Report
to/Rapport au :
22 November 2006 / le 22 novembre 2006
Submitted by/Soumis par : Greg Geddes, Chief Corporate Services Officer/Chef
des Services généraux
Contact
Person/Personne ressource: Marian
Simulik, Director, Financial Services and City Treasurer/Directrice des
services financiers et trésorière municipale
(613)
580-2424 x 14159, Marian.Simulik@ottawa.ca
SUBJECT: |
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OBJET : |
RAPPORT D’ÉTAPES DES DÉPENSES DE FONCTIONNEMENT - AU 30 SEPTEMBRE 2006 |
REPORT RECOMMENDATION
That Council receive this report for
information.
RECOMMANDATION DU
RAPPORT
Que le Conseil
municipal prenne connaissance du présent rapport.
This report
represents the third “Quarterly Operating Status” report for 2006 showing
actual spending and revenues against amounts budgeted for the period ending
September 30, 2006. Any adjustments
that have been made to the 2006 budget since the last quarterly report are also
identified.
In keeping with the
recommendations of the “It’s About Accountability” report, a forecast for 2006
is also provided. The inclusion of a
forecast allows for the identification of any potential areas where spending
priorities need to be adjusted or areas that need to be monitored over the
remaining months of the year.
As directed by Council, a compensation schedule showing the actual salary / benefits and overtime costs incurred by department / branch to September 30th versus the full year budget has also been included in this Status report.
DISCUSSION
3rd Quarter
Year-to-Date Results
As part of the City’s commitment towards improved financial transparency and accountability, the presentation of the financial information in the 2006 quarterly operating status reports are presented on a “calendarized” basis. This calendarization takes into account the seasonal nature of various City services and matches actual spending or revenues against the budget for the same time period, instead of against the whole year budget. This format change for 2006 allows City management to detect potential spending or revenue issues at an earlier point in the year and implement corrective action. Appendix A to this report shows the nine month year-to-date actual expenditures and revenues compared to the same period budget.
The results for the nine-month period indicate that the expenditures and revenues of the majority of City departments and non-departmental accounts are tracking close to the 100% level. In fact, the actual expenditures incurred to September 30th for the majority of departments are currently below the 100% level. Because of timing issues related to the actual processing and recording of expenditures and revenues, departments have reviewed these results incorporating any timing issues in the development of their 2006 forecasts.
A summary of the major budget adjustments and transfers made since the June 30 Status Report, either through the delegated authority given to the City Treasurer or through Council-approved reports, are as follows:
Nature of Budget
Adjustment |
$M
|
Funding Source |
Net Effect on
Budget Revenues and Expenditures |
Adjustment to the Housing program to reflect additional funding for the Supporting Communities Partnership Initiative (SCPI) |
$2.5 |
Increased provincial subsidy |
Increase to both revenues and expenditures |
Increase to the Employment and Financial Assistance Branch to reflect the adjustment to the provincial subsidy based upon the revised calculation for the National Childcare Benefit |
$1.3 |
Increased provincial subsidy |
Increase to both revenues and expenditures |
Increase to Financial Services branch, the penalty and interest revenue and the tax relief/grant account to reflect Council’s approval of the farm grant program on May 24, 2006 |
$0.235 |
Grant program is self-financing. Financial Services costs recovered through one-time funding source |
Increase to both revenues and expenditures |
The total effect of the adjustments to the budget, including those listed above is that the gross expenditures and revenue budget has been increased by $4.3 million to $2.139 billion.
In addition to the above adjustments that resulted in the increase to the City’s total corporate expenditure and revenue budgets, the following adjustments between branches within a department were made to more appropriately realign program costs. No change to the overall total corporate budget results from these adjustments
Budget Transfers |
$M
|
Adjustment between Employment and Financial Assistance and Cultural Services and Community Funding to better facilitate the presentation of community assistance grants that are funded from the National Childcare Benefit savings. |
$4.3 |
Transfer from Information Technology to Real Property Asset Management for Business Continuity Planning. |
$0.3 |
During the first
three quarters of 2006, Council has approved a number of reports that have
funding implications for the 2007 operating budget. In order to keep Council apprised of their decisions and the
impacts on the 2007 budget, the following table lists the reports and the potential
financial impact:
Report / Recommendations |
CouncilDate |
2007Impact $000 |
Budget 2006 – Information on Budget Reductions and
Service Delivery Improvements / Overtime Savings Targets |
Feb 20
|
|
Services identified for reduction which were reinstated with one-time funding |
|
|
|
|
292 |
|
|
112 |
|
|
83 |
|
|
212 |
|
|
82 |
|
|
55 |
|
|
206 |
|
|
73 |
|
|
1,115 |
|
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Canadian Tulip Festival Request for Emergency Funding |
April 12 |
23 |
OC Transpo shuttle service |
|
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Creation of the Rural
Affairs Office and Rural Summit Workplan Status Update |
April 26 |
100 |
Agriculture & Rural Affairs Committee support |
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Ottawa Public Library - Pay Equity Program
ACS2006-CRS-EMP-003 |
April 12 |
1,000 |
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Expansion of Local Calling Area - Toll-Free Calling ACS2006-PGM-ECO-009 |
June 14 |
25 |
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Community Funding Framework Policy - PhaseII ACS2006-CPS-CSF-001 |
Feb 8 |
500 |
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Late Payment Due Date – calculation of Penalty & Interest |
Sept 13 |
100 |
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Francophone subsidized child
care spaces – 3 year implementation ACS2006-CPs-PAR-0013 |
Oct 11 |
767 |
|
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Museum Sustainability Plan – Final
Report
ACS2005-CPS-CSF-0012 |
Sept 28 (2005) |
740 |
|
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|
Total Impacts |
|
4,370 |
In the June 30th
Status report, a forecast of the City’s year-end financial position was
provided. Based on the information
available at that time, a deficit of $7.5 million was projected. With over 10 months of actual results and a
careful review of budgetary requirements for the remainder of the year, City
staff are projecting a small surplus of $1.2 million, representing 0.06% of the
total budget expenditures or 0.1% of property tax revenues. Appendix B provides details of the 2006
year-end forecast by department and branch.
The major factors contributing to the change between the June 30th
and September 30th forecasts are described below.
Departmental Changes
In total, the
departmental forecasts are projecting a $6.3 million surplus representing an
increase of $5.6 million from the June 30th forecast. While there are a number of favourable
changes to the original June 30th forecast which are partially
offset by unfavourable changes, the majority of the increase is accounted for
in the following areas:
·
Lower than anticipated hydro and natural gas rates and a mild heating
season to date;
·
Reduced Ontario Works caseload than projected;
·
Additional approved Paramedic staffing to occur later in the year
resulting in vacancy savings; and
·
Review of operations and implementing initiatives to contain and/or
reduce projected deficit within Surface Operations without negatively impacting
service standards.
Although not
reflected in the 2006 forecast, the Building Services branch is projecting to
end the year in a surplus position.
With the passage of the Building Code
Statute Law Amendment Act and Regulation 305/03 (Bill 124), the Province
recognized the need for reserve funds to ensure municipalities are able to
fulfill their legislative mandate despite a downturn in construction activity,
and to cover long term capital investments and special costs /
liabilities. The 2006 surplus revenues
will be directed to these non-discretionary funds and this will be repeated in
subsequent years until the reserves are fully funded. Once this threshold has been achieved, the building permit fee
rate will be adjusted to cover only the direct and indirect costs and may
result in the fee rate being adjusted downward.
The deficit of $8.2 million, as projected in the June 30th
Status report, is expected to decline to $5.1 million - a reduction of $3.1
million. The major factors contributing to this
favourable e change between the June 30th and September 30th
forecasts are described below.
·
Water and sewer surcharge revenues are now projected to be higher and
closer to budget;
·
Penalty & Interest and Provincial Offence revenues are expected to
be higher but still below budget levels;
·
Revenues from Payment in lieu of taxes are projected to be higher; and
·
Based on the supplementary tax
billings, the additional revenue, while still higher than budget, will be lower
than the June 30th projections.
Should the year-end
position of the City not result in a surplus, funds are available in the Tax Stabilization Reserve Fund to cover deficit situations. A final year-end report on operations will
be forwarded to Council in the first half of 2007 once the City’s auditors have
completed their review of the financial statements.
During the consideration of the Auditor General’s “2005 Annual Report and 2005 Detailed Audit” reports, Council adopted the following motion:
Be it further
resolved that for the remainder of 2006, the Operating Status and Forecast Report
provide City Council with a detailed accounting of compensation, including
actual allocations for overtime, salary and benefits.
Included, as Appendix C, is a schedule that addresses this directive. Departmental and branch actual compensation expenditures from January 1st to September 30th have been compared against the annual 2006 compensation budgets. The total actual and budget provisions have been presented in the schedule under the following three categories:
CONSULTATION
All departments were consulted in the
preparation of this report.
FINANCIAL IMPLICATIONS
Based on current projections, a potential operating surplus of $1.2
million is forecast. Staff will be
monitoring the City’s expenditures and revenues over the remaining weeks of
2006 and their impacts on the City’s financial position.
Appendix
A – 2006 Operating Status Report as of September 30, 2006.
Appendix B – 2006 Operating Budget Forecast
Appendix C – 2006 Compensation &
Benefits / Overtime Report as of September 30, 2006.