OTTAWA PUBLIC LIBRARY BOARD MEETING AGENDA Monday October 15, 2012 5:00 pm Festival Control Room, Ottawa City Hall, 110 Laurier Avenue West Danielle McDonald, Chief Executive Officer 613-580-2424 x32189 Danielle.McDonald@BiblioOttawaLibrary.ca Marc Pellerin, Library Board Assistant 613-580-2424 x32169 Marc.Pellerin@BiblioOttawaLibrary.ca Committee Members: Chair: Trustee Jan Harder Vice-Chair: Trustee Jim Bennett Trustees Amelita Armit, André Bergeron, Keith Egli, Patrick Gauch, David Gourlay, Christine Langlois, Danielle Lussier-Meek, Shad Qadri, Doug Thompson, Tim Tierney, Marianne Wilkinson, Rose Zeidan REGRETS DECLARATIONS OF CONFLICT OF INTEREST APPROVAL OF THE AGENDA 1. APPROVAL OF AGENDA BRD2012-0073 DECISION That the Ottawa Public Library Board approve the agenda as presented. PRESENTATIONS * eBooks and OPL: Advocacy in Action, Jennifer Stirling, Division Manager, System-wide Services & Innovation CHAIR’S REMARKS COMMUNICATIONS RESPONSE TO INQUIRIES REPORTS 2. CONFIRMATION OF MINUTES: MONDAY SEPTEMBER 10, 2012 BRD2012-0074 DECISION That the Ottawa Public Library Board approve the minutes dated September 10, 2012 as presented. 3. 2013 OPL DRAFT OPERATING & CAPITAL BUDGET AND ESTIMATES AND NINE YEAR CAPITAL FORECAST BRD2012-0075 DECISION That the Ottawa Public Library (OPL) Board receive and table the 2013 Draft Operating and Capital Budget Estimates for consideration at a subsequent meeting of the Board, to be held on 19 November, 2012; and That the 2013 OPL Draft Operating and Capital Budget Estimates be tabled with City Council for consideration at its meeting of October 24, 2012; and That the OPL Board receive the Nine-Year Capital Forecast for information. 4. GOVERNANCE AND AUDIT COMMITTEE REPORT BRD2012-0076 DECISION That the Board approve the following policies as revised: * Policy A.14 Environmental Sustainability * Policy B.7 Annual Board Planning Cycle * Policy C.4 CEO’s Membership on Other Bodies * Policy C.5 Authority Over Staff 5. ONTARIO LIBRARY ASSOCIATION (OLA) CONFERENCE TRUSTEE ATTENDANCE BRD2012-0077 DECISION That the OPL Board approve Trustee Gauch’s participation in the Ontario Library Association Super Conference January 30 to February 2, 2013. 6. TEMPORARY BOOKMOBILE SERVICE AT CHAPMAN MILLS PUBLIC SCHOOL BRD2012-078 DECISION That a temporary bookmobile stop be added to serve Chapman mills Public School from October 22, 2012 to March 25, 2013. 7. CHIEF EXECUTIVE’S REPORT OCTOBER 2012 BRD 2012-0079 INFORMATION That the Ottawa Public Library Board receive this report for information. 8. 2012 OTTAWA PUBLIC LIBRARY BOARD WORK PLAN MID-YEAR REVIEW BRD 2012-0080 INFORMATION That the Ottawa Public Library Board receive this report for information. 9. 2012 STRATEGIC WORK PLAN MID-YEAR REVIEW BRD 2012-0081 INFORMATION That the Ottawa Public Library Board receive this report for information. 10. REVISIONS TO PERFORMANCE REPORTING BRD 2012-0082 INFORMATION That the Ottawa Public Library Board receive this report for information. 11. 2012 CALENDAR OF REPORTS, OUTSTANDING INQUIRIES, MOTIONS AND UNSCHEDULED REPORTS BRD 2012-0083 INFORMATION That the Ottawa Public Library Board receive this report for information. 12. MONITORING REPORT A.8 COMMUNICATION & COUNSEL TO THE BOARD BRD 2012-0084 MONITORING That the Ottawa Public Library Board receive this report for information. 13. MONITORING REPORT A.27 MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT BRD 2012-0085 MONITORING That the Ottawa Public Library Board receive this report for information. 14. Q3 FINANCIAL REPORT (Supplementary Document) BRD 2012-0086 INFORMATION That the Ottawa Public Library Board receive this report for information. IN CAMERA ITEMS* * C1 – To discuss personal matters about an identifiable individual * C2 – To discuss a proposed or pending acquisition or disposition of land by the board NOTICES OF MOTION (FOR CONSIDERATION AT A SUBSEQUENT MEETING) INQUIRIES OTHER BUSINESS ADJOURNMENT 15. ADJOURNMENT BRD 2012-0087 ____________ That the Ottawa Public Library Board meeting adjourn at ________. NEXT MEETING November 19, 2012 *Notice In Camera Items are not subject to public discussion or audience. Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session. A form requesting such a review may be obtained, without charge, from the Office of the Chief Executive Officer or in person from the Chair of this meeting. Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor. ____________________________________________________________________ Note: 1. Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to the Ottawa Public Library Board and the public. OTTAWA PUBLIC LIBRARY BOARD 4 AGENDA MONDAY OCTOBER 15, 2012