3. Planning and Environment Committee - 2008 GROWTH VEHICLE REQUESTS COMITÉ DE L’URBANISME ET DE L’ENVIRONNEMENt - AUGMENTATION DES DEMANDES DE VÉHICULES DE 2008 |
Committee recommendation
That Council
receive this report for information.
Que
le Conseil prenne connaissance du présent rapport.
COMMITTEE REVIEW DATE/ DATE D’EXAMEN PAR LE
COMITÉ
23 October 2007 / 23 octobre 2007
Present / Présences :
Chair /
Président : P. Hume
Vice Chair / Vice-présidente: P. Feltmate
Members/ Membres : M. Bellemare
S. Desroches
C. Doucet
D. Holmes
G.
Hunter
B. Monette
S. Qadri
Documentation
1.
Deputy
City Manager's report Planning, Transit
and the Environment dated 26 September 2007 (ACS2007-PWS-FLT-0012).
Report
to/Rapport au :
Planning and Environment Committee
Comité de l'urbanisme et de
l'environnement
and Council / et au Conseil
26 September 2007 / le 26 septembre 2007
R.G. Hewitt, Deputy City Manager/Directeur
municipal adjoint,
Public Works and Services/Services et Travaux publics
Contact
Person/Personne ressource : Ron Gillespie, Director/Directeur
Fleet Services/Services du parc automobile
613-842-3636 x 2201, ron.gillespie@ottawa.ca
SUBJECT: |
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OBJET : |
REPORT RECOMMENDATION
That the Planning and Environment Committee and Council receive this report for information.
RECOMMANDATION DU
RAPPORT
Que le Comité de l'urbanisme et de
l'environnement et le Conseil municipal prennent connaissance du présent
rapport.
BACKGROUND
In accordance with Councillor El-Chantiry’s motion 27/139, staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet. This motion requires staff to report on the type, cost, and programming rationale of new vehicles, and action taken to achieve savings. The purpose of this Information Report is to provide information on growth vehicle requirements for 2008 that fall within the jurisdiction of this Committee. Replacement Fleet requirements are contained in a separate Information Report (ACS2007-PWS-FLT-0008).
DISCUSSION
Fleet
Services was directed to coordinate the production of this Information Report
to the Planning and Environment Committee outlining the Fleet growth
requirements for the 2008. The attached
document provides details including vehicle description, cost and programming
rationale for those branches with growth requirements in 2008. The following branches reporting to Planning
and Environment Committee have identified a requirement for additional vehicles:
Utility Services, Surface Operations and Building Services.
Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers. Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications. The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner. Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications. The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications.
CONSULTATION
No consultation required.
FINANCIAL IMPLICATIONS
No financial implications.
SUPPORTING DOCUMENTATION
Document 1 - Planning and Environment Committee - 2008 Vehicle Growth Requests