2005 Audit Recommendations  -  Status Tracking
	Audit:  Emergency Management Program  (EMC Lead:  S. Kanellakos / Staff Lead:  J. Ash)
	Audit Recommendation	Management Response			Comments	Budget Implications 2007 or Beyond	Related Council Motions	Status Update
		Audit Management Response	Action Required Based on DCM Implementation Plan	Management Timelines    (Q1- Q4)	(Risks, issues regarding implementation, etc)	($$ if known)
3	That the Steering Cttee place a priority upon the timely completion of capital project 511-19, Municipal Evacuation Plan, and regularly monitor the project's progress and adequacy of resources assigned to the Project.	Management agrees with this recommendation. Management recognized the Evacuation Plan as a priority and dedicated resources to support this initiative in October 2005. The project focuses on planning all elements of an evacuation, which requires multi-departmental coordination. The first phase was completed in December 2005, and described the coordination mechanisms and major procedures for all plan elements and detailed internal City of Ottawa responsibilities within the plan. The next phase, anticipated to be complete by June 2006, will address all major job aids, coordination mechanisms and responsibilities involving external partners.	The first phase was completed in December 2005 and described the coordination mechanisms and major procedures for all plan elements and detailed internal City of Ottawa responsibilities within the plan.  The next phase, anticipated to be complete by June 2006, will address all major job aids, coordination mechanisms and responsibilities involving external partners.	Plan to be presented to CPS Committee and Council March 2007.			No	A General Evacuation Plan was completed on December 23, 2005. Work on a Detailed Evacuation Plan was initiated on  January 19th, 2006 (includes position checklists, major job aids, coordination mechanisms, and identification of external partners). An update on the Evacuation Plan was tabled for information at the EMP Steering Committee on October 10th, 2006.  The Steering Committee approved the Evacuation Plan on February 13th, 2007.  It will be presented to CPS Committee and Council for adoption as an annex to the Municipal Emergency Plan on April 5, 2007.
6	That the Steering Committee place a priority upon the timely completion of EMP capital project 511-07, Emergency Operations Centre (EOC) Design.	The current location and design of the Emergency Operation Centre (EOC) is problematic.  The layout is not appropriate for the number and types of activities required by a single tier municipality of Ottawa’s size, is located downtown and therefore at higher risk from a vulnerability perspective, has no permanent audio visual equipment and computer workstations and lacks an effective form of controlled access. Accordingly, a project has been identified for the design of a new Emergency Operations Centre. A Best Practices Review has been completed and an EOC Design Concept document was developed to aid in decision-making processes and the design phase. To date, the project team has also developed detailed operating procedures for the current EOC, which addresses notification procedures for mobilizing staff and procedural processes for the effective management of the EOC. The City of Ottawa is currently seeking partnership opportunities with the Federal Government – Public Safety and Emergency Preparedness Canada to co-locate Federal and Municipal- Emergency Operations Centers. Temporary modifications to the existing EOC are also being evaluated to enhance efficiencies of space and personnel.	Continue seeking partnership opportunities with the Federal Government – Public Safety and Emergency Preparedness Canada to co-locate Federal and Municipal- Emergency Operations Centers.  Evaluate and implement temporary modifications to the existing EOC to enhance efficiencies of space and personnel.	On-going			No	As per the Audit's direction, follow-up discussions regarding partnerships with Public Safety & Emergency Prepardeness were undertaken in Q2 of 2006. During those discussions it was identified that partnership opportunities were no longer viable and as per the direction given at the April 11th, 2006 Steering Committee the project was re-scoped to look at the development of a separate City EOC.  To date, detailed operating procedures for the current EOC, notification procedures for mobilizing staff, and procedural processes for effective management of the EOC have been developed and implemented. Staff from the Office of Emergency Management (OEM) also met with RPAM staff in January 2007 to identify the physical modifications required to enhance the efficiency of the current EOC. Staff from the OEM and RPAM will continue to work together to design and implement those identified modifications until the new EOC is identified and established.