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1. COMMUNITY AND PROTECTIVE SERVICES COMMITTEE - 2008 GROWTH
VEHICLE REQUESTS Comité des services
communautaires et de protection - AUGMENTATION DES DEMANDES DE VÉHICULES DE 2008
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That Council
receive this report for information.
Que
le Conseil prenne connaissance du présent rapport.
COMMITTEE REVIEW DATE/ DATE D’EXAMEN PAR LE
COMITÉ
1 November 2007 / 1 novembre 2007
Present / Présences :
Chair /
Présidente : D. Deans
Vice Chair /
Vice-président : S. Qadri
Members /
Membres : G. Bédard
M. Bellemare
R. Chiarelli
D. Holmes
P. Feltmate
Documentation
1.
Deputy
City Manager, Public Works and Services
report dated 26 October 2007 (ACS2007-PWS-FLT-0011).
Report
to/Rapport au :
Community and Protective Services Committee
Comité des services communautaires
et de protection
and Council / et au Conseil
26 October 2007 / le 26 octobre 2007
R.G. Hewitt, Deputy City
Manager/Directeur municipal,
Public Works and Services/Services
et Travaux publics
Contact
Person/Personne ressource : Ron Gillespie, Director/Directeur
Fleet Services/Services du parc automobile
(613) 842-3636 x 2201, ron.gillespie@ottawa.ca
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SUBJECT: |
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OBJET : |
REPORT RECOMMENDATION
That the Community and Protective Services Committee and Council receive this report for information.
RECOMMANDATION DU
RAPPORT
Que le Comité des
services communautaires et de protection et le Conseil municipal prennent
connaissance du présent rapport.
BACKGROUND
In accordance with Councillor El-Chantiry’s motion 27/139, staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet. This motion requires staff to report on the type, cost, and programming rationale of new vehicles, and action taken to achieve savings. The purpose of this Information Report is to provide information on growth vehicle requirements for 2008 that fall within the jurisdiction of this committee. Replacement Fleet requirements are contained in a separate Information Report (ACS2007-PWS-FLT-0008).
DISCUSSION
Fleet Services was directed to coordinate the production of this Information Report to the Community and Protective Services Committee outlining the Fleet growth requirements for 2008. The attached document provides details including vehicle description, cost and programming rationale for the By-law Services, Paramedic Services, and Surface Operations Branches which report to this Committee and have growth requirements in 2008.
Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers. Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications. The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner. Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications. The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications.
CONSULTATION
No consultation required.
FINANCIAL IMPLICATIONS
The supporting document details capital costs of $1.608 million and operating costs of $0.613 million associated with 2008 growth vehicle requests. The Draft 2008 Operating and Capital Budgets to be tabled for approval with Council will include these expenditure items. The purchase of these vehicles and the associated costs are subject to the approval of Council during the 2008 budget process.
SUPPORTING DOCUMENTATION
Document 1 - Community and Protective Services Committee - 2008 Vehicle Growth Requests
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Branch/Division |
Vehicle
Description |
Qty |
Project Number |
Estimated Capital Cost |
Operating Impact |
Programming Rationale |
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By
Law Services |
By
Law Enforcement Car |
6 |
|
$120,000 |
$42,000 |
Growth
requirement related to increased population and increased call volume, and to
support the 17 Growth FTEs approved
in 2007. |
|
Paramedic
Services |
Ambulance |
3 |
904674 |
$360,000 |
$110,000 |
The
Ottawa Paramedic Service continues to experience a year over year increase in
call volume. The projection for
growth from 2007 to 2008 is 6% or approximately 6,000 calls. Time on task from hospital wait times
continues to increase, making it difficult for existing service levels to
meet an increased demand. |
|
Emergency
Response (PTL) Vehicles |
2 |
904675 |
$110,000 |
$60,000 |
The
Ottawa Paramedic Service has an operational need for our supervisory
(Paramedic Team Leader) staff. A
fleet reserve of 50% creates a reasonable capacity to ensure vehicles are
available to provide service. |
|
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Rapid
Response Vehicles |
1 |
904675 |
$35,000 |
$30,000 |
The
Ottawa Paramedic Service has an operational need for our Paramedic Rapid
Response Units (single Primary Care Paramedic in an Impala-type vehicle). A fleet reserve of 50% creates a
reasonable capacity to ensure vehicles are available to provide service. |
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Surface Operations / Parks |
10
foot Mower |
1 |
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$60,000 |
$16,966 |
For
grass cutting due to Increase in sportsfields and general passive park grass
cutting demands. |
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One
ton Crew Cab Dump |
1 |
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$55,000 |
$18,935 |
Required
to transport workers and equipment to various new parks that have been
developed in the West |
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10
foot tilt trailers |
4 |
|
$20,000 |
$7,516 |
Required
to transport small equipment and sand cleaners for cleaning sand in new play
structures |
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Overseeder |
2 |
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$116,000 |
$21,574 |
Attachments
for existing equipment to handle increase in seeding of sportsfields |
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Reciprocating
Aerator |
1 |
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$35,000 |
$5,975 |
Attachment
for existing equipment to handle aerating of
sportsfields |
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Aerovator |
1 |
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$15,000 |
$4,539 |
Attachments
for existing equipment to handle maintenance of ball diamonds and
sportsfields |
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70
HP Tractor |
1 |
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$75,000 |
$17,352 |
Additional
tractor for growth Integrated Turf Management (ITM) and grass cutting
requirements in the East End. This
was on 2007 growth but dropped in error during the consolidation of Fleet
reports into one report. |
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Core
busters |
2 |
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$7,000 |
$3,638 |
Attachments
for existing equipment to handle maintenance of sportsfields - brakes up
cores from aerating operation to return fields to playing condition
immediately following aeration of fields |
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Paramedic
Services - Amendment |
Rural
Ambulance |
5 |
904696 |
$600,000 |
$275,000 |
The
Ottawa Paramedic Service has an operational need for additional ambulances to
support continuous rural ambulance deployment. |
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$1,608,000 |
$613,495 |
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