councillor McRae, staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet. This motion requires staff to report on the type, cost, and programming rationale of new vehicles, and action taken to achieve savings. The purpose of this Information Report is to provide information on growth vehicle requirements for 2008 that fall within the jurisdiction of this committee. Replacement Fleet requirements are contained in a separate Information Report (ACS2007-PWS-FLT-0008).

DISCUSSION

Fleet Services was directed to coordinate the production of this Information Report to Transportation Committee outlining the Fleet growth requirements for the 2008. The attached document provides details including vehicle description, cost and programming rationale for the Traffic and Parking Operations, and Surface Operations Branches reporting to Transportation Committee for growth requirements in 2008.

Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers. Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications. The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner. Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications. The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications.

CONSULTATION

No consultation required.

FINANCIAL IMPLICATIONS

The supporting document details capital costs of $1.218 million and operating costs of $0.298 million associated with 2008 growth vehicle requests. The Draft 2008 Operating and Capital Budgets to be tabled for approval with Council will include these expenditure items. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2008 budget process.

SUPPORTING DOCUMENTATION

Document 1 – Transportation Committee – 2008 Vehicle Growth Requests

Vehicle Description	Qty	Project Number	Estimated Capital Cost	Operating Impact	Programming Rationale
Pick-up Truck	2		$55,000	$12,574	One vehicle corresponds to the requirement for 1.0 growth-related FTEs in Street Lighting (Street Lighting Coordinator). The second vehicle corresponds to the requirement for 1.0 growth-related FTEs in Traffic Investigations (Traffic Assessment Specialis
3/4 Ton Chevrolet Express Utlity Van with Fit Up	1		$50,000	$12,961	This vehicle corresponds to the requirement for 1.0 growth-related FTEs that are required for Signal Maintenance (Electronic Technician).
3/4 Ton Chevrolet Express Utlity Van	1		$25,000	$9,639	This vehicle corresponds to the requirement for 1.0 growth-related FTE in Signal Maintenance (Underground Locator)
Variable Message Sign (VMS) Trailers	6		$180,000	$35,780	The purcase of variable message signs will assist in the management of traffic on the approach to major construction projects. Future operating costs will be filly recovered against capital projects as the equipment is rented out for various projects.
Combination Spreader Unit	1		$300,000	$67,319	City wide growth in roadway inventory of 155 ln kms is expected for 2008. In order to service the increase in roadway inventory, an extra combination spreader unit is required to complete winter plowing and de-icing operations to meet maintenance quality
Combination Spreader Unit	1		$300,000	$67,319	City wide growth in roadway inventory of 155 ln kms is expected for 2008. In order to service the increase in roadway inventory, an extra combination spreader unit is required to complete winter plowing and de-icing operations to meet maintenance quality
4X4 Spreader/Plow Unit	1		$80,000	$21,833	City wide growth in roadway inventory of 155 ln kms is expected for 2008. In order to service the increase in roadway inventory, an extra 4X4 Spreader/Plow Unit is required to complete winter plowing and de-icing operations along culs-de-sac, reduced rig
4X4 Spreader/Plow Unit	1		$80,000	$21,833	City wide growth in roadway inventory of 155 ln kms is expected for 2008. In order to service the increase in roadway inventory, an extra 4X4 Spreader/Plow Unit is required to complete winter plowing and de-icing operations along culs-de-sac, reduced rig
Crew Cab Dump Truck	1		$65,000	$19,724	Growth in roadway and sidewalk inventory requires an increase in resources. An additional crew cab dump truck is required to service the increase in work.
Asphalt Material Unit	1		$28,000	$7,294	Additional growth to our roadway inventory, increases the demand for asphalt surface repairs. Current equipment is fully occupied in dealing with pothole repairs of existing inventory. An additional unit is required to keep up with the increase in work.
Pickup Truck	1		$27,500	$12,574	Additional growth to our roadway and sidewalk inventory requires an increase in contract and in-house resources which need to be supervised in order to ensure that resources are efficiently and effectively used. An additional light vehicle is required.
Roadside Mowing Attachments	1		$27,900	$8,688	City wide growth in roadway inventory of 155 ln kms is expected for 2008. In order to service the increase in roadway inventory, additional mowing attachments are required to meet our maintenance quality standards for roadside grass cutting operations.
			$1,218,400	$297,538