1. SURFACE OPERATIONS
FACILITY RATIONALIZATION & CONSOLIDATION RATIONALISATION
ET REGROUPEMENT DES INSTALLATIONS D’OPERATIONS DE SURFACE |
Committee recommendationS AS AMENDED
That Council approve:
1.
The
Surface Operations Branch Facility Rationalization and Consolidation Plan as
outlined in this report, subject to the closure and consolidation of
operations of the Kinburn Salt Storage and the Torbolton Facilities to the West
Carleton Fitzroy Facility being deferred, pending further analysis of the servicing,
facility costs and land utilization of these sites, and that staff report back
to Committee on the results of this review.
2. The relocation strategy of the
Heatherington Works Yard to the vacant property adjacent to the Conroy Road
Snow Disposal facility at 3100 Conroy Road, subject to all necessary approvals
including zoning approval;
3. The operating and lease costs of
$150,580 for the leased park operations facility be included as a budget
pressure in the 2008 Draft Operating Budget;
4. The $4M construction budget for the
expansion of 1655 Maple Grove Works Facility form part of the 2008 Draft
Capital Budget, as identified in the 2008-2016 capital forecast.
RecommandationS
MODIFIÉES du Comité
Que le Comité des transports recommande au Conseil d’approuver ce qui
suit :
1. Le plan de rationalisation et de
regroupement de la Direction des opérations de surface décrit brièvement dans
le présent rapport, sous réserve du report de la fermeture de l’installation
d’entreposage de sel de Kinburn et de l’installation de Torbolton et du
regroupement de leurs activités à l’installation de West Carleton-Fitzroy, dans
l’attente d’une analyse plus poussée de la viabilisation, du coût des
installations et de l’utilisation des sols à ces endroits et de la présentation
par le personnel d’un rapport au Comité sur les résultats de cet examen.
2.
La stratégie de déplacement de la cour des Travaux
publics Heatherington vers la propriété vacante jouxtant le dépôt de neige du
chemin Conroy, au 3100, chemin Conroy, sous réserve de toutes les approbations
nécessaires, y compris celle relative au zonage ;
3.
Les coûts d’exploitation et de location de 150 580 $
pour les installations louées pour opérations des parcs soient inclus dans la
catégorie des pressions budgétaires dans le budget de fonctionnement de 2008;
4. Le budget de
construction de 4 millions $ pour l’expansion du dépôt situé au 1655, ch. Maple
Grove fait partie du budget des immobilisations de 2008 préliminaire, comme
déterminé dans les prévisions des immobilisations pour 2008 à 2016.
Documentation
1.
Deputy City Manager, Public
Works and Services, report dated 5 April 2007
(ACS2007-PWS-SOP-0003).
2.
Extract of
Minutes 6, Transportation Committee meeting of 2 May 2007.
Report to/Rapport au :
and Council / et au Conseil
5 April 2007 / le 5 avril 2007
R.G. Hewitt, Deputy City Manager/Directeur municipal adjoint,
Public Works and Services/Services et Travaux publics
Contact Persons/Personnes-ressources:
(613) 580-2424, x/poste 21110, John.Manconi@ottawa.ca
SUBJECT: |
Surface Operations Facility Rationalization & Consolidation |
|
|
OBJET
: |
rationalisation et
regroupement des installations d’opérations de surface |
REPORT
RECOMMENDATION
That the Transportation Committee recommend that
Council approve:
RECOMMENDATION
DU RAPPORT
Que le
Comité des transports recommande au Conseil d’approuver ce qui suit :
1. Le plan
de rationalisation et de regroupement de la Direction des opérations de
surface, tel que décrit brièvement dans le présent rapport, et
3. La stratégie de
déplacement de la cour des Travaux publics Heatherington vers la propriété
vacante jouxtant le dépôt de neige du chemin Conroy, au 3100, chemin Conroy,
sous réserve de toutes les approbations nécessaires, y compris celle relative
au zonage ;
BACKGROUND
The existing inventory of facilities available to Surface Operations is a legacy of the amalgamation of 12 municipalities and, as such, was optimized for the independent operations of each of the former entities. As part of the Strategic Alignment Initiative Program, the Branch has integrated its activities under one organization for each service group, i.e. Roads, Parks, Forestry and Technical Support. The reorganization and realignment of service locations has changed the overall requirement for facilities, (see Attachment 1). Accordingly, the Branch is reducing the number of work centres and material storage sites used in delivering its services.
Relocation of work centres is being planned in accordance with a recently completed comprehensive review to analyze options for seasonal housing of equipment and staff, taking into account growth projections within each designated area. In order to provide uninterrupted summer and winter service requirements, building modifications and expansions must be completed before the transfer of staff, equipment and materials can take place. Once the transfers are completed, the vacated properties will be available for disposal or reallocation to other City Departments.
DISCUSSION
At the time of amalgamation, the Surface Operations Branch inherited an extensive property inventory comprised of functioning operational work centres, dedicated snow disposal facilities and vacant property scheduled for future needs. During the first years, the Branch focused on the immediate advantages of sharing operational centres and reducing the number of snow disposal facilities. These changes did not require capital investment to facilitate staff, equipment and material storage locations. Staff, equipment and material inventory from site closures were redistributed to locations within the same geographical area. Between 2001 and 2006, the Branch eliminated three (3) work yards and discontinued operations in eight (8) snow disposal sites.
Facility
Closures 2001 - 2006:
735 Industrial
Ø Administrative centre, equipment storage, salt
dome
Ø Currently occupied by Emergency Measures,
By-Law Services and Infrastructure Services Material Testing Labratory
Ø Planned location for OC Transpo Garage
expansion
25 Carsdale Avenue Rockcliffe Village
Ø Work centre, equipment & material storage
Ø Land value approximately $1M
Ø Site was sold and redeveloped into a
condominium complex
805 Belfast – Transitway Maintenance
Ø Work centre and equipment storage
Ø Currently occupied by RPAM – Venture Properties
Closure of these
sites has allowed for consolidation of Surface Operations staff and services
while freeing up space for reallocation to meet Corporate growth demands. They have also generated funds for the City
of Ottawa through sales and reducing the overall budget requirements for
specific projects, eg. land acquisition for bus garage expansion.
Snow Disposal
Site Closures 2001 – 2006
In addition, the
following snow disposal sites have been decommissioned and the properties
returned to corporate inventory for disposal or reallocation:
·
Canotek Road at
Green Creek Drive
·
Cyrville SDF -
1951 Cyrville Road
·
Glen Cairn SDF –
Terry Fox Drive at Castlefrank Road
·
Industrial SDF –
735 Industrial Avenue – proposed OC Transpo Garage expansion site
·
Maple Grove A –
1635 Maple Grove Road
·
Rideau SDF –
Rideau Road & Albion Road
·
Tenth Line SDF –
Tenth Line Road & Vanguard Avenue
·
Whalen Park SDF –
Richardson Road & Kanata Avenue–continued requirement for park land.
Surface Operations
facility and snow disposal site closures costs between 2001 and 2006 were
covered through the transition budget.
Operational savings were identified as part of the amalgamation savings for the Department.
In order to achieve
further cost efficiencies, while maintaining existing service levels, the
Surface Operations Branch requires a
capital investment to facilitate relocation of staff, equipment and material
storage requirements. The funds
approved in the 2007 Capital Budget will allow for expanding and retrofitting
existing work centres to accommodate the transfer of resources from sites
slated for decommissioning and/or abandonment.
Detailed strategies
associated with Snow Disposal Facilities, along with funding, are covered in
other reports, such as the recent Innes Snow Disposal Facility report.
2007 Facility
Consolidation and Property Rationalization Work Plan
The Surface
Operations Branch has prepared a facility consolidation and property
rationalization work plan for 2007 that will utilize approved capital budget
authority with the objective of consolidating operations to reduce the number
of facilities and properties currently in use.
The 2007 work plan will use three distinct project types to deal with
facility and property consolidation.
Work will include:
1. Closures and relocation of equipment, material
storage and staff accommodations to existing Surface Operations facilities
within the same geographic area. Table
1 details the sites slated for closure and relocation.
2. Major construction projects to replace or
replicate existing work centres.
3. Minor construction projects to facilitate
growth and transfer of work units.
Facility Closure
and Rationalization
This report outlines
the facility closures and rationalization for relocation and redeployment of
equipment, materials and staff.
Identification and utilization plans for facilities that are to remain
in Surface Operations Branch inventory was based on a detailed review of best
practices for equipment storage. The basic criterion for equipment storage was
how much indoor space is required to accommodate winter maintenance
activities. In order to assess the
requirement for winter equipment storage, the Branch conducted research of
current practices with other municipalities, agencies and contractors involved
with winter maintenance programs. Using
the details obtained through research and experience gained through best
practices, the Branch devised a new method for winter equipment storage
requirements.
Through the use of
cold storage buildings with electrical connections for block heaters, hydraulic
line heaters, cab heaters and battery blankets, the Branch can reduce the
overall requirement for indoor heated space for winter equipment parking. This refinement in operational practice
allows for consolidation of equipment at a centralized geographic site without
having to construct expensive heated facilities. Winter equipment classifications were reviewed and only those
that actually require heated storage for better performance or service response
times will be housed in heated facilities.
This requirement will be accommodated through use of existing
facilities.
Equipment that can
be placed outside or in a cold storage location with electrical plug-ins will
not be placed inside a heated facility.
This change in equipment storage practices allows for the closure of
surplus sites and reduces the overall cost for facilities and storage
sites. Funding for Winter Materials
Storage Facilities and SOP Consolidation was approved in the 2007 Capital
Budget.
Table 1 -
Facility Closure and Relocation
Facility for Closure |
Existing Inventory |
Relocation Facility |
Upgrade Requirements |
Kinburn Salt Storage |
Salt dome Communication
Tower |
West Carleton Fitzroy
Garage 4127 John Shaw Road |
Construct salt/sand dome |
1 Dome 1 Office Work Station, 4 Garage Bays |
West Carleton Fitzroy
Garage 4127 John Shaw Road |
Provide salt/sand storage capacity
in new dome, construct cold storage with plug-ins for winter equipment,
construct office and staff facility to accommodate transfers, fuel dispensing
station |
|
ROC Carp Garage 2847 March Road |
1 salt dome and 2 sheds 2 office work stations,
staff accommodations, 6 garage bays, calcium chloride tank, fuel station |
West Carleton Huntley
Garage 2941 March Rd. |
1 salt-sand storage
facility, cold storage with electrical plug-ins, work stations & staff
accommodations, fuel station |
Marlborough, materials storage Malakoff Road |
1 salt dome |
Rideau Yard 2145 Roger Stevens Road |
1 salt storage facility |
ROC Greely Yard 7203 Parkway Road |
1 salt dome 3 office work stations 5 garage bays |
Scrivens Yard 2481 Scrivens Drive |
1 salt storage facility |
Leitrim Yard 3200 Leitrim Road |
1 salt dome 3 garage bays 1 office work station,
staff accommodations, fuel station |
Manotick Yard 4244 Rideau Valley Drive Scrivens Yard 2481 Scrivens Drive |
Staff accommodations at
Scrivens Yard |
Cumberland Leonard Yard 4001 Dunning Road |
1 salt dome 1 office work station,
staff accommodations, 5 garage bays, fuel station |
Navan Yard 2264 Colonial Road |
1 salt storage facility,
office and staff accommodation space, high speed line connection, cold
storage with electrical plug-ins for winter equipment |
Major
Construction Projects
As part of the
overall strategy, the Surface Operations Branch will be undertaking two major
facility construction projects to replace existing facilities namely
Kanata/Maple Grove facility and Heatherington Yards.
Project 1. 1635 Maple Grove Yard
On June 28, 2006, a
fire destroyed the former City of Kanata Works Garage at 1635 Maple Grove
Road. This facility housed the West
Parks service group from Surface Operations, as well as garage space for Fleet
Services and support staff. There is an
existing work centre on the adjacent property at 1655 Maple Grove (former
Regional Facility) that served as the Roads maintenance centre for the Kanata
area.
With the loss of
the facility at 1635 Maple Grove, the Branch has an opportunity to consolidate
operations onto 16 acres at 1655 Maple Grove.
The operational plan is to abandon the 1635 Maple Grove site, a portion
of which has been identified in the Kanata West Concept Plan as the location of
a future stormwater management pond to service the developing areas to the
southwest. The remainder of the
property will be available for alternate uses.
The facility at 1655 Maple Grove will be expanded to become an
integrated facility to accommodate Parks, Roads and Forestry operations for
Surface Operations and garage space for Fleet Services.
For 2007, the
project will include setting up an interim lease agreement to provide operating
space for the West Parks group. This
alternate space will be required until the facility at 1655 Maple Grove is
expanded to replace the capacity lost in the 1635 Maple Grove fire, plus
additional space to accommodate growth in system infrastructure for Roads,
Parks and Forestry.
A separate
report will be forwarded to the Corporate Services and Economic Development
Committee in May 2007 by Real Property Asset Management Branch, providing all
relevant details.
In 2007, Real
Property and Asset Management (RPAM) in conjunction with Surface Operations
and Fleet Services will prepare a building design for expansion of
1655 Maple Grove. The building and site
design is estimated to cost $550,000.
Furthermore, to coordinate interim service hook ups for the proposed
site expansion, there will be an additional expenditure of $500,000 this year. Funding for the design and interim servicing
was approved in the 2007 Capital Budget.
Building and site construction at 1655 Maple Grove is estimated to cost
approximately $4M, which was identified in the 2008 – 2016 Capital Budget
Forecast. Subject to budget approval,
the construction is scheduled to start in 2008.
Project 2. Heatherington Building Replacement
This project involves the complete replacement of the Surface Operations
facility at 1770 Heatherington Road.
This site has reached the end of its service life, as the buildings have
been restricted from use due to Ministry of Labour orders for unsafe
conditions. Staff are currently being
housed temporarily in construction trailors until the new facility is
constructed.
As part of the ongoing
design review, the Branch is considering the relocation of Heatherington Works Yard to the vacant property adjacent to the
Conroy Road Snow Disposal facility at 3100 Conroy Road, subject to all
necessary approvals including zoning approval. By consolidating operations at
the Conroy Road Snow Disposal Facility, the Surface Operations Branch will be
creating a multi-use site as opposed to the current single function site. The
new operations garage will function as a joint parks and roads maintenance facility. This approach will also free up the
Heatherington site for disposal, while consolidating Surface Operations works
on a joint use site.
The property at
1770 Heatherington is a prime location for development for infill residential
and/or commercial properties. In a
January 2005 Appraisal Report, the 1770 Heatherington Road site was valued at about $3.1 M.
A design team has
been formed to prepare a plan to reconstruct the Heatherington Works Yard at
its current site or to relocate to a new site on Conroy Road, adjacent to the
Snow Disposal Facility. The plan is to
finalize the proposed building site, obtain all necessary zoning and site plan
approvals and to prepare design drawings in 2007, and start construction in
2008. Funding of $4.64 M for the
replacement of the Heatherington Facility was approved in the 2007 Capital
Budget.
Minor
Construction Projects to Facilitate Growth & Transfer of Work Units
The Surface
Operations Branch will be undertaking minor construction projects to make
alterations to work units to align with revised service areas. The changes in deployment location combined
with system growth will require modifications to existing garage space at 1159
Moodie and 320 Bloomfield. Construction
activities include creating additional cold storage capacity, insulation of
existing structures, plus expansion and upgrades to staff work areas. Funding for these minor projects are
included in the 2007 Capital Budget to address these capital requirements.
Joint Use
Options for Surface Operations Facilities & Properties
Surface Operations
has been actively involved in identifying and implementing opportunities to
accommodate co-location of Corporate Groups in the existing work centres and
also to pursue options to develop
multi-purpose plans for various properties. Co-location or joint use options for Surface Operations
facilities reduces the overall cost for site accommodations or land
acquisitions required to house City equipment or construct City owned
infrastructure.
Co-located Sites
include:
Emergency Services
· Land Ambulance Station at 1655 Maple Grove
· Land Ambulance Station at 911 Industrial
· Police Services Equipment and Material Storage
at 1159 Moodie, Greely, and Navan
Traffic and Parking Operations
· Sign Installation Shops at 1159 Moodie Drive
and 1951 Cyrville Road
Real Property and Asset Management
· Technical Support and Trades Shop at 1159
Moodie Drive
Utility Services
·
Maintenance yards
are used to host community based Household Hazardous Waste Drop Off
Events.
Community
Support provided at Surface Operations Sites
The geographic
location of the various work centres used by Surface Operations provides for
easy access to neighbouring communities and allows the public to use the sites
for special events. Some of the events that are coordinated at facilities
include the following:
·
Supplying
barricades and traffic control signs for community block parties
·
Community tree
distribution at various facilities
·
Staging area for
Dickenson Day Parade at the Manotick Yard
·
Volunteer Fireman
Christmas Tree Sale site at 2941 March Road
·
Loaning picnic
tables for community events.
Future Growth
Pressures on Public Works and Services Facilities
As the City of
Ottawa expands to accommodate growth, the Department will need to plan for
additional service demands. In order to
meet the projected growth pressures, the Department is developing a long range
plan to further consolidate operations and create budget details for phasing in
the new or expanded facilities. Current
projections dictate that the greatest growth pressures will be felt in the
Eastern and Southern sectors of the City.
For example, to accommodate the expected expansion, Surface Operations
is proposing construction of new facilities in the East and South. The plan is to use existing City owned
property on Antares for the South, and in the vicinity of Trim or Innes Road
for the East.
Construction of the
new work centres will allow Surface Operations the opportunity to further
consolidate facilities and material storage requirements. A new site in the East could provide
replacement space for two existing sites located at 2035 Trim Road and 1951
Cyrville Road. The existing sites will
have to remain in operation until the funding is secured to construct a
replacement facility.
The proposed new
service centre at Antares Snow Disposal site would address a service delivery
issue for the development growth in the area.
Construction of a work centre at Antares will reduce servicing costs for
provision of Roads and Parks maintenance programs. The existing practice for servicing this area requires the
transport of equipment from existing garages on Woodward Avenue and Moodie
Drive. With the increase in service area, combined with deadhead costs to move
equipment, it has reached a point where a new facility would be a cost
effective method to provide the required maintenance. The Surface Operations Branch will be including the construction
of a new work garage at Antares in future facility rationalization and service
provision plans. Budget requirement for
the proposed Antares Yard will be included in future plans.
Growth capital
requirements for Building & Yards and SDF’s growth have not been
incorporated into the LRFP or the 2008-2016 Capital Budget due to funding
limitations. Future updates to these
plans will identify these needs.
In addition to
growth demands, the Leitrim Tree Nursery is on rented land from the NCC. Land use at that location is currently under
some development pressure and a portion of the site was removed from the lease
agreement in 2005. This trend may
require relocation to the former Nepean Tree Nursery on Moodie Drive in the
next several years.
The Department will
continue to explore intergration/joint use facilities to meet servicing demands
so that facilities are optimized.
CONSULTATION
Public consultation will be required for the potential relocation of the Heatherington Yard to Conroy Road. The usual public consultation process will be followed for the required zoning changes and site developments.
The
Councillor for Ward 10 has been consulted on the Heatherington Building
Replacement Strategy and is supportive of the direction.
FINANCIAL IMPLICATIONS
The facility rationalization for Surface Operations Branch has sufficient authority available in capital accounts Building & Yards, Winter Storage Facility Replacement, Maple Grove Facility, SOPS Facility Consolidation and the Heatherington Facility Replacement to undertake the works identified in the 2007 Facility Consolidation and Property Rationalization Work Plan.
In 2006, a fire occurred at the former Kanata Works Yard facility. The decision was made to replace the lost capacity at the adjacent 1655 Maple Grove Facility. In the interim, temporary measures were taken under the City Manager’s delegated authority to house the Parks operation at a leased facility beginning in 2007, for a 3-year term at an estimated cost of $150,580 per annum, with 2 options to renew for a further term of one year each, plus $30,000 for annual RPAM operational expenditures and one-time capital fit-up costs estimated at $235,000. The expanded 1655 Maple Grove Facility will cover off the west area capacity requirements for Parks, Forestry and Roads, including Fleet support requirements.
The additional 2008 requirements will be incorporated in the 2008 draft operating budget and the $235,000 capital fit-up cost funding will be identified in the report to be tabled by RPAM.
The total construction estimate for the replacement of the 1635 Maple Grove Facility (former Kanata Works Yard), at the 1655 Maple Grove Facility is $5,050,000, of which, $1,050,000 was identified for specific works in 2007, with the remaining $4,000,000 construction budget to form part of the 2008 Capital budget, as identified in the 2008-2016 capital forecast.
Growth capital
requirements for Buildings & Yards and SDF’s requirements will be
incorporated into the 2008 and future capital budgets.
DISPOSITION
Upon approval of this report, the Public Works and Services Department, Surface Operations Branch, in conjunction with Real Property Asset Management Branch, will commence with implementation of the program as outlined in the report.
ATTACHMENT
Attachment 1 - Surface
Operations Operational Areas and Facilities
Attachment 1 - Surface
Operations Operational Areas and Facilities