1. 2005 CITY OF
OTTAWA CONSOLIDATED FINANCIAL STATEMENTS
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COMMITTEE RECOMMENDATION
That Council approve the 2005 City of Ottawa Consolidated Financial Statements.
RECOMMENDATION DU COMITÉ
Que le Conseil approuve les états financiers consolidés de 2005 de la
Ville d’Ottawa.
DOCUMENTATION
1.
Chief
Corporate Services Officer’s report dated 22 May 2006
(ACS2006-CRS-FIN-0023).
2. Ernst
& Young Audit Results – Year Ended December 31, 2005 issued previously
to all members of Council and held on file.
3. Extract of Draft Minute, 06 June 2006.
Report
to/Rapport au :
Corporate Services and Economic Development Committee
Comité des services organisationnels
et du développement économique
and Council / et au Conseil
Submitted by/Soumis par : Greg Geddes, Chief Corporate
Services Officer/
Chef des Services généraux
Contact Person/Personne ressource : Wayne Martin, Manager, Accounting and Financial Reporting/Gestionnaire, Vérification et rapports
580-2424, x25183, Wayne.Martin@ottawa.ca
SUBJECT: |
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OBJET : |
REPORT RECOMMENDATION
That the Corporate Services and Economic Development Committee and Council approve the 2005 City of Ottawa Consolidated Financial Statements.
RECOMMANDATION DU
RAPPORT
Que le Comité des
services organisationnels et du développement économique et le Conseil
approuvent les états financiers consolidés de 2005 de la Ville d’Ottawa.
DISCUSSION
The Financial Statements have been prepared in accordance with the accounting policies prescribed by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. These accounting policies require the reporting of revenues and expenditures on the accrual basis of accounting. The accrual basis of accounting recognizes revenues, as they are earned and measurable; expenditures are recognized, as they are incurred and measurable as the result of the receipt of goods and services and the creation of a legal obligation to pay. The City’s Operating and Capital Budgets are based upon a modified cash basis of accounting. This results in significant differences between the City’s external financial statements and its Operating and Capital Budgets.
These differences are reported as Amounts to be Recovered in Future Years and represent the timing difference between when expenditures are recognized under the accrual method of accounting and when they are funded through property taxes and rates as part of the Operating Budget. Specific details on the Amounts to be Recovered in Future Years are provided in note 14 to the Financial Statements.
CONSULTATION
Public Consultation was not required.
FINANCIAL IMPLICATIONS
Not applicable.
SUPPORTING DOCUMENTATION
Document
1 - 2005 City of Ottawa Consolidated Financial Statements
Document 2 - Ernst & Young Audit Results - Year Ended December 31, 2005 (issued
separately and held on file with the City Clerk)
December
31, 2005
To the Mayor and Members of Council
We have audited the consolidated statement of
financial position of the City of Ottawa as at December 31,
2005 and the consolidated statements of financial activities and cash flows for
the year then ended. These consolidated
financial statements are the responsibility of the City’s management. Our responsibility is to express an opinion
on these consolidated financial statements based on our audit.
We conducted our audit in accordance with Canadian
generally accepted auditing standards.
Those standards require that we plan and perform an audit to obtain
reasonable assurance whether the consolidated financial statements are free of
material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures
in the consolidated financial statements.
An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall
financial statement presentation.
In our opinion, these consolidated financial
statements present fairly, in all material respects, the financial position of
the City of Ottawa as at
December 31, 2005 and the results of its operations and its cash
flows for the year then ended in accordance with Canadian generally accepted
accounting principles.
Ottawa, Canada,
March 24, 2006. Chartered
Accountants
As
at December 31
The City of Ottawa
[dollars in thousands]
2005 2004
$ $
FINANCIAL
ASSETS
Cash and short-term investments 172,616 170,614
Accounts receivable 165,804 157,760
Investments [note
4] 719,825 526,868
Investment in government business enterprises [note
5] 253,569 431,059
Total financial assets 1,311,814 1,286,301
NON-FINANCIAL
ASSETS
Inventories 23,483 23,854
Prepaid expenses [note 6] 11,372 9,231
Total non-financial assets 34,855 33,085
Total assets 1,346,669 1,319,386
LIABILITIES
Accounts payable and accrued liabilities 276,133 227,284
Short-term loan [note 7] 16,907 12,985
Deferred revenue [note 8] 324,343 300,826
Employee benefits [notes 9 and 14] 253,498 236,758
Accrued interest [note 14] 12,650 11,278
Landfill closure and post-closure liability [notes
10 and 14] 10,847 17,828
Net long-term debt [notes 11 and 14] 721,848 655,481
Capital lease obligations [notes 12 and 14] 87,667 72,628
Total liabilities 1,703,893 1,535,068
Contingencies and commitments [notes 12 and
13]
MUNICIPAL
POSITION
Operating fund (10,765) 1,188
Capital fund 67,811 58,503
Reserves and reserve funds 451,428 300,202
Equity in government business enterprises [note
5] 253,569 431,059
Fund balances 762,043 790,952
Amounts to be recovered in future years [note
14] (1,119,267) (1,006,634)
Total municipal position (357,224) (215,682)
Total liabilities and municipal position 1,346,669 1,319,386
See
accompanying notes
The City of Ottawa
CONSOLIDATED
STATEMENT OF FINANCIAL ACTIVITIES
[dollars in thousands]
For the year ended December 31
2005 2004
$ $
REVENUES
Net taxes available for municipal purposes [note
15] 1,099,196 1,059,355
Fees and user charges 489,446 467,690
Government grants 391,080 363,975
Investment income 44,913 40,448
Interest from Hydro Ottawa Holding Inc. 189 16,455
Fines and penalties 20,448 18,767
Development charges 72,262 47,052
Other revenue 35,668 30,321
Total revenues 2,153,202 2,044,063
EXPENDITURES
General administration 179,707 187,141
Fire 116,341 113,716
Police 178,524 176,494
Land ambulance and other protective services 103,946 79,261
Roads, traffic and parking 215,874 199,256
Public transit 391,578 310,920
Wastewater treatment 101,961 77,627
Water supply and distribution 88,491 66,616
Waste and recycling services 46,729 44,221
Social housing 169,186 137,318
Parks and recreation 135,417 131,950
Libraries 43,051 29,152
Planning and development 30,936 32,784
Social services 272,475 267,458
Homes for the aged 53,162 58,855
Child care 89,546 82,280
Health 37,592 35,095
Interest and financing fees 62,738 62,353
Total expenditures 2,317,254 2,092,497
Net expenses for the year before the
following: (164,052) (48,434)
Equity in earnings of
government business enterprises [note 5] 22,510 19,659
Net expenses for the year (141,542) (28,775)
Financing
New debt issued 130,062 35,026
Capital lease 16,200 —
Debt principal repayments (64,856) (61,970)
Obligations to be funded in future years 31,227 11,937
Increase (decrease) in
financing 112,633 (15,007)
Change in fund balances for the year (28,909) (43,782)
Fund balance at the beginning of the year 790,952 834,734
Fund balance at the end of the
year 762,043 790,952
See accompanying notes For
the year ended December 31
The City of Ottawa
CONSOLIDATED STATEMENT OF CASH FLOWS
[dollars in thousands]
2005 2004
$ $
OPERATING
ACTIVITIES
Net expenses for the year (141,542) (28,775)
Adjustment for non-cash items:
Equity
in earnings of government business enterprises (22,510) (19,659)
Capital expenditures financed by capital lease 16,200 —
Uses:
Increase in accounts receivable (8,044) (16,829)
Increase in inventories — (90)
Increase in prepaid expenses (2,141) —
Decrease in accounts payable and accrued liabilities — (27,920)
Decrease in landfill closure and post-closure liability (6,981) —
(165,018) (93,273)
Sources:
Decrease in inventories 371 —
Decrease in prepaid expenses — 2,855
Increase in accounts payable and accrued liabilities 48,849 —
Increase in short-term loan 3,922 12,985
Increase in deferred revenue 23,517 57,446
Increase in employee benefit obligation 16,740 10,327
Increase in accrued interest 1,372 896
Increase in landfill closure and post-closure liability — 3,247
94,771 87,756
Cash used in operating activities (70,247) (5,517)
INVESTING
ACTIVITIES
Decrease (increase)
in investments (192,957) 49,171
Cash provided by (used in) investing activities (192,957) 49,171
FINANCING ACTIVITIES
Proceeds from payment of Hydro Ottawa Holding
Inc loan 200,000 —
New debt issued 130,062 35,026
Debt principal repayment (64,856) (61,970)
Cash provided by (used in) financing activities 265,206 (26,944)
Net increase in cash and short-term
investments for the year 2,002 16,710
Cash and short-term investments, beginning of
the year 170,614 153,904
Cash and short-term investments, end of the year 172,616 170,614
See accompanying notes
The City of Ottawa
NOTES
TO CONSOLIDATED FINANCIAL STATEMENTS
[dollars in thousands]
December 31, 2005
1. NATURE OF BUSINESS
The City of Ottawa
[“the City”] was created through Provincial legislation on December 20, 1999
and commenced operations on January 1, 2001.
The City is
responsible for providing municipal services such as employment and financial
assistance, long-term care, community services and libraries, emergency and
protective services including police, fire and ambulance, and transportation,
utilities and public works, including roads, sewers and wastewater, drinking
water, garbage and recycling.
As sole shareholder of
Hydro Ottawa Holding Inc. and the Ottawa Community Housing Corporation, the
City also provides hydro and housing services to the residents of Ottawa.
2. SIGNIFICANT ACCOUNTING POLICIES
Basis of presentation
These consolidated
financial statements are prepared by management in accordance with accounting
policies prescribed by the Public Sector Accounting Board [“PSAB”] of the
Canadian Institute of Chartered Accountants [“CICA”]. Since precise determination of many assets and liabilities is
dependent upon future events, the preparation of periodic financial statements
necessarily involves estimates, which have been made using careful judgment.
Basis of consolidation
These consolidated
financial statements reflect the assets, liabilities, revenues and expenditures
of the operating fund, capital fund, reserves and reserve funds, and include
the activities of all committees of council, and the following boards:
The Police Services Board |
The Carp Village Business Improvement Area |
The
City of Ottawa Public Library Board |
The
Vanier Business Improvement Area |
The
Ottawa Community Housing Corporation |
The
Manotick Business Improvement Area |
The
Ottawa-Nepean Campsite Authority |
The
Sparks Street Mall Authority |
The
Bank Street Business Improvement Area |
The Somerset Heights Business Improvement Area |
The
Westboro Business Improvement Area |
The
Preston Street Business Improvement Area |
The
Sparks Street Business Improvement Area |
The
Byward Market Business Improvement Area |
The
Somerset Village Business Improvement Area |
The
Rideau Business Improvement Area |
All interfund assets
and liabilities, revenues and expenditures have been eliminated.
Certain subsidiary
corporations are accounted for on a modified equity basis, consistent with the
generally accepted accounting treatment for such government business
enterprises [see note 5]. Under the
modified equity basis, the business enterprise’s accounting principles are not
adjusted to conform to those of the City, and inter-organizational transactions
and balances are not eliminated.
Subsidiary corporations accounted for in this manner are:
Pine View Municipal Golf Course
Hydro Ottawa Holding Inc.
and its subsidiaries
The City of Ottawa
Sinking Fund is not consolidated, except for the City’s share of Sinking Fund
interest income used to finance the principal amount of debt. The financial statements also exclude trust
assets that are administered for the benefit of external parties.
School boards
The taxation, other
revenues, expenditures, assets and liabilities with respect to the operations
of the school boards are not reflected in these consolidated financial
statements.
Basis of accounting
Revenues and
expenditures are reported on the accrual basis of accounting. The accrual basis of accounting recognizes
revenues, as they are earned and measurable; expenditures are recognized as
they are incurred and measurable as a result of receipt of goods or services
and the creation of a legal obligation to pay.
Measurement
uncertainty
The preparation of
financial statements in conformity with Canadian generally accepted accounting
principles requires management to make estimates and assumptions on such areas
as employee benefits, assessment appeals and environmental provisions. These estimates and assumptions are based on
the City’s best information and judgment and may differ significantly based on
actual results.
Financial
instruments
The City’s financial
instruments consist of cash and short-term investments, accounts receivable,
investments, accounts payable and accrued liabilities, deferred revenue, and
net long-term debt. Unless otherwise
noted, it is management’s opinion that the City is not exposed to significant
interest, currency or credit risks arising from these financial instruments. The carrying values of the City’s financial
instruments approximate their fair values unless noted.
Cash and short-term investments
Cash and short-term
investments include all highly liquid investments with remaining maturities of
90 days or less as at the balance sheet date.
Investments
Investments are
recorded at amortized cost less amounts written off to reflect a permanent
decline in value. Investments consist
of authorized investments pursuant to provisions of the Municipal Act and
comprise of financial instruments issued by Canadian government and Schedule I
and II banks, as well as asset-backed securities and eligible commercial
paper. Investments for Ottawa Community
Housing Corporation are carried at cost and only written down when there has
been a permanent impairment to the carrying value. Investments maturing less than or equal to 90 days are classified
as short-term investments on the Consolidated Statement of Financial Position.
Environmental
provisions
The City provides for
the cost of compliance with environmental legislation when conditions are
identified which indicate non-compliance with environmental legislation and
costs can be reasonably determined. The
estimated amounts of future restoration costs are reviewed regularly, based on
available information and governing legislation.
Deferred revenue
Certain amounts are
received pursuant to legislation, regulation or agreement and may only be used
in the conduct of certain programs or in the completion of specific work. In addition, certain user charges and fees
are collected but for which the related services have yet to be performed. These amounts are recognized as revenue in
the fiscal year the related expenditures are incurred or services performed.
Government
transfers
Government transfers relate to the social
services and housing programs and are recognized in the consolidated financial
statements in the period in which events giving rise to the transfer occur,
providing the transfers are authorized, any eligibility criteria have been met
and reasonable estimates of the amounts can be made.
Inventories
Inventories are
recorded at the lower of cost and replacement cost.
Capital assets
The historical cost and accumulated
depreciation of capital assets are not recorded for municipal purposes. Capital assets are reported as an
expenditure on the Consolidated Statement of Financial Activities in the year
of acquisition.
Employee benefit plans
The City has adopted the following policies
with respect to employee benefit plans:
[a] The costs of post-employment benefits are recognized as a
liability when earned; costs include projected future income payments, health
care continuation costs and fees paid to independent administrators of these
plans, calculated on a present value basis;
[b] The costs of pensions and other retirement benefits are
actuarially determined using the projected benefits method prorated on service
and management’s best estimate of retirement ages of employees, salary
escalation, expected health care costs and plan investment performance; and
[c] The contributions to a multi-employer, defined benefit pension
plan are expensed when contributions are due.
Solid
waste landfill provision
The estimated costs to
close and maintain solid waste landfill sites are based on estimated future
expenditures in current dollars, adjusted for estimated inflation, and are
reported as a liability on the Consolidated Statement of Financial Position.
Reserves and reserve funds
Reserves and reserve
funds comprise funds set aside for specific purposes by Council
[see schedule 3].
3. CHANGE IN BASIS OF
ACCOUNTING
The City has
adopted the accounting and disclosure requirements for local governments
related to contingent liabilities in 2005.
Contingent liabilities must now be recognized as an expense in the
financial statements when it is likely that a future event will confirm that a
liability had been incurred at the date of the financial statements, and the
amount can be reasonably estimated.
This change in accounting was applied prospectively in 2005. As a result, an amount of $17,270 has been
expensed in the Consolidated Statement of Financial Activities.
4. INVESTMENTS
Investments are
comprised of:
Cost Market Value
2005 2004 2005 2004
$ $ $ $
City of Ottawa debentures 43,274 49,164 45,908 52,482
Federal government 315,045 119,933 317,965 123,732
Provincial government 97,147 140,661 102,122 146,375
Municipal government 134,551 116,461 137,846 120,657
Banks 49,285 39,391 50,402 40,471
OCHC securities* 31,088 30,000 34,552 31,800
Other 49,435 31,258 49,293 31,744
719,825 526,868 738,088 547,261
* Corporate bonds, common and foreign stock held for Ottawa Community
Housing Corporation
The weighted average yield on investments held as at December 31, 2005
is 4.28% [2004 ‑ 5.00%].
Investments mature from April 7, 2006 to March 8, 2029.
Investments include $200,000 supporting a City Endowment Fund created
through the repayment of a promissory note from Hydro Ottawa Holding Inc. [see
note 5].
5. INVESTMENT IN
GOVERNMENT BUSINESS ENTERPRISES
Investments are comprised of:
Net Assets Share of Income
2005 2004 2005 2004
$ $ $ $
Pine
View Municipal Golf Course (253) (198) (55) (41)
Hydro
Ottawa Holding Inc. 253,822 431,257 22,565 19,700
253,569 431,059 22,510 19,659
[a] Investment
[100% owned] in Pine View Municipal Golf Course
The following table provides condensed supplementary financial
information for Pine View Municipal Golf Course:
2005 2004
$ $
Financial position
Current assets 123 83
Capital assets 1,704 1,550
Total assets 1,827 1,633
Current
liabilities 71 69
Cash
advanced by the City of Ottawa 2,009 1,762
Total liabilities 2,080 1,831
Net assets (253) (198)
2005 2004
$ $
Results
of operations
Total
revenues 2,007 1,682
Total
expenses 2,062 1,723
Net loss (55) (41)
[b] Investment
[100% owned] in Hydro Ottawa Holding Inc.
The following table provides condensed supplementary financial
information of Hydro Ottawa Holding Inc. for the year ended December 31:
2005 2004
$ $
Financial position
Current assets 152,571 140,529
Capital
assets 470,271 440,141
Other
assets 10,977 7,239
Total assets 633,819 587,909
Current
liabilities 148,480 138,888
Other 231,517 17,764
Total
liabilities 379,997 156,652
Net assets 253,822 431,257
Net assets consist of:
2005 2004
$ $
Investment
in Hydro Ottawa Holding Inc.:
Notes payable to the City of Ottawa — 200,000
Common shares [100%] 228,453 228,453
Retained earnings 25,369 2,804
Net assets 253,822 431,257
Interest income of $189 [2004 ‑ $16,455] was earned by
the City of Ottawa in 2005 on promissory notes bearing an annual interest rate
of 6.9%. On December 31, 2004, by
Resolution approved by City Council dated August 25, 2004, $37,825 of the
$237,825 promissory note issued by Hydro Ottawa Holding Inc. was converted
into 37,825,000 Class A common shares of Hydro Ottawa Holding Inc. On January 6, 2005, Hydro Ottawa Holding
Inc repaid the promissory note to the City of Ottawa in the amount of $200,000
with proceeds contributed to a City Endowment Fund [see schedule 3].
A
target dividend policy of 60% of any annual net income of Hydro Ottawa Holding
Inc was also approved by City Council.
The City of Ottawa as holder of common shares in Hydro Ottawa Holding
Inc is entitled to receive dividends related to 2005 operations as declared by
Hydro Ottawa Holding Inc Board in 2006.
For the year ended December 31, 2005, Hydro Ottawa Holding Inc. earned
revenues related to sale of electricity and broad bandwidth, the provision of
street lighting services, and energy management consulting in the amount of
$29,999 [2004 ‑ $30,757] from the City of Ottawa. Certain services mainly related to water and
sewer charges, fuel and permits were purchased from the City of Ottawa in the
amount of $354 [2004 ‑ $852]; property taxes in the amount of
$1,712 [2004 ‑ $1,644] and royalties in the amount of $137
[2004 ‑ $nil].
Hydro Ottawa Holding Inc. also owns 28.33% of Chaudière Water Power Inc.
[“CWP”], a corporate entity formed and owned by Domtar Inc., Energy Ottawa Inc.
and Hydro-Quebec that operates and maintains the Chaudière dam. By agreement, all expenditures incurred by
CWP, including those of a capital nature, are recovered from shareholders based
on their pro-rata interest in the Company.
2005 2004
$ $
Results
of operations
Total
revenues 707,934 621,856
Total expenses 685,369 602,156
Net income 22,565 19,700
6. PREPAID EXPENSES
The balance of prepaid expenses reported on the Consolidated Statement
of Financial Position is comprised of:
2005 2004
$ $
Prepaid
welfare entitlements 7,100 7,800
Other
prepaids 4,272 1,431
11,372 9,231
Prepaid welfare entitlements represent the advance payment of January
benefit entitlements in the month of December.
Of this amount, the Province of Ontario will fund 80%.
7. SHORT-TERM LOAN
The City has entered into an agreement with the Ontario Strategic
Infrastructure Financing Authority [“OSIFA”] for up to $45,700 in long-term
loans to be issued in future years for bridge, water and wastewater
projects. The City had short-term
construction loans outstanding in the amount of $16,907 [2004 ‑ $12,985]
under this loan facility as at December 31, 2005. In addition during 2005, $11,841 has been issued as a long term
debenture to OSIFA. This amount is
included in note 11.
8. DEFERRED REVENUE
Deferred revenue, set aside for specific purposes by legislation,
regulation or agreement as at December 31 is comprised of:
2005 2004
$ $
Development
charges 257,407 255,537
Other
deferred revenue 43,861 34,914
Gas
Tax 12,463 —
Cash
in lieu of parkland 7,374 7,475
Cash
in lieu of parking 3,022 2,669
Local
improvements 216 231
Total deferred revenue 324,343 300,826
9.
EMPLOYEE BENEFITS AND PENSION AGREEMENTS
The City provides certain benefits including retirement and other
employment benefits to most of its employees.
[a] Employee benefits
Employee benefit liabilities of the City as at December 31 are as
follows:
2005 2004 $ $
Post-retirement benefits 116,407 107,402
Post-employment benefits 68,089 66,939
Workplace Safety and Insurance Board
obligations 51,851 49,112
Vacation leave 17,151 13,305
253,498 236,758
The defined benefit plans relating to post-retirement and
post-employment provide a variety of benefits to retirees, active and long-term
disabled employees, including income, medical, dental, life insurance, workers’
compensation and sick leave gratuity benefits.
The City is a schedule 2 employer under the Workplace Safety and
Insurance Act and, as such, assumes full responsibility for financing its
workplace safety insurance costs. The
accrued obligation represents the present value of future benefits on existing
claims.
The continuity for post-retirement and post-employment benefits for 2005
is as follows:
Post-retirement Post-employment Total
$ $ $
Balance, at the beginning of
the year 107,402 66,939 174,341
Experience trend and interest
adjustments 5,421 (5,733) (312)
Current service costs/cost of
new claims 3,119 8,314 11,433
Interest cost 5,326 3,433 8,759
Benefits paid (4,861) (4,864) (9,725)
Balance,
at the end of the year 116,407 68,089 184,496
Due to the complexities in valuating the plans, actuarial valuations are
conducted on a periodic basis. The
liabilities reported in these consolidated financial statements are based on a
valuation as of December 31, 2005.
Many of the estimates and assumptions used in 2005 may change
significantly with the next detailed evaluation. The significant actuarial assumptions adopted in measuring the
City’s accrued benefit obligations for post-retirement and post-employment
benefits are as follows:
2005
Discount rate 4.5%
Inflation rate 3.0%
Health
care inflation rate 10%
initially, grading down to 5% in 2014
2004
Discount rate 5.0%
Inflation rate 3.0%
Health
care inflation rate 11%
initially, grading down to 5% in and after 2014
[b] Pension agreements
[i]
Ontario Municipal
Employees Retirement Fund
The City makes contributions to the Ontario
Municipal Employees Retirement System [“OMERS”], which is a multi-employer
pension plan, on behalf of most of its employees. The plan is a defined benefit plan, which specifies the amount of
the retirement benefit to be received by the employees based on length of
service and rates of pay. The City’s
contribution to the OMERS Plan for 2005 was $45,514 [2004 ‑ $41,590]
for current service and is included as an expenditure on the Consolidated
Statement of Financial Activities.
The amount contributed for past service to
OMERS for the year ended December 31, 2005 was $297 [2004 ‑ $320]
and is included as an expenditure on the Consolidated Statement of Financial
Activities.
[ii] City of Ottawa Superannuation Fund
The City also sponsors the City of Ottawa
Superannuation Fund [“COSF”], a defined benefit plan which provides retirement
benefits to employees based on length of service and rates of pay. With the introduction of OMERS, the COSF became
a closed group in 1965. As at December
31, 2005 there were no active members and 950 pension recipients. As at December 31, 2004, there were 4 active
members and 978 pension recipients. No
employee or matching employer contributions to the COSF for current service or
for past service was required in 2005 or 2004.
The
latest actuarial valuation was made as at December 31, 2004. The net pension asset is as follows:
$
Pension
fund assets ‑ end of the year 274,330
Accrued
benefit obligation ‑ end of the year 272,469
Net pension asset 1,861
The City is committed to provide an increase in
indexation from 55% of inflation to 75% in 2005 and an increase of 5% for each
of the next 5 years. The cost of this
indexation is expected to be approximately $20,000 and will be recorded over
the average remaining life expectancy of the former employees.
[iii] Ottawa-Carleton Regional Transit Commission
Employees’ Pension Plan
Staff of the former Ottawa-Carleton Regional
Transit Commission [“OC Transpo”] joined OMERS as of January 1, 1999.
OC Transpo maintains a contributory defined
benefit plan, which covers all of its employees and provides a pension based on
length of service and rates of pay. The
last actuarial evaluation was conducted as at January 1, 2005 and no experience
deficiency existed in the plan at that time.
10. LANDFILL CLOSURE AND
POST-CLOSURE LIABILITIES
The Ontario Environmental
Protection Act sets out the regulatory requirements for the closure and
maintenance of landfill sites. Under
this Act, the City is required to provide for closure and post-closure care of
solid waste landfill sites. The costs
related to these obligations are provided over the estimated remaining life of
the landfill sites based on usage.
The City has two active landfill sites ‑ Trail Road Landfill and Springhill as well as one inactive site for which the City has responsibilities for all costs relating to closure and post-closure care. As at December 31, 2005, the remaining capacity of the Trail Road site is approximately 8,200,000 [2004 ‑ 912,747] cubic meters, all of which is expected to be used by the year 2038. A Site Optimization/Expansion Environmental Assessment for Trail Road was approved in 2005, which increased the capacity of the Trail Rd landfill and will therefore extend the life [capacity] of the landfill from the year 2009 to the year 2038. The remaining capacity at the Springhill site is approximately 1,009,193 [2004 ‑ 1,140,017] cubic meters, which is expected to be used by the year 2021.
Closure for the Trail Road Landfill
and Springhill will involve covering the site, implementing drainage control,
installing ground water monitoring wells and gas recovery facilities. Post-closure care activities for these sites
and other inactive sites are expected to occur for approximately 25 years.
The estimated liability for the
care of landfill sites is the present value of future cash flows associated
with closure and post-closure costs discounted using the City’s cost of capital
of 4.5% [2004 ‑ 5.0%] as well as considering an annual CPI
inflation rate of 2.02% [2004 ‑ 2.02%] [annual average of the
last 10 years]. This estimate amounts
to $10,847 at December 31, 2005 [2004 ‑ $17,828] and is
included as a liability on the Consolidated Statement of Financial
Position. The main reason for the
reduction of the liability is due to the extension of the life of the Trail
Road Landfill from 2009 to 2038.
Estimated total expenditures over
the 25 years post-closure period are approximately $39,870.
11. NET LONG-TERM DEBT
[a] Net
long-term debt reported on the Consolidated Statement of Financial Position
comprise the following:
2005 2004
$ $
Instalment
and sinking fund debenture debt issued at various rates of interest ranging
from 2.41 % to 10.75% 618,773 544,251
The total value of sinking fund deposits, which have accumulated to the end of the year to retire
Sinking Fund debentures included in the above amount (154,221) (135,034)
464,552 409,217
Public
Private Partnership Debt 12,882 —
Mortgages
payable on housing properties at various interest rates ranging from 2.5% to
11.25% guaranteed by the Canada Mortgage and Housing Corporation 242,175 245,663
Forgivable
loans related to Canada Ontario Affordable Housing Program and the Residential
Rehabilitation Assistance Program 2,239 601
721,848 655,481
Public
housing debentures issued by Canada Mortgage and Housing Corporation in the
amount of $93,061 [2004 ‑ $96,877] included in the Ottawa
Community Housing Corporation [“OCHC”] have not been included in these
consolidated financial statements as they are the responsibility of the
Province.
Mortgages
and forgivable loans on housing properties are governed by operating agreements
with the Province of Ontario and/or the Canada Mortgage and Housing Corporation
and involve no direct or indirect obligation to the City of Ottawa. Properties owned by OCHC with a net book
value of approximately $244,414 [2004 ‑ $246,264] pledged as
collateral for the mortgages and forgivable loans, have not been reflected in
the Consolidated Statement of Financial Position.
[b] Principal
payments including contributions to the Sinking Fund in future years are:
$
2006 55,746
2007 48,902
2008 47,760
2009 49,457
2010 and thereafter 473,453
675,318
These amounts will be paid from tax and rate
supported operations. It is estimated
that interest to be earned by the Sinking Fund will amount to approximately
$46,530, which together with the $675,318 shown above, will be used to retire
the outstanding debt of $721,848.
[c] In
addition to the net long-term debt set out above, the City has entered into
guarantees of loans amounting to $47,800 arranged to provide financing for the
development of an ice rink and the construction of a Paramedic headquarters
facility under Public Private Partnerships.
The City’s guarantees also cover the borrowers’ obligations under
interest rate derivative agreements to manage the volatility of interest
rates. Similarly, the City has entered
into a loan agreement and a respective interest rate derivative agreement for
the construction of another ice rink facility in the amount of $12,882 under
another Public Private Partnership.
With respect to these loan facilities, the City has converted $60,800 of
floating rate debt for fixed rate debt ranging from 5.85% to 6.49%. The related derivative agreements are in
place until the maturity of the debts in 2025 to 2035.
The City leases an administrative office building and Paramedic Services
headquarters building as detailed below:
Office
Paramedic
Services
Building Building
Lease term 24
years 30
years
Interest rate 6.0% 5.794%
Purchase option $10,000 $Nil
Future minimum
payments for both the above capital leases are as follows:
Paramedic
Office Building Services Building Total
Principal Interest Principal Interest Principal Interest
$ $ $ $ $ $
2006 1,231 4,127 517 858 1,748 4,985
2007 1,305 4,053 529 830 1,834 4,883
2008 1,388 3,975 542 800 1,930 4,775
2009 1,473 3,892 554 770 2,027 4,662
2010 1,561 3,803 566 739 2,127 4,542
Thereafter 64,509 38,392 13,492 7,932 78,001 46,324
71,467 58,242 16,200 11,929 87,667 70,171
13. CONTINGENCIES AND COMMITMENTS
[a]
In the normal course of
operations, the City has become involved in various claims and legal
proceedings. While the final outcome
with respect to claims and legal proceedings pending at December 31, 2005
cannot be predicted with certainty, it is the opinion of management that their
resolution will not have a materially adverse effect on the City’s financial position
or results of operations.
[b]
A class action
suit claiming $500,000 in restitution payments plus interest was served on the
former Toronto Hydro-Electric Commission in 1998 as the representative of the
Defendant Class consisting of all municipal electric utilities in Ontario which
have charged late payment charges on overdue utility bills at any time after
April 1, 1981.
The claim is that late payment penalties result
in electric utilities receiving interest at effective rates in excess of what
is allowed under Section 347(1)(b) of the Criminal Code. This action has not yet been certified as a
class action and no discoveries have been held, as parties were awaiting the
outcome of a similar proceedings brought against The Consumers Gas Company
Limited [now Enbridge Gas Distribution Inc.].
On
April 22, 2004, the Supreme Court of Canada released a decision in the Enbridge
Gas Distribution Inc. [“EGD”] case with respect to late payment penalties. The Court rejected all the defences which
had been raised by EGD, however the Court did not permit the plaintiff class to
recover damages for any period prior to the issuance of the Statement of Claim
in 1994. At this time, it is not
possible to quantify the effect, if any, on the financial statements of the City
of Ottawa.
[c]
Purchasers of
electricity in Ontario, through the Independent Electricity System
Operator [“IESO”], are required to
provide security to mitigate the risk of their default based on their expected
activity in the market.
The IESO
could draw on these guarantees if Hydro Ottawa Holding Inc fails to make a
payment required by a default notice issued by the IESO. A prudential support obligation is
calculated based upon a default protection amount and the distributor’s trading
limit less a reduction for the distributor’s credit rating. As at December 31, 2005 and December 31,
2004, Hydro Ottawa Holding Inc. provided bank letters of credit of $22,000 to
cover its prudential support obligation.
In addition, Hydro Ottawa
Holding Inc provided bank letters of credit of $376 to the City of Ottawa and
Ontario Power Authority as security for construction projects.
[d]
Hydro Ottawa
Holding Inc. participates with other electrical utilities in Ontario in an
agreement to exchange reciprocal contracts of indemnity through the Municipal
Electrical Association Reciprocal Insurance Exchange. Hydro Ottawa Holding Inc. is liable for additional assessments to
the extent premiums collected and reserves established are not sufficient to
cover the cost of claims and costs incurred.
If any additional assessments are required in the future, their cost
would be charged to operations in the year in which they occur.
[e]
Hydro Ottawa
Holding Inc. may be subject to environmental regulatory requirements related to
the destruction of PCBs in distribution transformers and other clean up related
to PCBs if draft federal legislation in its current form is ultimately
passed. Proposed revisions to the
Federal PCB Regulatory Framework under the Canadian Environmental Protection
Act, 1999 recommends that certain equipment containing PCBs be removed from
service by December 31, 2009 with final removal of PCB equipment expected by
December 31, 2014. This legislation
could result in approximately $10,000 to $11,000 being spent over the 4-year
period from 2006 to 2009. No amount has
been recorded in these financial statements.
[f]
The City has
commitments on capital projects at December 31, 2005 in the amount of $261,075
[2004 ‑ $130,208].
[g] The City is committed to the following
payments over the next five years under operating lease agreements:
$
2006 14,260
2007 11,612
2008 10,875
2009 10,384
2010 5,521
[h] Hydro
Ottawa Holding Inc. has $9,600 in open commitments for 2006. This includes $3,200 for an application
services agreement, for its customer information system and beginning in 2005
an arrangement to provide call centre services, with IBM Canada Limited. The minimum billable value of the agreement
over its term is $16,418 and is set to expire December 31, 2010.
[i] The City has commitments for the purchase of
ice rental time in the amount of $8,064 and $13,047 in accordance with two
Public Private Partnership Agreements.
These commitments are set to expire in 2024 and 2034 respectively.
14. AMOUNTS TO BE RECOVERED IN FUTURE YEARS
The amounts to be recovered in future years reported on the Consolidated
Statement of Financial Position are comprised of:
2005 2004
$ $
Net
long-term debt 721,848 655,481
Employee
benefits 253,498 236,758
Capital
lease obligations 87,667 72,628
Accrued
interest on debt 12,650 11,278
Landfill
closure and post-closure liability 10,847 17,828
Others 32,757 12,661
1,119,267 1,006,634
Net financial liabilities are
comprised of:
2005 2004
$ $
Total financial assets 1,311,814 1,286,301
Total liabilities 1,703,893 1,535,068
Net financial liabilities (392,079) (248,767)
15. NET
TAXES AVAILABLE FOR MUNICIPAL PURPOSES
2005 2004
$ $
Property taxes 1,334,561 1,291,913
Payment in lieu of taxes 175,686 176,821
Local improvements and
other charges 15,159 15,157
Less education taxes (426,210) (424,536)
Net taxes available for municipal purposes 1,099,196 1,059,355
16. OPERATING EXPENDITURES BY OBJECT
2005 2004
$ $
Salaries,
wages and employee benefits 979,280 922,292
Contracted
and general services 92,958 86,219
Materials,
equipment and supplies 337,340 296,878
Interest
charges 61,053 61,462
Rents
and financial expenses 41,735 35,537
Third-party
social, cultural and recreation programs 321,926 313,153
Expenditures
recovered from capital (27,560) (28,855)
1,806,732 1,686,686
17. PUBLIC LIABILITY INSURANCE
The City self-insures for public liability claims up to a specific
amount and outside coverage is in place for claims in excess of these
limits.
The City has reserve funds for self-insurance which at December 31, 2005
amounted to $4,298. The City
contributed $1,146 [2004 ‑ $703] to these reserve funds from
operations.
18. BUDGET AMOUNTS
Budgets established for capital, reserves and reserve funds cover
multiple fiscal years and, therefore, have not been shown on the consolidated
financial statements.
19. COMPARATIVE FIGURES
Certain comparative figures for 2004 have been reclassified to conform
with the presentation adopted in 2005.
The City of Ottawa Schedule
1
ANALYSIS
OF CONSOLIDATED
OPERATING
FUND
[dollars in thousands]
For the year ended December 31
2005 2005 2004
Budget Actual Actual
$ $ $
[unaudited]
REVENUES
Net taxes available for municipal purposes [note
15] 1,094,104 1,099,196 1,059,355
Fees and user charges 492,376 489,446 467,690
Government grants 336,943 346,930 333,964
Investment income 33,697 29,685 30,923
Interest/Dividends from Hydro Ottawa Holding Inc. 12,000 189 16,455
Fines and penalties 23,352 20,448 18,767
Development charges 553 717 693
Other revenue 5,748 5,311 5,340
Total
revenues 1,998,773 1,991,922 1,933,187
EXPENDITURES
[note 16]
General administration 137,247 127,811 117,631
Fire 109,032 109,348 109,035
Police 171,276 172,893 166,636
Land ambulance and other protective services 82,218 82,344 70,573
Roads, traffic and parking 118,987 130,750 117,576
Public transit 269,659 276,828 240,674
Wastewater treatment 34,565 33,355 30,022
Water supply and distribution 33,403 32,934 30,187
Waste and recycling services 31,123 31,835 41,528
Social housing 120,638 123,404 114,245
Parks and recreation 115,809 117,863 105,419
Libraries 30,085 35,301 27,895
Planning and development 27,928 26,198 28,032
Social services 273,339 272,288 267,458
Homes for the aged 43,782 45,206 41,213
Child care 83,937 88,044 81,114
Health 38,086 37,592 35,095
Interest and financing fees 66,719 62,738 62,353
Total
expenditures 1,787,833 1,806,732 1,686,686
Net revenues for the
year 210,940 185,190 246,501
Financing
and transfers
Debt principal repayments (64,952) (64,856) (61,970)
Transfer from reserve funds 17,591 38,433 57,036
Transfer to reserve funds (189,934) (197,588) (247,216)
Transfer from [to] capital (4,894) (4,359) 4,618
Obligations to be funded in future years 31,249 31,227
11,937
Total financing and
transfers (210,940) (197,143) (235,595)
Change
in operating fund balance (11,953) 10,906
Fund
at the beginning of the year 1,188 (9,718)
Fund balance at the
end of the year (10,765) 1,188
The City of Ottawa Schedule
2
ANALYSIS
OF CONSOLIDATED
CAPITAL
FUND
[dollars in thousands]
For the year ended December 31
2005 2004
$ $
REVENUES
Government grants 44,150 30,011
Development
charges 71,545 46,359
Other
revenue 21,201 22,282
Total revenues 136,896 98,652
EXPENDITURES
General
administration 51,896 69,510
Fire 6,993 4,681
Police 5,631 9,858
Land
ambulance and other protective services 21,602 8,688
Roads,
traffic and parking 85,124 81,680
Public
transit 114,750 70,246
Wastewater
treatment 68,606 47,605
Water
supply and distribution 55,557 36,429
Waste
and recycling services 14,894 2,693
Social
housing 45,782 23,073
Parks
and recreation 17,554 26,531
Libraries 7,750 1,257
Planning
and development 4,738 4,752
Social
services 187 —
Homes
for the aged 7,956 17,642
Child
care 1,502 1,166
Total expenditures 510,522 405,811
Net expenditures for the year (373,626) (307,159)
Financing and transfers
New debt issued 130,062 35,026
Capital lease 16,200 —
Contributions from reserves and
reserve funds 232,313 160,315
Contributions from [to]
operating fund 4,359 (4,618)
Total financing and transfers 382,934 190,723
Change in capital fund balance 9,308 (116,436)
Fund balance at the beginning
of the year 58,503 174,939
Fund balance at the end of the year 67,811 58,503
See
accompanying notes
The City of Ottawa Schedule
3
ANALYSIS
OF CONSOLIDATED
RESERVES
AND RESERVE FUND
[dollars in thousands]
For the year ended December 31
2005 2004
$ $
REVENUES
Investment income 15,228 9,525
Other revenue 9,156 2,699
Total revenues 24,384 12,224
FINANCING
AND TRANSFERS
Transfer from equity
in government business enterprise 200,000 —
Transfer from
operating fund 197,588 247,216
Transfer to operating
fund (38,433) (57,036)
Transfer to capital
fund (232,313) (160,315)
Total financing and transfers 126,842 29,865
Change in reserves
and reserve fund balance 151,226 42,089
Fund balance at the
beginning of the year 300,202 258,113
Fund balance at the end of the year 451,428 300,202
As at December 31
2005 2004
$ $
Reserves 3,991 3,404
Endowment fund 200,000 —
Capital expenditures 214,981 271,473
Equipment replacement 22,679 14,656
Employee benefits 5,479 3,765
Other 4,298 6,904
Total reserve funds 447,437 296,798
Total reserves and reserve funds 451,428 300,202
See accompanying notes
2005 CITY OF OTTAWA CONSOLIDATED FINANCIAL
STATEMENTS
ÉTATS
FINANCIERS CONSOLIDÉS DE 2005 DE LA VILLE D’OTTAWA
ACS2006-CRS-FIN-0023
Morris Romanow stated his concern was with how management gets the information to Council, so that it can manage the budget properly. He said he was aware that currently Council receives a quarterly variance report six weeks after the end of a quarter. He opined this was not a useful control document and suggested that a monthly report would be much better. Mr. Romanow noted he had suggested two years previous, it would be helpful for the Corporate Services and Economic Development Committee to create a sub-committee (e.g. made up of three Councillors) to review the budget on a monthly basis and report back to Council. He felt such a process would be useful for Council in determining priorities, in that Council would know how much was available to spend. The response he received at that time to his suggestion was it was too expensive to do this. He questioned how the City Manager does it and felt surely he must have his managers report to him on their budgets, on a monthly basis.
In concluding his remarks, Mr. Romanow stated it was unfortunate that Council has not got a handle on the budget. He made reference to reports in the media that Council has difficulty establishing its priorities and devotes too much time discussing meaningless issues. Mr. Romanow pointed out in the last two years there have been three sewage back-ups (one very close to his home) and felt this begged the question “Where are Council’s priorities?”
There being no further delegations, the Committee approved the staff recommendation.
That the Corporate Services and Economic
Development Committee and Council approve the 2005 City of Ottawa Consolidated
Financial Statements.
CARRIED