3.         Planning and Environment Committee - 2008 GROWTH VEHICLE REQUESTS

 

COMITÉ DE L’URBANISME ET DE L’ENVIRONNEMENt - AUGMENTATION DES DEMANDES DE VÉHICULES DE 2008

 

 

 

Committee recommendation

 

That Council receive this report for information.

 

 

Recommandation du COMITÉ

 

Que le Conseil prenne connaissance du présent rapport.

 

 

COMMITTEE REVIEW DATE/ DATE D’EXAMEN PAR LE COMITÉ

 

23 October 2007 / 23 octobre 2007

 

Present / Présences :

 

Chair / Président :                                 P.   Hume

Vice Chair / Vice-présidente:                P.   Feltmate

 

Members/ Membres :                           M.  Bellemare

S.   Desroches

C.     Doucet

D.  Holmes

G.     Hunter

B.   Monette

S.   Qadri

 

 

Documentation

 

1.      Deputy City Manager's report Planning, Transit and the Environment dated 26 September 2007 (ACS2007-PWS-FLT-0012).


Report to/Rapport au :

 

Planning and Environment Committee

Comité de l'urbanisme et de l'environnement

 

and Council / et au Conseil

 

26 September 2007 / le 26 septembre 2007

 

Submitted by/Soumis par :

R.G. Hewitt, Deputy City Manager/Directeur municipal adjoint,

Public Works and Services/Services et Travaux publics 

 

Contact Person/Personne ressource : Ron Gillespie, Director/Directeur

Fleet Services/Services du parc automobile

613-842-3636 x 2201, ron.gillespie@ottawa.ca

 

City Wide

Ref N°: ACS2007-PWS-FLT-0012

 

 

SUBJECT:

2008 GROWTH VEHICLE REQUESTS

 

 

OBJET :

Augmentation des Demandes de véhicules de 2008

 

 

REPORT RECOMMENDATION

 

That the Planning and Environment Committee and Council receive this report for information.

 

 

RECOMMANDATION DU RAPPORT

 

Que le Comité de l'urbanisme et de l'environnement et le Conseil municipal prennent connaissance du présent rapport.

 

 

BACKGROUND

 

In accordance with Councillor El-Chantiry’s motion 27/139, staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet.  This motion requires staff to report on the type, cost, and programming rationale of new vehicles, and action taken to achieve savings.  The purpose of this Information Report is to provide information on growth vehicle requirements for 2008 that fall within the jurisdiction of this Committee.  Replacement Fleet requirements are contained in a separate Information Report (ACS2007-PWS-FLT-0008).

 


DISCUSSION

 

Fleet Services was directed to coordinate the production of this Information Report to the Planning and Environment Committee outlining the Fleet growth requirements for the 2008.  The attached document provides details including vehicle description, cost and programming rationale for those branches with growth requirements in 2008.  The following branches reporting to Planning and Environment Committee have identified a requirement for additional vehicles: Utility Services, Surface Operations and Building Services.

 

Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers.  Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications.  The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner.  Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications.  The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications. 

 

CONSULTATION

 

No consultation required.

 

FINANCIAL IMPLICATIONS

 

No financial implications.

 

SUPPORTING DOCUMENTATION

 

Document 1 - Planning and Environment Committee - 2008 Vehicle Growth Requests