Ottawa Public Library Board
DISPOSITIONS
Monday November 19, 2012, 4:30 p.m.
Festival Control Board Room, 110 Laurier Avenue West
1. IN CAMERA
OPLB 2012-0098
The Ottawa Public Library Board move in
camera to discuss personal matters about
an identifiable
individual and to discuss labour
relations or employee negotiations.
- CARRIED
2. RETURN TO OPEN
SESSION
OPLB 2012-0099
Moved by Trustee Egli, seconded by Trustee
Gourlay,
That the Ottawa
Public Library Board return to open
session at 5:20 p.m.
- CARRIED
3. OTTAWA PUBLIC
LIBRARY FOUNDATION
OPLB 2012-0100
Moved by Trustee Armit, seconded by Trustee
Gourlay,
That the Ottawa
Public Library Board (“the Board”) receive the letter from the Chair of the
Ottawa Public Library Foundation (“the Foundation”) dated November 15, 2012;
and
That the OPL Board
direct the CEO to work with the Chair of OPLF with regard to winding up the
affairs of the Foundation.
- CARRIED
4.
CONFIRMATION
OF MINUTES
Minutes – October 15, 2012 & October 22,
2012
OPLB 2012-0085
Moved by Trustee Lussier-Meek, seconded by
Trustee Qadri,
Minutes – Ottawa
Public Library Board meeting of October 15, 2012
& October 22, 2012
- CONFIRMED
5. 2012 CALENDAR OF REPORTS, OUTSTANDING
INQUIRIES, MOTIONS AND UNSCHEDULED REPORTS
OPLB 2012-0086
That the Ottawa Public Library Board receive this report for
information.
- RECEIVED
6. BOARD GOVERNANCE REVIEW
OPLB 2012-0088
Moved by Trustee Bennett,
seconded by Trustee Gauch,
1. That the Ottawa Public Library Board approve
disbanding the current committees (Facilities Planning Committee, Finance and
Budget Committee, and Governance and Audit Committee) and subsequently utilize
ad-hoc groups as required; and
2. That the Ottawa Public Library Board approve a
recommendation to reduce the size of the Board to nine members with five
citizen trustees and four councillor trustees for Council’s consideration and
implementation.
MOTION FOR AMENDMENT
Moved by Trustee
Langlois, seconded by Trustee Lussier-Meek,
1.
That the Ottawa Public Library Board approve
disbanding the current committees (Facilities Planning Committee, Finance and
Budget Committee, and Governance and Audit Committee) and subsequently utilize
ad-hoc groups as required; and
2.
That the Ottawa Public Library Board approve a
recommendation to reduce the size of the Board to nine members with six citizen trustees and three councillor
trustees for Council’s consideration and implementation.
- DEFEATED
Trustee Bennett requested a
recorded vote be taken on motion
#OPLB 2012-0088. The motion was put to a vote and DEFEATED on
a division of 4 YEAS to 10 NAYS as follows:
YEAS (4): Trustees Amelita Armit, Jim Bennett,
Christine Langlois, Danielle Lussier-Meek
NAYS (10): Trustees André
Bergeron, Keith Egli, Patrick Gauch, David Gourlay,
Shad Qadri, Doug Thompson, Tim Tierney, Marianne
Wilkinson, Rose Zeidan, and Chair Jan Harder
As a result of the recorded vote, the
above-noted motion to amend was defeated.
The second paragraph (highlighted section) of the main motion #OPLB
2012-0088 was then put to a vote.
Trustee Langlois requested
a recorded vote be taken.
The motion was put to a
vote and CARRIED on a division of 11 YEAS to 3 NAYS as follows:
YEAS (11): Trustees André Bergeron, Jim Bennett, Keith
Egli, Patrick Gauch, David Gourlay, Shad Qadri, Doug Thompson, Tim Tierney,
Marianne Wilkinson, Rose Zeidan, and Chair Jan Harder
NAYS (3): Trustees
Amelita Armit, Christine Langlois, Danielle Lussier-Meek
Moved by Trustee Bennett,
seconded by Trustee Gauch,
1. That the Ottawa Public Library Board approve
disbanding the current committees (Facilities Planning Committee, Finance and
Budget Committee, and Governance and Audit Committee) and subsequently utilize
ad-hoc groups as required; and
2. That the Ottawa Public Library Board approve a recommendation to reduce
the size of the Board to nine members with five citizen trustees and four
councillor trustees for Council’s consideration and implementation.
-
CARRIED
As a result of the recorded vote, the
above-noted motion was carried.
The first paragraph (highlighted section) of the main motion #OPLB
2012-0088 was then put to a vote.
Chair Harder requested a
recorded vote be taken.
The motion was put to a
vote and CARRIED unanimously.
YEAS (14): Trustees Amelita Armit, André Bergeron, Jim
Bennett, Keith Egli, Patrick Gauch, David Gourlay, Christine Langlois, Danielle
Lussier-Meek, Shad Qadri, Doug Thompson, Tim Tierney, Marianne Wilkinson, Rose Zeidan,
and Chair Jan Harder
NAYS (0): None
Moved by Trustee Bennett,
seconded by Trustee Gauch,
1. That the Ottawa Public Library Board approve disbanding the current
committees (Facilities Planning Committee, Finance and Budget Committee, and
Governance and Audit Committee) and subsequently utilize ad-hoc groups as
required; and
2. That the Ottawa Public Library Board approve a
recommendation to reduce the size of the Board to nine members with five
citizen trustees and four councillor trustees for Council’s consideration and
implementation.
-
CARRIED
As a result of the recorded vote, the above-noted motion was carried.
The approved motion #OPLB 2012-0088 reads:
1. That the Ottawa Public Library Board approve
disbanding the current committees (Facilities Planning Committee, Finance and
Budget Committee, and Governance and Audit Committee) and subsequently utilize
ad-hoc groups as required; and
2. That the Ottawa Public Library Board approve a
recommendation to reduce the size of the Board to nine members with five
citizen trustees and four councillor trustees for Council’s consideration and
implementation.
7. ADOPTION OF 2013 OPL BUDGET
OPLB 2012-0089
That the Ottawa Public Library Board approve
the 2013 OPL Draft Operating and Capital Budget Estimates, and forward them to
City Council for consideration and final approval.
-
CARRIED
8. MAIN LIBRARY PLANNING – NEXT STEPS
OPLB 2012-0090
Moved by Trustee Gourlay,
seconded by Trustee Zeidan,
That
the Ottawa Public Library Board approve Option
2: Modernize as the recommended option for renewal, redesign and refreshing
of the current Main Library.
-
CARRIED
9. APPROVAL OF BIBLIOCOMMONS “SUGGESTION TO
PURCHASE” MODULE
OPLB 2012-0091
-
CARRIED
10. ACCESSIBILITY POSITION STATEMENT
OPLB 2012-0092
That the Ottawa
Public Library Board approve the revised Accessibility Position Statement.
-
CARRIED
11. QUARTERLY REPORTS
That the Ottawa Public Library Board receive the following quarterly
reports for information:
1. Q3 2012 Report on Major Capital Project
OPLB
2012-0093
2. Q3 2012 Performance Measurement
OPLB
2012-0094
- RECEIVED
12. MONITORING REPORTS
That the Ottawa Public Library Board receive the
following Monitoring Reports for information:
1.
A.16 Technology
OPLB2012-0095
2.
A.17
Records Management
OPLB2012-0096
3.
A.31 Strategic Planning
OPLB2012-0097
- RECEIVED
13. ADJOURNMENT
Moved by Trustee Armit
That the Ottawa Public Library Board meeting be
adjourned at 6:54 p.m.
-
CARRIED