Report to/Rapport au :
Ottawa Board of Health
Conseil de santé d’Ottawa
Monday 7 May 2012/le lundi 7 mai 2012
Submitted
by/Soumis par :
Dr./ Dr Isra
Levy,
Medical
Officer of Health/Médecin chef en santé publique
Contact
Person/Personne-ressource :
Brian Flynn,
Manager / Gestionnaire
Financial
Services Unit / Unité des services
financiers
Deputy City
Treasurer Controller Branch /
Direction du trésorier
municipal adjoint – Contrôleur
Finance Department /
Service des finances
613-580-2424,
ext./poste 21839, brian.flynn@ottawa.ca
|
City Wide / À l’échelle de
la ville |
ACS2012-OPH-IQS-0006 |
|
SUBJECT: |
DELEGATION OF AUTHORITY –
CONTRACTS AWARDED FOR THE PERIOD of July 1, 2011 to december 31, 2011 |
|
OBJET : |
DÉLÉGATION DE POUVOIR – CONTRATS ACCORDÉS POUR LA
PÉRIODE DU 1er JUILLET AU 31 DÉCEMBRE 2011 |
REPORT
RECOMMENDATIONS
That the Board of Health for the City of Ottawa Health Unit receive this
report for information.
RecommandationS du rapport
Que le Conseil de santé de la
circonscription sanitaire de la ville d’Ottawa prenne connaissance du présent
rapport à titre d’information.
Background
The
purpose of this report is to present to the Board a review of delegation of
authority contracts awarded for the period of July 1, 2011 to December 31,
2011.
The Delegation of Authority
By-law delegates certain authorities related to financial, legal, and
organizational matters. In relation to financial matters, the by-law states
that the Medical Officer of Health is authorized to approve, amend, extend and
execute service agreements and funding agreements.
The City’s Purchasing
By-law being By-law No. 50 of 2000 requires
reporting on a quarterly basis of delegation of authority reports. Purchasing activities associated
with the Purchasing By-law over $10,000 are included in this report.
DISCUSSION
Summary
of Q3 and Q4 2011 Purchasing
The contracts over $10,000 approved
for the period of July 1, 2011 to September
30, 2011 are listed in Document 1 of this report. The contracts over $10,000 approved
for October 1, 2011 to December 31,
2011 are listed in Document 2 of this report.
A total of 25 purchase orders exceeding $10,000
were awarded between July 1, 2011 and
December 31, 2011.
The value of these purchase orders totals $1,154,170. Some of these purchase orders represent the
need to create supply contracts for 2012. For example, the contract with Revera
Health Services Inc. covers professional services for Directly Observed Therapy
(DOT) of tuberculosis (TB) patients throughout 2012. The purchase order with Henry Schein Ash
Arcona is a five-year contract for monthly maintenance and repairs of dental
equipment.
Table
1 – Q3 and Q4 Purchases by Type
|
Type of Contract |
Number of Contracts |
Contract Value |
|
Goods/Materials/Services |
10 |
$414,921 |
|
Professional Services |
15 |
$739,249 |
|
Total |
25 |
$1,154,170 |
The preparation of
this report is required by the Purchasing By-law and as such no public
consultation is required.
There are no legal implications
to the Board of Health's receipt of this report.
FINANCIAL IMPLICATIONS
Prior to contract approval, the Supply Branch
of the City of Ottawa confirms that the appropriate funds are available within
the departmental budget, as availability of funds is a condition of approval
under the City’s Purchasing By-law.
Supply
Branch certifies that all the contracts awarded under Delegation of Authority
for the period of July 1, 2011 to
December 31, 2011,
are in compliance with the Purchasing By-law.
TECHNICAL IMPLICATIONS
There are no technology implications associated with
this report..
SUPPORTING
DOCUMENTATION
DOCUMENT 1 – Ottawa
Public Health Purchase Orders Awarded Under Delegated Authority, July 1, 2011 to September 30, 2011
DOCUMENT 2 – Ottawa
Public Health Purchase Orders Awarded Under Delegated Authority, October 1, 2011 to December 31, 2011
DISPOSITON
This report is for information
pursuant to the Purchasing
By-law of the
City of Ottawa.