Report
to/Rapport au :
Ottawa
Board of Health
Conseil de santé d’Ottawa
Monday 19 September
2011/le lundi 19 septembre 2011
Submitted by/Soumis par :
Dr./Dr Isra Levy,
Medical Officer of Health/Médecin chef en santé publique
Contact
Person/Personne-ressource :
Brian
Flynn, Manager / Gestionnaire
Financial
Services Unit / Unité des services
financiers
Deputy City Treasurer
Controller Branch /
Direction du trésorier municipal adjoint –
Contrôleur
Finance
Department / Service des finances
613-580-2424, ext./poste 21839, brian.flynn@ottawa.ca
|
ACS2011-OPH-IQS-0008 |
|
SUBJECT: |
DELEGATION OF
AUTHORITY – CONTRACTS AWARDED FOR THE PERIOD aPRIL 1, 2011 TO JUNE 30, 2011 |
|
OBJET : |
DÉLÉGATION DE POUVOIRS – CONTRATS
ATTRIBUÉS PENDANT LA PÉRIODE ALLANT DU 1ER AVRIL 2011 AU 30 JUIN
2011 |
That the Board
of Health for the City of Ottawa Health Unit receive this report for
information.
Que le Conseil de santé de la circonscription sanitaire de la ville d’Ottawa
prenne connaissance du présent rapport à titre d’information.
Background
At the inaugural meeting of the
Ottawa Board of Health on April 28, 2011, the Board enacted the Delegation
of Authority By-law of the Board of Health for the City of Ottawa Health
Unit. The Board also adopted the relevant
portions of the City’s Purchasing By-law being By-law No. 50 of 2000, as amended, as it pertains to the
purchase of goods and services for Ottawa Public Health (OPH) and the Ottawa
Board of Health (ACS2011-CMR-CCB-0047). At this meeting, the Board confirmed the
continued use of the City of Ottawa’s systems to facilitate reporting
requirements to the Board, and to the Ministries that OPH reports. The City of Ottawa’s financial practices and
reporting capability is accepted by the Ministries that fund the majority of
Public Health programming.
The Delegation of Authority By-law delegates certain authorities related to financial, legal, and organizational matters. In relation to financial matters, the by-law states that the Medical Officer of Health is authorized to approve, amend, extend and execute service agreements and funding agreements.
The City’s Purchasing By-law being By-law No. 50 of 2000 requires reporting on a quarterly basis of delegation of authority reports. Purchasing activities associated with the Purchasing By-law over $10,000 are included in this report.
DISCUSSION
The contracts over
$10,000 approved
for the period of April 1, 2011 to June 30, 2011 are listed in Document 1 of this report.
A total of 13 purchase
orders exceeding $10,000 were awarded between April 1 and June 30, 2011. The value of these purchase orders totals
$974,000. Some of these purchase orders represent
the need to create supply contracts to cover up to 9 months of program requirements
for supplies and services. For example, the contract with GDG Environnement
Ltee covers professional services for the mandatory West Nile Virus Mosquito
Control Program (WNV). The annual budget
for the WNV program is approximately $423,000 and the majority of mosquito
monitoring activities are conducted by this company.
Table 1 – Q2 Purchases by Type
|
Type
of Contract |
Number of Contracts |
Contract Value |
|
Goods/Materials/Services |
8 |
$517,696.47 |
|
Professional
Services |
5 |
$456,330.51 |
|
Total |
13 |
$974,026.98 |
There are no legal
implications related to this report.
Prior to contract approval, the Supply Branch
confirms that the appropriate funds are available within the departmental budget,
as availability of funds is a condition of approval under the Purchasing
By-law.
Supply
Branch certifies that all the contracts awarded under Delegation of Authority for
the period of April 1, 2011 to June 30, 2011, are in compliance with the Purchasing
By-law.
DOCUMENTS À
L’APPUI
Document 1 – Ottawa
Public Health Purchase Orders Awarded Under Delegated Authority, April 1 to
June 30, 2011
DISPOSITON
This report is for information pursuant to the Board of Health’s Purchasing By-law.