Ottawa Board of Health Conseil de santé d’Ottawa MINUTES 13 / PROCÈS-VERBAL 13 Monday, October 15, 2012, 5 p.m. le lundi 15 octobre 2012, 17 h Champlain Room, 110 Laurier Avenue West Salle Champlain, 110, avenue Laurier Ouest Contact for the Ottawa Board of Health Personne-ressource pour le Conseil de santé d'Ottawa : Gillian Connelly, 613-580-2424, ext./poste 21544 Gillian.Connelly@ottawa.ca Board Members/Membres du Conseil : Councillor/conseillère D. Holmes (Chair/présidente), Dr./Dr A. Kapur (Vice-Chair/vice-président), Councillor/conseiller D. Chernushenko, Councillor/conseiller M. Fleury, Dr./Dre M. Fullerton, Councillor/conseillère J. Harder, Councillor/conseillère K. Hobbs, T. Hutchinson, M. Keeley, Councillor/conseillère M. McRae, G. Richer The Ottawa Board of Health met in the Champlain Room, 110 Laurier Avenue West, Ottawa, on October 15, 2012 beginning at 5:00 p.m. The Chair, Diane Holmes, presided over the meeting. 1. ANNOUCEMENTS/CEREMONIAL ACTIVITIES ANNONCES/ACTIVITÉS CÉRÉMONIALES The proclamation of Ottawa Public Health Week was announced. 2. ROLL CALL APPEL NOMINAL Members Keeley, Fullerton and Councillors Harder and McRae were absent from the meeting. 3. DECLARATIONS OF INTEREST (INCLUDING THOSE ORIGINALLY ARISING FROM PRIOR MEETINGS) DÉCLARATIONS D’INTÉRÊT (Y COMPRIS CEUX DÉCOULANT DE RÉUNIONS ANTÉRIEURES) No declarations were received. 4. REGRETS ABSENCES Members Keeley, Fullerton and Councillors Harder and McRae sent their regrets. 5. MOTIONS REQUIRING SUSPENSION OF THE RULES OF PROCEDURE MOTIONS EXIGEANT LA SUSPENSION DES RÈGLES DE PROCÉDURE 6. CONFIRMATION OF MINUTES ADOPTION DU PROCÈS-VERBAL The Minutes of the meeting of August 20, 2012 were confirmed. 7. COMMUNICATIONS COMMUNICATIONS The four communications items listed in Appendix A were received. 8. MOTION TO INTRODUCE REPORTS MOTION PORTANT PRÉSENTATION DE RAPPORT MOTION NO. 13/1 Moved by Member Richer That the Medical Officer of Health’s Verbal report; the Draft Board of Health 2013 Budget report; the Influenza Immunization Program 2012 – 2013 report; the School Immunization Program report; the Preventing Skin Cancer by Reducing Youth Exposure to Artificial Ultraviolet Radiation report and; Delegation of Authority – Contracts Awarded for the Period of April 1, 2012 – June 30, 2012 report be received and considered. CARRIED A. MEDICAL OFFICER OF HEATH VERBAL REPORT RAPPORT VERBAL DU MÉDECIN CHEF EN SANTÉ PUBLIQUE That the Board of Health for the City of Ottawa Health Unit receive this report for information. RECEIVED B. DRAFT BOARD OF HEALTH 2013 BUDGET ÉBAUCHE DU BUDGET 2013 DU CONSEIL DE SANTÉ ACS2012-OPH-BSD-0004 That the Board of Health for the City of Ottawa Health Unit: 1) Receive and table the Draft Board of Health 2013 Operating Budget, for subsequent consideration and approval at the Board of Health meeting on November 19, 2012 and; 2) Direct staff to forward this report to Ottawa Public Health’s principal funders, including: a. Ottawa City Council for consideration as part of City Council’s 2013 budget; and b. The Ministry of Health and Long-term Care and Ministry of Children and Youth Services, for consideration, as part of the Program-Based Grant Application Process. CARRIED C. INFLUENZA IMMUNIZATION PROGRAM 2012 – 2013 PROGRAMME DE VACCINATION CONTRE LA GRIPPE 2012-2013 UACS2012-OPH-EHP-0002 That the Board of Health for the City of Ottawa Health Unit: 1. Approve Ottawa Public Health’s endeavours to improve influenza immunization uptake, as outlined in this report; and 2. Direct staff to report back in Q4 2013 on the effectiveness of program innovations. CARRIED D. SCHOOL IMMUNIZATION PROGRAM PROGRAMME DE VACCINATION EN MILIEU SCOLAIRE UACS2012-OPH-EHP-0003 That the Board of Health for the City of Ottawa Health Unit: 1. Direct Ottawa Public Health staff to conduct a review of Ottawa Public Health’s School Immunization Program and other vaccine-preventable diseases program; and 2. Present the findings of the review and a strategy to improve vaccination rates in Q3 of 2013. CARRIED, as amended by the following motion: MOTION NO. 13/2 Moved by Member Richer Be it resolved that the report entitled, “School Immunization Program” be amended as follows: WHEREAS table 2 on page 5 of the report which refers to the per cent of students with completed series for the meningococcal vaccine as 88.30 be replaced by 90.95 and the HPV vaccine as 79.26 be replaced by 84.36. WHEREAS table 3 on page 6 of the report includes incomplete data, that this be replaced with the following table: Table 3 – Per cent and number of school-age children who have completed immunizations for Hep B, HPV and meningococcal vaccine Indicator Indicator description Provincial target for 2012 & 2013 (%) Ontario median 2011-2012 (%) Ottawa 2011-2012 (%) Number of eligible Students in Ottawa 9a Per cent of 12 year old students who completed Hep B vaccine series 2012: 80.6 % or greater 2013: 85% 79 86 9,843 9b Per cent of 13 year old female students who completed HPV vaccine series 2012: 65% or greater 2013: 70% 68 84 4,925 9c Per cent of 12 year old students who completed meningococcal vaccine 2012: 87.1 % or greater 2013: 90% 87 91 9,406 CARRIED E. PREVENTING SKIN CANCER BY REDUCING YOUTH EXPOSURE TO ARTIFICIAL ULTRAVIOLET RADIATION PRÉVENTION DU CANCER DE LA PEAU EN RÉDUISANT L’EXPOSITION DES JEUNES AU RAYONNEMENT ULTRAVIOLET ARTIFICIEL ACS2012-OPH-HPDP-0009 That the Board of Health for the City of Ottawa Health Unit approve: 1. That Ottawa Public Health continue its educational programming on the health risks associated with youth exposure to artificial ultraviolet radiation; 2. That the Chair of the Board of Health write letters recommending the following action regarding artificial tanning equipment: a. That the Province of Ontario enact Bill 74 to prohibit the marketing and selling of tanning services and ultraviolet light treatments to persons under the age of 18; b. That the Government of Canada enact Bill C-386 to prohibit the use of artificial tanning equipment by those younger than 18 years and to strengthen the warning labels of tanning beds. MOTION NO. 13/3 Moved by Member Richer CARRIED, as amended by the following motions: Moved by Member Richer Be it resolved that the report entitled, “Preventing Skin Cancer By Reducing Youth Exposure To Artificial Ultraviolet Radiation” be amended as follows: WHEREAS page 2 of the report which states: “It [melanoma ] is the most common cancer diagnosis for 30 to 49 year olds and the second most common diagnosis for those 15 to 29 years old (Figure 1).” be replaced by “It is the second most common cancer diagnosis for 30 to 49 year olds and the fourth most common diagnosis for those 15 to 29 year old.” CARRIED Moved by Member Kapur WHEREAS Bill 74 – Skin Cancer Prevention Act 2012 – was scheduled for its second reading in mid-October; AND WHEREAS this Bill would prohibit marketing and selling tanning services and ultraviolet treatments to persons under the age of 18; THEREFORE BE IT RESOLVED, should this or equivalent legislation not receive Royal Assent by June 30, 2013 that: a) Ottawa Public Health staff be directed to consult with its City of Ottawa partners and explore options to effect a prohibition on the use of artificial tanning equipment by persons under the age of 18; b) Ottawa Public Health staff report back in Q4 of 2013. CARRIED F. DELEGATION OF AUTHORITY – CONTRACTS AWARDED FOR THE PERIOD OF APRIL 1, 2012 – JUNE 30, 2012 DÉLÉGATION DE POUVOIR – CONTRATS ACCORDÉS POUR LA PÉRIODE DU 1er AVRIL AU 30 JUIN 2012 ACS2012-OPH-BSD-0005 That the Board of Health for the City of Ottawa Health Unit receive this report for information. CARRIED 9. MOTION TO ADOPT REPORTS MOTION PORTANT ADOPTION DE RAPPORTS MOTION NO. 13/4 Moved by Member Richer That the Medical Officer of Health’s Verbal report; the Draft Board of Health 2013 Budget report; the Influenza Immunization Program 2012 – 2013 report; the School Immunization Program report; the Preventing Skin Cancer by Reducing Youth Exposure to Artificial Ultraviolet Radiation report and; Delegation of Authority – Contracts Awarded for the Period of April 1, 2012 – June 30, 2012 report be received and adopted. CARRIED MOTION NO. 13/5 Moved by Member Richer That by-law no. 2012-5 be read and passed: A by-law of the Board of Health for the City of Ottawa Health Unit to confirm the proceedings of the Ottawa Board of Health at its meeting of October 15, 2012. CARRIED 10. INFORMATION PREVIOUSLY DISTRIBUTED INFORMATION DISTRIBUÉE AUPARAVANT A Memo to the Board of Health from Dr. Levy, Medical Officer of Health entitled Final Report- Response to the Community Infection Control Lapse was distributed. 11. OTHER BUSINESS AUTRES QUESTIONS There was no other business. 12. INQUIRIES DEMANDES DE RENSEIGNEMENTS 13. ADJOURNMENT LEVÉE DE LA SÉANCE The Board adjourned the meeting at 7:14 p.m. NEXT MEETING PROCHAINE RÉUNION Regular Meeting Monday, November 19, 2012 – 5:00 p.m. – Champlain Room Réunion ordinaire Le lundi 19 novembre 2012 – 17 h – Salle Champlain BOARD SECRETARY BOARD CHAIR OTTAWA BOARD OF HEALTH MINUTES 13 OCTOBER 15 2012 CONSEIL DE SANTÉ D’OTTAWA MINUTES 13 15 OCTOBRE 2012