2. arts, heritage and culture advisory committee – 2005
annual report and 2006 work plan comitÉ consultatif sur les arts, le patrimoine et la culture – rapport
annuel de 2005 et plan de travail 2006 |
That Council:
a. receive
the 2005 Annual Report of the Arts, Heritage and Culture Advisory Committee as
detailed in Attachment 1; and
b. approve the objectives contained in the 2006 workplan, as detailed in Attachment 2.
RECOMMANDATION
DU COMITÉ
Que le Conseil :
a.
reçoive le Rapport annuel de 2005 du
Comité Consultatif sur les Arts, le
Patrimoine et la Culture, tel que décrit à la pièce jointe no 1;
b. approuve les objectifs qui sont
présentés dans le plan de travail 2006, tel que décrit à la pièce jointe no 2.
DOCUMENTATION
1. Chair, Arts, Heritage and Culture Advisory Committee report dated 8 March 2006 (ACS2006-CCV-AHC-0001).
Report to/Rapport au :
Health,
Recreation and Social Services Committee
Comité de la santé, des loisirs et des services sociaux
and Council / et au Conseil
Submitted by/Soumis par : Submitted by/Soumis par: Chair/président
Arts, Heritage and Culture Advisory Committee/
Comité Consultatif sur les Arts, le Patrimoine et la Culture
Contact Person/Personne ressource : Brenda Emond,
Advisory Committee Coordinator
City Clerk’s Branch/Direction du greffe
(613) 580-2424 21801, brenda.emond@ottawa.ca
REPORT RECOMMENDATIONS
That the Arts, Heritage and Culture Advisory Committee recommend that the Health, Recreation and Social Services Committee recommend Council:
a. receive the 2005
Annual Report of the Arts, Heritage and Culture Advisory Committee as detailed
in Attachment 1; and
b. approve the objectives contained in the
2006 workplan, as detailed in Attachment 2.
Que Comité consultatif sur les arts, le
patrimoine et la culture recommande que le Comité de la santé, des loisirs et
des services sociaux recommande que le Conseil :
a. reçoive le Rapport
annuel de 2005 du Comité Consultatif
sur les Arts, le Patrimoine et la Culture, tel que décrit à la pièce jointe no 1;
b. approuve les objectifs qui sont
présentés dans le plan de travail 2006, tel que décrit à la pièce jointe no 2.
BACKGROUND
City Council, 3 December 2003, reconfirmed its governance structure. This included the advisory committees, and the requirement for each to complete a workplan outlining proposed projects and activities for the upcoming year. The workplan is to identify each and every activity the Committee plans to undertake in the upcoming year, whether they have a budgetary impact or not. The item should be identified, a brief description of the project or activity should be noted, and the anticipated timing of the item should be provided.
The Lead Department Representatives are to provide the Committee with information on the departmental workplan and priorities, where the workplans of the Committees tie into that workplan, and where the Committee can assist the Department. The Lead Department Representative will also advise on what staff and/or financial resources are available as part of departmental priorities.
DISCUSSION
The Arts,
Heritage and Culture Advisory Committee’s Terms of Reference include the requirement
to produce an annual work plan. The
work plan is a means to establish projects, activities and initiatives that
will take place the following year.
This report will also provide the amount of funds required to accomplish
the Committee’s goals.
At its 26 January 2006 meeting, the Arts, Heritage and Culture Advisory Committee approved its 2006 workplan. The 2006 final work plan of the Arts, Heritage and Culture Advisory Committee is at Attachment 2.
The mandate of the Arts,
Heritage and Culture Advisory Committee is to provide leadership,
advice and assistance to Ottawa City Council, through the Health, Recreation
and Social Services Committee, on the development and implementation of (i)
municipal arts and culture policies, programs and development initiatives in
all disciplines; and (ii) heritage policies (excepting heritage designations),
by-laws, strategies and programs to support museums, heritage events and
programming, archives, historic sites and collections and the preservation and
interpretation of monuments, memorials, structures and natural and
archaeological sites. The complete Terms of Reference can be
found at Attachment 3 of this report.
The Community and Protective Services (CPS) Department appreciates the advice and assistance received from the Arts, Heritage and Culture Advisory Committee in 2005 as reflected in Document 1 including participation in the development of the City’s Museum Sustainability Plan and Arts Investment Strategy, among other issues. The CPS Department supports the AHCAC’s 2006 workplan outlined in Document 2.
FINANCIAL IMPLICATIONS
N/A
SUPPORTING DOCUMENTATION
Attachment 1 – 2005 Annual Report of the Arts, Heritage and Culture Advisory Committee
Attachment 2 – Proposed 2006 Workplan of the Arts, Heritage and Culture Advisory Committee
Attachment 3 – Arts, Heritage and Culture Advisory Committee Terms of Reference
DISPOSITION
City Clerks Branch staff will forward the recommendations approved by the Health, Recreation and Social Services Committee to City Council for ratification.
Attachment
1
2005 ANNUAL REPORT
ARTS, HERITAGE AND CULTURE ADVISORY COMMITTEE
The
Arts, Heritage and Culture Advisory Committee would like to highlight their
involvement in the following activities in 2005:
-
Supporting the City of
Ottawa’s Arts Acquisition Fund and Capital Assistance Program for the arts.
-
Participation in the
development of the City of Ottawa’s Museum Sustainability Plan, including
participation on the Steering Committee and hosting public consultations.
-
Extending the lease at
111 Sussex Dr. for the City of Ottawa Archives, thus preventing an interim move
to 1700 Blair Rd.; and continuing to identify a permanent home with adequate
long-term facilities for the archives.
-
Participation in the
Public Advisory Committee for the Bank St. Functional and Preliminary Design
Project.
-
Continuous input /
feedback to the Arts Investment Strategy.
-
Participation in, and
presentation of awards for, the 2005 Heritage Community Recognition Program.
-
Participation in the
planning for the Orleans Arts Centre.
-
Expressing continued
support of the new 150 Elgin St. Concert Hall.
-
Supporting the ITR
Theatre Co.’s application to purchase the Blachfield School property in
Osgoode.
-
Participation in the
2006 Budget deliberations.
Attachment 2
OBJECTIVE 1
Heritage
Advocacy
To act as advocates and
advisory body to City Council, through the Health, Recreation and Social
Services Committee on matters pertaining to heritage. The AHCA Committee will advise and assist in the development and
implementation of heritage policies, by-laws, strategies and programs to
support museums, archives, historic sites and collections and the preservation
and interpretation of monuments, memorials structures and natural and
archaeological sites. Advice will be
provided in response to identified priorities and issues as they arise.
OBJECTIVE 2
City of Ottawa’s
20/20 Official Plan
Contribute
to establishing criteria to determine benchmarks and achievement of heritage
and cultural goals with the City of Ottawa’s 20/20 Official Plan and Arts and
Heritage Master Plan. That the AHCAC ensure community heritage issues are
maintained and firmly established within the framework and schedules by City Council
and City staff. And that the spirit,
policies and recommendations of the 20/20 Ottawa Plan are respected in all
public policy developments by the City of Ottawa.
OBJECTIVE 3
City
Heritage Programming
To
work with the staff of the Community and Protective Services Department’s
Office of Cultural Affairs to provide advice and support with respect to
ongoing Heritage programs and recognition events, and to respond to community
needs and make recommendations for future City heritage recognition, if necessary. Established programs of particular interest
includes:
Heritage
Fair 2006-2007
AHCAC will work in conjunction with the representatives of school
boards, heritage staff and applicable heritage organizations. Encourage the
public system to follow the Catholic Board of Education's successful example.
Heritage Day
Encourage all heritage groups to hold community heritage events
throughout Heritage Day and Heritage Month.
And continue to support the Annual Heritage Day at City Hall.
Doors Open Ottawa
Support and promote partnership between the City, the heritage community and the corporate sector with the annual Doors Open Ottawa program.
OBJECTIVE 4
City of Ottawa 2007 Budget and 2008 Budget
To provide input to
the City of Ottawa pre-budget (2007 and 2008) consultation process, and to
continue to review the City of Ottawa Draft 2007 Budget estimates and provide
input with respect to Heritage allocations. To make further representation to
City Council during the 2007 Budget public consultation process to ensure that
Heritage spending allocations respond to identified needs and priorities.
OBJECTIVE 5
City of Ottawa Archives
As originally stated in the
Ottawa 20/20 Arts and Heritage Plan, a high priority issue for 2006 is to
assist the City of Ottawa Community and Protective Services Department and the
City of Ottawa Archives in resolving the ongoing problem of finding a permanent
facility, with adequate processing room and active and storage facilities. Critical factors that warrant resolution of
this issue are:
1. The City of Ottawa current lease at 111 Sussex Drive expires at
the end of 2007.
2. Stable facilities and
funding is needed for staffing the City Archives to enable processing the
backlog of >78,000 boxes of records inherited by amalgamation and for normal
daily archival activity.
These concerns may be best
allayed by the development of a City of Ottawa Archives Sustainability Plan,
guided by a Steering Committee in which the AHCAC participates.
OBJECTIVE 6
Heritage Places and Sites
Provide advice and guidance
to Ottawa City Council, through the Health, Recreation and Social Services
Committee, and City staff on matters to support museums, archives, historic
sites and collections and the preservation and interpretation of monuments,
memorials, structures and natural and archaeological sites.
OBJECTIVE 7
Heritage
and Cultural Education and Awards
To work with
the Community and Protective Services Department to provide support for the
promotion of municipal, and other levels of government, Heritage and Cultural
awards programs that respects previously defined recognition programs,
acknowledges excellence, community impact, involvement and contribution by
individuals and heritage organizations.
Arts Advocacy Workplan 2006
OBJECTIVE 1
Arts Advocacy
To
act as an arts advocate and advisory body to City Council through the Health,
Recreation and Social Services Committee, on matters pertaining to arts
policies, by-laws, strategies and programs in support of local artists, arts
organizations and to the benefit of the community at-large. Advice will be provided in response to
identified priorities and issues as they arise.
OBJECTIVE 2
City of
Ottawa’s 20/20 Official Plan
and Arts Master Plan/Policy
To assist the Community and Protective
Services Department to establishing criteria to determine benchmarks and
achievements arts goals within the 20/20 Ottawa Official Plan and Arts and
Heritage Master Plan that defines a
vision for the arts in Ottawa, respects the creative efforts of individuals and
groups in their pursuit of excellence at all levels of arts activity, ensures
access for the public, assists in the development of a diverse arts sector,
encourages partnerships, and ensures an efficient and effective system of delivery
in the arts sector.
And
that the spirit, policies and recommendations of the 20/20 Ottawa Plan are
respected in all public policy developments by the City of Ottawa.
OBJECTIVE
3
2007 Arts Funding
Policy
To
work with the staff of the Community and Protective Services Department’s
Office of Cultural Affairs to provide advice with respect to the Arts Funding
Policy for 2007 and to monitor the effects of the policy, ensure that it
responds to community need and make recommendations for adjustments to the
policy for the 2004 funding cycle, if necessary.
OBJECTIVE 4
City of Ottawa 2007 Arts Budget
To provide input to
the City of Ottawa Pre-budget consultation process and to review the City of
Ottawa DRAFT 2007 Budget estimates and provide input with respect to arts
allocations. To make further representation to City Council during the public
consultation process to ensure that arts spending allocations respond to
identified needs and priorities.
OBJECTIVE 5
Arts
Facilities
To work with Community and
Protective Services Department to provide advice with respect to the
development, construction and acquisition of facilities for the arts, to meet
both the short and long-term needs, to review and identify the gaps and
priority needs and to develop a strategy for arts facility development.
OBJECTIVE
6
Awards
To work with the Community and Protective Services Department to provide advice with respect to the promotion of existing municipal and other levels of governments’ arts awards programs that respects previously defined recognition programs, acknowledges excellence, community impact, involvement and contribution by individuals and arts organizations.
OBJECTIVE 7
Community Consultation
To foster and encourage public outreach and to provide information and
opportunities to discuss issues and exchange ideas with members of the public,
the Committee may include rotating site visits, committee meetings, focused
consultations and a possible arts forum in its 2003 activities.
Attachment
3
ARTS, HERITAGE AND CULTURE ADVISORY COMMITTEE
Terms of Reference
MANDATE
The City of Ottawa’s Arts, Heritage and Culture
Advisory Committee will provide leadership, advice and assistance to Ottawa
City Council, through the Health, Recreation and Social Services Committee, on
the development and implementation of (i) municipal arts and culture policies,
programs and development initiatives in all disciplines; and (ii) heritage
policies (excepting heritage designations), by-laws, strategies and programs to
support museums, heritage events and programming, archives, historic sites and
collections and the preservation and interpretation of monuments, memorials,
structures and natural and archaeological sites.
The Arts, Heritage and Culture Advisory Committee shall be responsible
for:
· Providing a forum for groups and organizations interested in preserving or promoting arts, heritage and cultural resources, to raise issues and concerns;
· Providing advice and guidance to Ottawa City Council, through the Health, Recreation and Social Services Committee, on the implementation of the Ottawa 20/20 Arts and Heritage Plan, and to ensure the City of Ottawa’s commitment to the approved Ottawa 20/20 plan for the arts;
· Providing advice and guidance to Ottawa City Council, through the Health, Recreation and Social Services Committee, on the implementation of the Ottawa 20/20 Arts and Heritage Plan, and to ensure the City of Ottawa’s commitment to the approved Ottawa 20/20 plan for heritage, and to the ongoing development of heritage policies, by-laws, strategies and programs to support museums, archives, historic sites and collections and the preservation and interpretation of monuments, memorials, structures and natural and archaeological sites;
· Conducting advocacy on behalf of Ottawa’s arts, heritage and cultural communities;
· Providing advice and guidance on the implementation of Ottawa’s municipal arts, heritage and cultural policies and by-laws and other corporate policies which may affect arts, heritage and culture;
·
Advising on ways to increase the
commitment to, and further public understanding of, arts,
heritage and culture issues;
· Providing advice and guidance on the success of Ottawa’s arts, heritage and culture funding, development, facility, community and public arts, heritage and cultural activity and initiatives, and recommend changes as required;
· Reporting to Committee and City Council on the “state of the arts, heritage and culture” in Ottawa and resulting social, quality-of-life and economic impacts;
· Promoting the integration and linkage of arts, heritage and cultural policy and activity across all government levels throughout all sectors within the community-at-large;
· Advising on the implementation of applicable policies arising out of legislation in the fields of arts, heritage and culture, which may have an impact on such issues in the City; and
· Liaising with the Local Architectural Conservation Advisory Committee on heritage matters, and other committees, boards, task forces, etc., on arts, heritage and cultural issues, as required.
ORGANIZATION
The Arts, Heritage and Culture Advisory Committee shall have a citizen membership of 18 - 22 and shall be composed of:
· Ottawa citizens with interest and/or expertise in professional and community arts and/or interest or expertise in heritage issues, reflect the full range and diversity of Ottawa’s citizens, and that the membership of the Committee shall represent, as much as possible, an equal interest between the arts and heritage;
· A minimum of one citizen appointment representing the rural community.
The process for choosing membership for the Arts, Heritage and Culture
Advisory Committee will follow the approved Appointments Policy. The Health, Recreation and Social Services
Committee and Ottawa City Council shall approve all appointments to the Arts,
Heritage and Culture Advisory Committee.
In addition, the Arts, Heritage and Culture Advisory Committee shall have in a resource, liaison and/or advisory capacity, the following:
· 2 staff representatives from the People Services Department (Office of Cultural Affairs – Arts Development and Heritage Development) (non-voting)
· A minimum of 1 member of Ottawa City Council, appointed by Council to act as a liaison (non-voting)
The People Services Department shall be the lead department for the
Arts, Heritage and Culture Advisory Committee.
The Arts, Heritage and Culture Advisory Committee shall report through
the Health, Recreation and Social Services Committee to City Council.
The Arts, Heritage and
Culture Advisory Committee must report annually to City Council through the
Health, Recreation and Social Services Committee (timing to be determined by
the Chair, Advisory Committee Coordinator and City Clerk) on the activities of
the Committee in the current year and on the Committee’s workplan for the
following year.