Report to/Rapport au :

 

Ottawa Board of Health

Conseil de santé d’Ottawa

 

Monday 19 September 2011/le lundi 19 septembre 2011

 

Submitted by/Soumis par :

Dr./Dr Isra Levy,

Medical Officer of Health/Médecin chef en santé publique

 

Contact Person/Personne-ressource :

Brian Flynn, Manager / Gestionnaire

Financial Services Unit / Unité des services financiers

Deputy City Treasurer Controller Branch /

Direction du trésorier municipal adjoint – Contrôleur

Finance Department / Service des finances

613-580-2424, ext./poste 21839, brian.flynn@ottawa.ca

 

City Wide / À l’échelle de la ville

ACS2011-OPH-IQS-0008

 

 

SUBJECT:

 

DELEGATION OF AUTHORITY – CONTRACTS AWARDED FOR THE PERIOD aPRIL 1, 2011 TO JUNE 30, 2011

 

OBJET :

 

DÉLÉGATION DE POUVOIRS – CONTRATS ATTRIBUÉS PENDANT LA PÉRIODE ALLANT DU 1ER AVRIL 2011 AU 30 JUIN 2011

 

 

REPORT RECOMMENDATIONS

 

That the Board of Health for the City of Ottawa Health Unit receive this report for information.

 

RecommandationS du rapport

 

Que le Conseil de santé de la circonscription sanitaire de la ville d’Ottawa prenne connaissance du présent rapport à titre d’information.

 

Background

At the inaugural meeting of the Ottawa Board of Health on April 28, 2011, the Board enacted the Delegation of Authority By-law of the Board of Health for the City of Ottawa Health Unit. The Board also adopted the relevant portions of the City’s Purchasing By-law being By-law No. 50 of 2000, as amended, as it pertains to the purchase of goods and services for Ottawa Public Health (OPH) and the Ottawa Board of Health (ACS2011-CMR-CCB-0047). At this meeting, the Board confirmed the continued use of the City of Ottawa’s systems to facilitate reporting requirements to the Board, and to the Ministries that OPH reports. The City of Ottawa’s financial practices and reporting capability is accepted by the Ministries that fund the majority of Public Health programming.

 

The Delegation of Authority By-law delegates certain authorities related to financial, legal, and organizational matters. In relation to financial matters, the by-law states that the Medical Officer of Health is authorized to approve, amend, extend and execute service agreements and funding agreements.

 

The City’s Purchasing By-law being By-law No. 50 of 2000 requires reporting on a quarterly basis of delegation of authority reports. Purchasing activities associated with the Purchasing By-law over $10,000 are included in this report.

 

DISCUSSION

Summary of Q2 2011 Purchasing

The contracts over $10,000 approved for the period of April 1, 2011 to June 30, 2011 are listed in Document 1 of this report.

 

A total of 13 purchase orders exceeding $10,000 were awarded between April 1 and June 30, 2011.  The value of these purchase orders totals $974,000.  Some of these purchase orders represent the need to create supply contracts to cover up to 9 months of program requirements for supplies and services. For example, the contract with GDG Environnement Ltee covers professional services for the mandatory West Nile Virus Mosquito Control Program (WNV).  The annual budget for the WNV program is approximately $423,000 and the majority of mosquito monitoring activities are conducted by this company.

 

Table 1 – Q2 Purchases by Type 

Type of Contract

Number of Contracts

Contract Value

Goods/Materials/Services

8

$517,696.47

Professional Services

5

$456,330.51

Total

13

$974,026.98

 

LEGAL IMPLICATIONS

There are no legal implications related to this report.

 
FINANCIAL IMPLICATIONS

Prior to contract approval, the Supply Branch confirms that the appropriate funds are available within the departmental budget, as availability of funds is a condition of approval under the Purchasing By-law.

 

Supply Branch certifies that all the contracts awarded under Delegation of Authority for the period of April 1, 2011 to June 30, 2011, are in compliance with the Purchasing By-law.

 
SUPPORTING DOCUMENTATION

Document 1 – Ottawa Public Health Purchase Orders Awarded Under Delegated Authority, April 1 to June 30, 2011

 

DOCUMENTS À L’APPUI

Document 1 – Ottawa Public Health Purchase Orders Awarded Under Delegated Authority, April 1 to June 30, 2011

 

DISPOSITON

This report is for information pursuant to the Board of Health’s Purchasing By-law.