3. RIGHT-OF-WAY LIGHTING POLICY
POLITIQUE SUR L’ÉCLAIRAGE DE LA VOIE PUBLIQUE
Committee recommendations as amended
That Council approve:
1. The City-wide Right-of-Way Lighting Policy as outlined in Document 3, as amended:
That Section 4.12 of Document 3 be replaced by the following:
Portions of the Beaverbrook neighbourhood and the Chimo area of the Katimavik neighbourhood in the former City of Kanata have "globe" style lawn lamps that were installed along residential streets at the time the neighbourhoods were originally developed. The two areas subject to this Policy subsection are illustrated in D.3 Existing Lawn Lamps in Appendix D Map Schedules. The lawn lamps in Beaverbrook are primarily located on private property, are owned by the homeowner but have been maintained by the City. In the Chimo portion of Katimavik the lawn lamps are located on the public street right-of-way and are owned and maintained by the City. In addition to the lawn lamps, there is existing "marker" streetlights located at some street intersections in both neighbourhoods.
The lighting approach in Beaverbrook is to keep in place existing intersection marker lighting and to upgrade all unlit streets to “marker” lighting standard. Marker lights will be installed at unlit street intersections and sharp bends in roads. Such upgrades will occur incrementally as Council approves required budgets. The new marker lights are to be selected from Appendix B.
Approved Lighting Equipment:
When unlit streets are upgraded to the marker lighting standard, written notice will be given by the City to each affected homeowner that lawn lamps on private property will no longer be maintained / replaced by the City. Such maintenance / replacement will be the responsibility of the homeowner as of the date the written notice is given. Electric power to the individual lawn lamps will continue to be paid for by the homeowner.
Chimo Area of Katimavik:
The lighting approach for the Chimo area of the Katimavik neighbourhood is to replace the existing lawn lamps with “full continuous” street lighting. The lighting equipment is to be selected from B.1, “Special Areas” lighting or from B.2 “All Other Areas” lighting in Appendix B, Approved Lighting Equipment. Consultation with residents directly affected by the lawn lamp replacement will be undertaken prior to lighting equipment selection. Such upgrades will occur incrementally at the time the existing lawn lamps reach the end of their life cycle as determined by the Director of Traffic and Parking Operations and as Council approves required budgets. When the lawn lamps are replaced with street lighting equipment, the lighting levels will be upgraded to meet the requirements of Table 2.1 Required Average Roadway Lighting Levels (i.e. to one half of the ANSI/IESNA recommended light levels).
2. WHEREAS the lighting fixtures proposed to replace city-owned lawn lights in Katimavik are very different in appearance from existing lighting on most streets;
AND WHEREAS one of the goals of the harmonization of policies in the City of Ottawa has been to preserve the distinct character of our different neighbourhoods whenever possible;
THEREFORE BE IT RESOLVED THAT fixtures used to replace city-owned lawn light systems be those with some similarity to the fixtures being replaced, even it means using fixtures recommended for special areas.
RecommandationS MODIFIéES du comité
Que le Conseil municipal approuve :
1. la Politique municipale sur l’éclairage de la voie publique, telle qu’elle est présentée dans le Document 3.
Que l’article 4.12 du Document 3 soit modifié parce qui suit :
L’approche préconisée pour Beaverbrook est de conserver les appareils d’éclairage de repérage qui existent aux intersections et d’appliquer les normes correspondant à ceux-ci dans les rues non éclairées. Des appareils d’éclairage de repérage, choisis parmi les modèles décrits à l’appendice B Équipement d’éclairage approuvé, seront installés aux intersections non éclairées et dans les courbes prononcées. Ces changements seront apportés progressivement selon l’approbation par le Conseil des crédits budgétaires voulus.
Avant d’appliquer les normes d’éclairage de repérage dans les rues non éclairées, la Ville fera parvenir un avis écrit à chaque propriétaire pour l’informer qu’elle ne s’occupera plus d’entretenir et de remplacer les lampadaires de parterre situés sur des terrains privés, responsabilité qui sera assumée par le propriétaire à partir de la date à laquelle l’avis écrit aura été donné. L’alimentation électrique des lampadaires de parterre continuera d’être aux frais du propriétaire.
Secteur Chimo de Katimavik :
Dans le secteur Chimo du quartier Katimavik, il est proposé de remplacer les lampadaires de parterre existants par des appareils normaux d’éclairage de la chaussée sélectionnés parmi les modèles décrits aux sections B.1 Secteurs particuliers et B.2 Tous les autres secteurs de l’appendice B Équipement d’éclairage approuvé. Les résidents directement touchés par le remplacement des lampadaires de parterre seront consultés avant que ne soit choisi l’équipement d’éclairage. Les changements seront apportés graduellement au fur et à mesure que le cycle de vie des lampadaires prendra fin, selon les indications du directeur de Circulation et Stationnement et selon l’approbation par le Conseil des crédits budgétaires voulus. Lorsque les lampadaires de parterre seront changés pour des appareils d’éclairage de rue normaux, les niveaux d’éclairage deviendront conformes aux exigences du tableau 2.1 Niveaux moyens requis d’éclairage de la chaussée (lesquelles correspondent à la moitié des niveaux recommandés par l’ANSI et l’IESNA).
2. ATTENDU QUE les appareils d’éclairage proposés en remplacement des lampadaires de parterre municipaux à Katimavik sont d’apparence très différente de ceux installés dans la plupart des rues;
ATTENDU QUE l’un des objectifs de l’harmonisation des politiques de la Ville d’Ottawa est de préserver si possible le caractère propre de nos différents quartiers;
par conséquent, il est résolu que les appareils utilisés pour remplacer les lampadaires de parterre municipaux seront ceux présentant une certaine similitude avec les appareils remplacés, même si cette mesure implique d’utiliser des appareils recommandés pour des secteurs particuliers.
1. Deputy City Manager's report Planning, Transit and the Environment dated 25 August 2007 (ACS2007-PTE-POL-0052).
2. Extract of Draft Minutes, 25 September 2007 follows the French version of the report.
Report to/Rapport au :
Planning and Environment Committee
Ref N°: ACS2007-PTE-POL-0052
RIGHT-OF-WAY LIGHTING POLICY
POLITIQUE SUR L’ÉCLAIRAGE DE la voie publique
That Planning and Environment Committee recommend that Council approve the City-wide Right-of-Way Lighting Policy as outlined in Document 3.
RECOMMANDATIONS DU RAPPORT
Que le Comité de l’urbanisme et de l’environnement recommande au Conseil d’approuver la Politique municipale sur l’éclairage de la voie publique, telle qu’elle est présentée dans le Document 3.
On June 26, 2007 staff presented an interim report on the draft Right-of-Way Lighting Policy to Planning and Environment Committee (Document 1). The purpose of the interim report was to generate discussion on proposed street and sidewalk lighting options and costs, on the recommended lighting approach set out within the draft policy and to receive comments on the completion of the final Right-of-Way Lighting Policy. The project terms of reference approved by Council last year directed that staff return with an interim report and present a final draft policy for consideration at a later date.
Committee did not request specific changes to the draft policy but requested that staff meet with Councillors Wilkinson and Feltmate regarding lawn lamps in two neighbourhoods in the former City of Kanata.
Also, staff advised in the interim report that the issue of transitway lighting would be reviewed to determine if it should be included in the final policy. The draft Policy discussed at the June 26th Committee meeting was also sent on technical circulation for final comments.
The final draft of the Right-of-Way Lighting Policy (Document 3) is being presented to Committee at this time for consideration and recommendation to Council for approval. The draft terms of reference for a future Lighting Zone Study dealing with light levels on land outside of the public right-of-way is attached to this report (Document 4) for the information of Committee. The Lighting Zone Study may be undertaken in 2008 subject to budget approval.
The Right-of-Way Lighting Policy applies to roadways and sidewalks within public rights-of-way under the jurisdiction of the City. It does not apply to private properties, parks, open spaces, and pathways. It also does not apply to federal and provincial roadways or to transitways. Right-of-way lighting on these roadways is to be undertaken on a project-by-project basis in cooperation with and approval from the respective roadway authority. Since commencement of the study, Planning and Growth Management was restructured to include the transit portfolio. Staff has reviewed the lighting of transitways as part of the final draft of the Right-of-Way Lighting Policy.
Lighting of Transitways is currently undertaken in accordance with the “Transitway Design Manual (October 1993). Staff has discussed the performance of the existing lighting standards in the Transitway Design Manual with Transit Services Planning and Development Division, the Venture Properties Division of Real Property Asset Management who maintain and with the Infrastructure Services Branch of Public Works and Services who design and construct transitways. The existing transitway lighting approach is performing well and changes to it are not required at this time. The Right-of-Way Lighting policy was revised however to reference the Transitway Design Manual and to include in Table 2.2 average lighting levels for transitway intersections with various classifications of public roads.
Kanata Lawn Lamps:
The existing Residential Street Lighting Policy (2001) in section 2.03 requires that city-maintained lawn lights at the end of their operating life span be replaced with full residential street lighting (including in the Katimavik and Beaverbrook neighbourhoods). The May 29, 2007 draft of the Right-of-Way Lighting Policy (RLP) in section 4.12, “Existing City-Owned Lawn Lamps” continued with this policy, but modified it by reducing the lighting levels to one-half of the Illuminating Engineering Society of North America (IES) recommended light level for local roads.
This is the same lower light level that would apply to new local roads in new residential areas under the draft RLP. Committee directed at the June 26, 2007 meeting that staff meet with Councillors Feltmate and Wilkinson to discuss lighting options for these neighbourhoods.
The lawn lamps in the Katimavik neighbourhood are on the public right-of-way and are owned and maintained by the City. In the Beaverbrook area the lawn lamps were installed on private property at the time of neighbourhood development and were intended to be owned and maintained by the homeowner. It is likely however that some lawn lamps on portions of some streets may actually be located on the public right-of-way. Hydro is supplied to the Beaverbrook lawn lamps through a connection from the adjacent homes. The City has maintained the lawn lamps in this neighbourhood as a result of a decision of Kanata Council after the area was developed.
Staff met with the Councillors and they agreed that residents of the two neighbourhoods, generally speaking, would like to keep the existing lawn lamps and also not to have full continuous lighting, even at the one-half IES light level. The Councillors requested time to canvass their constituents to determine if they would accept responsibility for maintenance and to ask if an upgrade to a “marker” (corner) street lighting standard was desirable. At the time of writing this report the results of those discussions were not available. Therefore, alternate wording to section 4.12 “Existing City-Owned Lawn Lamps” may be brought forward for consideration on the date that Committee considers this report on the final draft Right-of-Way Lighting Policy.
Several minor editorial changes not substantively changing the intent of the policies in the May 29th draft of the Policy were made. Also, a new subsection providing clarification on the intended locations to which the one-half IES recommended light level applies was added to Section 4.1. Section 5 dealing with decorative lighting equipment was amended by adding additional pole cross references and the lighting equipment appendices at the back of the Policy were updated.
Future Lighting Zone Study:
Draft terms of reference for the Lighting Zone Study (Document 4) are attached for the information of Committee. If approved, the Lighting Zone Study will address the effects of over-lighting from adjacent lands on road rights-of-way (causing lighting uniformity issues), on surrounding residential areas (unwanted light, glare etc.) and on the night sky (sky glow). The study will also address methods to reduce the effects of light pollution caused by exterior illumination of buildings, signage and structures for decorative purposes.
At this preliminary stage it has been assumed that the Lighting Zone Study would apply primarily to commercially zoned land and to high-density residential zones. The locations and applicable zone types would be refined through the actual study. The Lighting Zone Study would also compliment the Right-of-Way Lighting Policy by minimizing the effect of adjacent light on the public road system. In general the study would:
Develop lighting “zones” in applicable locations across the City.
Develop lighting criteria to control maximum light levels.
Create policies, guidelines and/or regulations to limit the amount of light (pollution).
The Lighting Zone Study is estimated at this time to cost approximately $50,000. Undertaking the study will be forwarded to Council for consideration as part of 2008 budget deliberations.
PUBLIC CONSULTATION / INPUT
Two comments from the public were received as a result of the June 26th presentation of the draft Policy to Planning and Environment Committee (Document 2).
The financial implications of approving the draft Policy are discussed in the body of the interim staff report (Document 1). The estimated consultant cost for the possible preparation of a Lighting Zone Study is also discussed in the body of this report.
Document 2 Consultation Details.
Document 3 Final Draft Right-of-Way Lighting Policy (Distributed under separate cover and on file with City Clerk).
Document 4 Lighting Zone Study draft Terms of Reference.
Document 5 Revised Draft Roadway Lighting Prioritization Database (Distributed under separate cover and on file with City Clerk).
Documents 2, 4 and 5 are available in English only. The City of Ottawa may translate these documents or parts thereof on request. Requests for translation should be forwarded to Chris Brouwer at Chris.Brouwer@ottawa.ca or (613) 580-2424, ext. 27813 or to the French Language Services Division at DSF-FLSD@ottawa.ca or (613) 580‑2424, ext. 21536.
The budget estimate of $50,000 to undertake a Lighting Zone Study be brought forward for the consideration of Council as part of 2008 budget deliberations.
CONSULTATION DETAILS DOCUMENT 2
General Comments from the Public:
(Text from May 29, 2007 draft policy:) “4.12 EXISTING CITY-OWNED LAWN LAMPS - Portions of two neighbourhoods in the former municipality of Kanata have lawn lamps installed within public rights-of-way that are owned, operated and maintained by the City of Ottawa. The existing lawn lamps are located on residential streets in Beaverbrook and Katimavik neighbourhoods as illustrated in D.3 Existing Lawn Lamps in Appendix D Map Schedules. These lawn lamps are to be replaced with the standard lighting equipment selected from Appendix B Approved Lighting Equipment at the time the existing fixtures reach the end of their life cycle as determined by the Director of Traffic and Parking Operations. When the lawn lights are upgraded to the standard street lighting equipment, the lighting levels will also be upgraded to meet the requirements of Table 2.1 Required Average Roadway Lighting Levels, i.e. one half the ANSI/IESNA (American National Standards Institute/Illuminating Engineering Society of North America RP-8-00 Roadway Lighting) recommended light levels.”
Please note that Kanata Beaverbrook Community Association wishes to note that the design of all replacement lamps must adhere to Bill Teron's planned community design. The style of the lighting was consciously chosen to contribute to the look of Beaverbrook. KBCA, would object to a city standard lamp being utilised. KBCA takes this stance knowing that Beaverbrook is well recognized as an excellent example of Canadian planned community design circa 1964-70.
Possible changes to the existing lighting policy (full continuous lighting replacing lawn lamps) and to the draft policy (full continuous lighting at half IES light levels replacing lawn lamps) are being discussed at the time of writing this report. A recommended solution will be brought forward at the Planning and Environment Committee meeting.
These are the comments of the Rockcliffe Park Residents' Association on the second draft of the proposed Right-of -way Lighting policy dated May 29, 2007. We welcome the recognition in the staff's comments on the second draft that the Rockcliffe community will be consulted about the implementation of the policy, given its status as a Heritage Conservation District. As you know, the process of consultation was begun, so far as Rockcliffe is concerned, several years ago. The community's views were conveyed to the City in a letter dated October 27, 2004, which I confirmed in a further letter dated April 27, 2007. These views are consistent with the Management Guidelines for the Rockcliffe Heritage Conservation District. While Rockcliffe as a heritage district is not comparable in some important respects to the heritage districts used as illustrations in the second draft of the of the proposed policy, we believe that the views our community has already put forward on lighting as it affects the Rockcliffe Heritage District are consistent with the proposed policy.
As the policy is put into its final form, therefore, we should appreciate formal acknowledgement, either in the text of the policy itself or in an interpretive letter to our Association, that the views advanced by our Association in 2004 and confirmed in 2007 have been accepted by the City authorities.
The Rockcliffe Park Residents' Association will be consulted at the time street lighting is undertaken in accordance with Section 3.3 Heritage Conservation Districts (HCD) of the Right-of-Way Lighting Policy, and its views expressed previously will be taken under consideration at the time. In recognition of the desire of the Association to select a unique light level for the community, the text of Section 3.3 has been revised in the final draft of the Policy to permit the selection of “custom” light levels for Rockcliffe and all other heritage areas. This is in addition to the ability in the draft policy to select a new or customized set of lighting equipment for all HCD’s.
LIGHTING ZONE STUDY DRAFT TERMS OF REFERENCE
Project Information and General Terms of Reference
1. Project Title:
2. General Project Description:
The City of Ottawa is soliciting exterior lighting design consulting firms to undertake a Lighting Zone Study. The Lighting Zone Study project area includes the entire City of Ottawa excluding public rights-of-way however the number and extent of properties affected by the lighting regulations resulting from the study are to be identified through the study process. It is anticipated therefore that only select areas of the City would be subject to the eventual lighting regulations. The purpose of the study is to mitigate the adverse effects of light emitted from vehicle parking areas and aisle ways, from outdoor loading / storage areas and from building-mounted illumination on public rights-of-way and on surrounding residential areas. The study will address the effects of over-lighting adjacent lands on road rights-of-way (causing lighting uniformity issues), on surrounding residential areas (unwanted light, glare etc.) and on the night sky (sky glow). The study will also address methods to reduce the effects of light pollution caused by exterior illumination of buildings, signs and structures for decorative purposes.
If you are interested in this project, the following project information will assist you in preparing your submission. The submission must include details of your firm, a brief introduction of your team members, and a brief text explaining why your firm should be selected for this project. If necessary, an interview session for all bidders may be organized, in which case you will be notified of the date. Please refer to the attached City standard RFP submission requirements for details.
3. Background Work Completed to Date:
The City of Ottawa has recently approved a Right-of-Way (ROW) Lighting Policy that addresses roadway and sidewalk lighting on public rights-of-way citywide. The new ROW Lighting Policy establishes a fixed number of luminaires and poles and sets maximum average lighting levels for all classifications of roadways in the City. Calculations of the amount of light resulting at the edge of the public right-of-way using a select number of the recently approved luminaires and new City road cross-sections have been prepared. The City also has a (draft) guideline dealing with glare reduction and maximum light levels at the property line for development subject to site plan approval. The outcomes of the Lighting Zone Study will supercede this existing guideline.
4. Major Partners and Stakeholders:
Major partners include City staff from the Planning Branch and from the Street and Community Lighting group. Stakeholders include commercial and high-density residential developer / builders, the Royal Astronomical Society of Canada and the public at large.
5. Details of the Assignment:
The objectives of this study:
The requirements of the study:
7. Costs and Target Completion Dates:
Proposals should include an upset fee for the total project, including all expected disbursements and applicable taxes as well as a project schedule, including a recommended number of and target dates for meetings, project milestones, phasing of project components, submission of draft and final reports, etc., taking the following tentative milestone dates into account:
Project Initiation Meeting
Phase 1 - Research and Analysis
Phase 2 - Draft Study and Stakeholder / Public Consultation
June - September 2008
Phase 3 – Revised and Final Draft Study
October – November 2008
Presentation to Planning and Environment Committee
Proposals should also include an outline of the principals and staff of the firm/firms who will carry out the project, including their level of responsibility and the estimated time that each individual will spend on the project. The outline should define qualifications and relevant experience, along with the per diem rates for each member along with a matrix relating each of the team members’ time to be spent on the study, relative to the work program item.
8. Information / Services to be Provided by the City:
· One copy of the City of Ottawa Right-of-Way Lighting Policy (2007).
· One copy of the existing City of Ottawa draft “Procedures for Approval of Site Lighting Plans” document.
· One copy of the City of Ottawa Official Plan (January 2007 consolidation).
· One copy of the Sign By-law.
· Digital mapping from consolidated Official Plan and/or comprehensive zoning by-law as may be required to provide base for Lighting Zone locations.
· Sign-in sheets, comment sheets and easels for public open house meeting.
· Review and approve background analysis, draft studies, final study, presentation materials and PowerPoint presentation slides.
· Translation services as required for project materials to be released to the public.
· Public notices of Open House meeting and Planning and Environment Committee meeting.
· Establish a Steering Committee made up of representatives from relevant City Departments and developer Stakeholders to provide comments to the consultant team.
Provide meeting rooms and coordinate inviting Steering Committee members to project meetings.