Dispositions
Ottawa Public Library Board
September 10, 2012
4:30 p.m.
TOPIC: IN CAMERA
MOTION: 057-12
Moved by Trustee Bennett, seconded by
Trustee Armit to move in camera to discuss labour relations or employee negotiations.
-CARRIED.
TOPIC: RETURN
TO OPEN SESSION
MOTION: 058-12
Moved by Trustee Gauch, seconded by Trustee Langlois
to return to open session at 17:06.
-CARRIED.
TOPIC: APPROVAL OF THE AGENDA
MOTION: 059-12
Moved by Trustee Tierney, seconded by Trustee Wilkinson
that the agenda be accepted as amended.
Addition of Item 1a) Recommendation to approve the
tentative Memorandum of Settlement between CUPE 503 Library Group and the
Management Bargaining Team.
-CARRIED.
TOPIC: APPROVAL OF MEMORANDUM OF SETTLEMENT
MOTION: 060-12
Doc #1a)
Approval of Memorandum of Settlement between CUPE 503
Library Group and Management Bargaining Team
Moved by Trustee Thompson, seconded by Trustee Armit
that the Board approve the tentative Memorandum of Settlement reached
between CUPE 503 Library Group and the Management Bargaining Team as the
2012-2015 Collective Agreement, governing working conditions for unionized
library employees.
-CARRIED.
TOPIC: APPROVAL OF THE MINUTES
MOTION: 061-12
Doc
#1b) Approval of Minutes: June 11, 2012; June 27, 2012
Moved by Trustee Gauch, seconded by Trustee Tierney to
approve the minutes dated June 11, 2012 and June 27, 2012 as presented.
-CARRIED.
TOPIC: FINANCE AND BUDGET COMMITTEE
MOTION: 062-12
Doc
#2 Finance and Budget Committee Report
Moved
by Trustee Bergeron, seconded by Trustee Lussier-Meek that the revised Terms of Reference for
the Finance and Budget Committee be approved.
-CARRIED.
TOPIC: CLAUDE AUBRY RECOGNITION
MOTION: 063-12
Doc
#3 Claude Aubry Recognition
Moved
by Trustee Langlois, seconded by Trustee Bergeron that the OPL Board recognize and commemorate Claude B. Aubry, former Chief
Librarian of the Ottawa Public Library (1953-1979) by naming the Children’s
Room at the St-Laurent Branch in his honour and by installing a bronze reading
bench in his name at the entrance of the St-Laurent Branch.
-CARRIED.
TOPIC: MAIN LIBRARY CONDITION ASSESSMENT
MOTION:
064-12
Doc
#4 Main Library Condition Assessment Update
Moved
by Trustee Thompson, seconded by Trustee Wilkinson that the Board receive the Main
Library Building Condition Audit and Structural Assessment (Morrison-Hershfield
Report No. 2123051.00 July 24, 2012) report; and
That the
report be referred to the Facilities Planning Committee for consideration;
and
That
staff bring a report to the Board in November 2012 on recommended next steps in
planning for renewal of the existing Main Library facility.
Chair Harder requested a recorded vote
be taken on Part 1 (highlighted section) of motion 064-12. The results were as follows:
Yeas: Trustee Armit, Trustee Bennett,
Trustee Bergeron, Trustee Gauch, Trustee Gourlay, Trustee Harder, Trustee
Langlois, Trustee Lussier-Meek, Trustee Thompson, Trustee Tierney, Trustee
Wilkinson, Trustee Zeidan
Nays: None.
As a result of the recorded vote, the
above-noted motion to amend was carried.
CARRIED
MOTION FOR AMENDMENT
Moved by Trustee Bennett and seconded by Trustee
Lussier-Meek that motion 064-12 relative to the Main Library Condition
Assessment Update, be amended by adding the following: “And/or building of a new Main
Library facility”.
Part 2 of the motion would read:
“That staff bring a report to the Board in November 2012 on
recommended next steps in planning for renewal of the existing Main Library
facility and/or building of a new Main Library
facility.”
Chair Harder requested a recorded vote
be taken on Part 2 of the motion to amend motion 064-12. The results are as follow:
Yeas: Trustee Armit, Trustee Bennett,
Trustee Langlois, Trustee Lussier-Meek, Trustee Zeidan
Nays: Trustee Bergeron, Trustee Egli,
Trustee Gauch, Trustee Gourlay, Trustee Harder, Trustee Thompson, Trustee
Tierney, Trustee Wilkinson
As a result of the recorded vote, the
above-noted motion to amend was defeated.
DEFEATED
The approved motion reads:
MOTION:
064-12
Doc
#4 Main Library Condition Assessment Update
That the
Board receive the Main Library Building Condition Audit and Structural
Assessment (Morrison-Hershfield Report No. 2123051.00 July 24, 2012) report;
and
That
the report be referred to the Facilities Planning Committee for consideration;
and
That
staff bring a report to the Board in November 2012 on recommended next steps in
planning for renewal of the existing Main Library facility.
CARRIED
TOPIC: APPROVAL OF CONSENT ITEMS
MOTION: 065-12
Be it resolved that the OPL Board receive the following reports:
-
Doc
#5:September 10/12: Monthly Report
(Summer Special Release)
-
Doc
#6:September 10/12: Monthly Report
(September)
-
Doc
#12:September 10/12: CLA Conference
Trustee Reports
-
Doc
#13:September 10/12: 2012 Calendar of
Reports, Outstanding Inquiries,
Motions
and Unscheduled Reports
-
Doc
#14:September 10/12: Monitoring Report:
A.19.1 Fundraising: Acceptance of Donations
-
Doc
#15: September 10/12: Monitoring Report:
A.19.2 Fundraising: Acceptance of Sponsorships
-
Doc
#16: September 10/12: Monitoring Report:
A.19.5 Fundraising: Issuance of
Receipts
-
Doc
#17:September 10/12: Monitoring Report: A.19.6 Fundraising: OPL Naming
Commemorative
and Non Commemorative
-RECEIVED.
TOPIC:
REPORT ON MAJOR CAPITAL FACILITIES
MOTION: 066-12
Doc
#7 Q2 Report on Major Capital Facilities
Be it resolved that the OPL Board receive the Q2 Report
on Major Capital Facilities.
-RECEIVED.
TOPIC:
PERFORMANCE MEASUREMENT REPORT
MOTION: 067-12
Doc
#8 Q2 Performance Measurement Report
Be it resolved that the OPL Board receive the Q2
Performance Measurement Report.
-RECEIVED.
TOPIC:
financial report
MOTION: 068-12
Doc
#9 Q2 Financial Report
Be it resolved that the OPL Board receive the Q2
Financial Report.
-RECEIVED.
TOPIC:
oPL CAPITAL WORKS IN PROGRESS CLOSURE
MOTION: 069-12
Doc
#10 OPL Capital Works In Progress (WIP) Closure
Be it resolved that the OPL Board receive the OPL
Capital Closure
Report.
-RECEIVED.
TOPIC:
2011 Audited financial statements
MOTION: 070-12
Doc
#11 2011 Audited Financial Statements
Be it resolved that the OPL Board receive the 2011
Audited Financial Statements.
-RECEIVED.
MOTION: 071-12
Moved by Trustee Gourlay to adjourn the meeting at
18:15.
-CARRIED.