Ottawa Public Library Board

 

DISPOSITIONS

 

Monday November 19, 2012, 4:30 p.m.

 

Festival Control Board Room, 110 Laurier Avenue West

 

  1. IN CAMERA                                                                                            

                                                                                                                          OPLB 2012-0098

 

The Ottawa Public Library Board move in camera to discuss personal matters about an identifiable individual and to discuss labour relations or employee negotiations.

 

                                                                                                                           - CARRIED

 

2. RETURN TO OPEN SESSION                                

  OPLB 2012-0099

 

Moved by Trustee Egli, seconded by Trustee Gourlay,

 

That the Ottawa Public Library Board return to open session at 5:20 p.m.

 

                                                                                                                                - CARRIED

 

3. OTTAWA PUBLIC LIBRARY FOUNDATION                                

  OPLB 2012-0100

 

Moved by Trustee Armit, seconded by Trustee Gourlay,

 

That the Ottawa Public Library Board (“the Board”) receive the letter from the Chair of the Ottawa Public Library Foundation (“the Foundation”) dated November 15, 2012; and

 

That the OPL Board direct the CEO to work with the Chair of OPLF with regard to winding up the affairs of the Foundation.

 

                                                                                                                                - CARRIED

 

  4. CONFIRMATION OF MINUTES

 

Minutes – October 15, 2012 & October 22, 2012

OPLB 2012-0085

 

Moved by Trustee Lussier-Meek, seconded by Trustee Qadri,

 

       Minutes – Ottawa Public Library Board meeting of October 15, 2012

       & October 22, 2012

 

- CONFIRMED

      

 

5. 2012 CALENDAR OF REPORTS, OUTSTANDING INQUIRIES, MOTIONS AND UNSCHEDULED REPORTS                                                                                             

                                                                                                                   OPLB 2012-0086

 

That the Ottawa Public Library Board receive this report for information.

 

- RECEIVED

 

 

6. BOARD GOVERNANCE REVIEW                                                    

                                                                                                                   OPLB 2012-0088

 

Moved by Trustee Bennett, seconded by Trustee Gauch,

 

1.  That the Ottawa Public Library Board approve disbanding the current committees (Facilities Planning Committee, Finance and Budget Committee, and Governance and Audit Committee) and subsequently utilize ad-hoc groups as required; and

 

2.  That the Ottawa Public Library Board approve a recommendation to reduce the size of the Board to nine members with five citizen trustees and four councillor trustees for Council’s consideration and implementation.

 

MOTION FOR AMENDMENT

 

Moved by Trustee Langlois, seconded by Trustee Lussier-Meek,

 

 

 

 

 

1.  That the Ottawa Public Library Board approve disbanding the current committees (Facilities Planning Committee, Finance and Budget Committee, and Governance and Audit Committee) and subsequently utilize ad-hoc groups as required; and

 

2.  That the Ottawa Public Library Board approve a recommendation to reduce the size of the Board to nine members with six citizen trustees and three councillor trustees for Council’s consideration and implementation.

 

- DEFEATED

 

Trustee Bennett requested a recorded vote be taken on motion

#OPLB 2012-0088.  The motion was put to a vote and DEFEATED on a division of 4 YEAS to 10 NAYS as follows:

 

YEAS (4):    Trustees Amelita Armit, Jim Bennett, Christine Langlois, Danielle Lussier-Meek

 

NAYS (10): Trustees André Bergeron, Keith Egli, Patrick Gauch, David Gourlay,

Shad Qadri, Doug Thompson, Tim Tierney, Marianne Wilkinson, Rose Zeidan, and Chair Jan Harder

 

As a result of the recorded vote, the above-noted motion to amend was defeated.

 

The second paragraph (highlighted section) of the main motion #OPLB 2012-0088 was then put to a vote.

 

Trustee Langlois requested a recorded vote be taken.

 

The motion was put to a vote and CARRIED on a division of 11 YEAS to 3 NAYS as follows:

 

YEAS (11): Trustees André Bergeron, Jim Bennett, Keith Egli, Patrick Gauch, David Gourlay, Shad Qadri, Doug Thompson, Tim Tierney, Marianne Wilkinson, Rose Zeidan, and Chair Jan Harder

 

NAYS (3): Trustees Amelita Armit, Christine Langlois, Danielle Lussier-Meek

 

 

 

 

 

 

 

 

 

Moved by Trustee Bennett, seconded by Trustee Gauch,

 

1.  That the Ottawa Public Library Board approve disbanding the current committees (Facilities Planning Committee, Finance and Budget Committee, and Governance and Audit Committee) and subsequently utilize ad-hoc groups as required; and

 

2.  That the Ottawa Public Library Board approve a recommendation to reduce the size of the Board to nine members with five citizen trustees and four councillor trustees for Council’s consideration and implementation.

 

- CARRIED

 

As a result of the recorded vote, the above-noted motion was carried.

 

The first paragraph (highlighted section) of the main motion #OPLB 2012-0088 was then put to a vote.

 

Chair Harder requested a recorded vote be taken.

 

The motion was put to a vote and CARRIED unanimously.

 

YEAS (14): Trustees Amelita Armit, André Bergeron, Jim Bennett, Keith Egli, Patrick Gauch, David Gourlay, Christine Langlois, Danielle Lussier-Meek, Shad Qadri, Doug Thompson, Tim Tierney, Marianne Wilkinson, Rose Zeidan, and Chair Jan Harder

 

NAYS (0): None

 

Moved by Trustee Bennett, seconded by Trustee Gauch,

 

1.  That the Ottawa Public Library Board approve disbanding the current committees (Facilities Planning Committee, Finance and Budget Committee, and Governance and Audit Committee) and subsequently utilize ad-hoc groups as required; and

 

2.  That the Ottawa Public Library Board approve a recommendation to reduce the size of the Board to nine members with five citizen trustees and four councillor trustees for Council’s consideration and implementation.

 

- CARRIED

 

As a result of the recorded vote, the above-noted motion was carried.

 

The approved motion #OPLB 2012-0088 reads:

 

1.  That the Ottawa Public Library Board approve disbanding the current committees (Facilities Planning Committee, Finance and Budget Committee, and Governance and Audit Committee) and subsequently utilize ad-hoc groups as required; and

 

2.  That the Ottawa Public Library Board approve a recommendation to reduce the size of the Board to nine members with five citizen trustees and four councillor trustees for Council’s consideration and implementation.

 

 

7. ADOPTION OF 2013 OPL BUDGET                                                 

                                                                                                                   OPLB 2012-0089

 

That the Ottawa Public Library Board approve the 2013 OPL Draft Operating and Capital Budget Estimates, and forward them to City Council for consideration and final approval.

 

- CARRIED

 

 

8. MAIN LIBRARY PLANNING – NEXT STEPS                                  

                                                                                                                   OPLB 2012-0090

 

Moved by Trustee Gourlay, seconded by Trustee Zeidan,

 

That the Ottawa Public Library Board approve Option 2: Modernize as the recommended option for renewal, redesign and refreshing of the current Main Library.

 

- CARRIED

 

 

9. APPROVAL OF BIBLIOCOMMONS “SUGGESTION TO PURCHASE” MODULE           

                                                                                                                   OPLB 2012-0091

 

That the Board approve the contract for the BiblioCommons “Suggestion to Purchase” module, which would increase the total amount spent with BiblioCommons in 2012 to $108,660.

 

- CARRIED

 

 

 

10. ACCESSIBILITY POSITION STATEMENT           

                                                                                                                   OPLB 2012-0092

 

That the Ottawa Public Library Board approve the revised Accessibility Position Statement.

 

- CARRIED

 

 

11. QUARTERLY REPORTS

                                                                                                                  

That the Ottawa Public Library Board receive the following quarterly reports for information:

 

1.    Q3 2012 Report on Major Capital Project                     

  OPLB 2012-0093            

2.    Q3 2012 Performance Measurement

  OPLB 2012-0094

 

- RECEIVED

 

 

12. MONITORING REPORTS

                                                                                                                  

That the Ottawa Public Library Board receive the following Monitoring Reports for information:

 

1.         A.16 Technology                                

   OPLB2012-0095

2.         A.17 Records Management

   OPLB2012-0096

3.         A.31 Strategic Planning

   OPLB2012-0097

 

- RECEIVED

 

 

13. ADJOURNMENT

 

Moved by Trustee Armit

                                                                                                    

That the Ottawa Public Library Board meeting be adjourned at 6:54 p.m.

 

- CARRIED