Minutes
Ottawa
Public Library Board
A regular meeting of the Ottawa Public Library Board
was held on Monday, January 21, 2008 at 18:00 hours in the Colonel By Room,
Ottawa City Hall, 110 Laurier Avenue West, Ottawa, Ontario.
Present: Chair Jan
Harder
Members Paula Agulnik
Michel Bellemare
Jim Bennett
André Bergeron
Bernard Clavel
Peggy Feltmate
Diane Holmes
Murray MacLean
Vicki
Metcalfe
Shad Qadri
Pamela Sweet
Marianne Wilkinson
Absent: Tony Manera
Also Present: City
Librarian Barbara Clubb
Div. Mgr. Centralized and Information
Services Elaine Condos
Div.
Mgr. Planning & Governance Monique
Désormeaux
Financial Services Manager Brenda Gorton
Div.
Mgr. Public and Support Services Barbara B. Herd
Mgr, Community Partnerships & Programming Al Roberts
Mgr, Access and Outreach Richard Stark
Recorder Joanie Asch
Observers
Regular Meeting
1. Call to Order
The Chair called the meeting to order at 18:00.
2. Excused Absences
The Chair noted the absence of
Trustee Manera.
3. Declarations of Conflict of Interest
None declared.
4. Approval of Agenda
MOTION 001-08
Moved by Trustee Clavel, seconded by Trustee Holmes, to approve the
agenda.
CARRIED.
5. Approval of Minutes
MOTION 002-08
Moved by Trustee Feltmate, seconded by Trustee Qadri, to approve the
minutes of the November 26, 2007 and December 17, 2007 meetings.
CARRIED.
6. Approval of Consent Items
Moved by Trustee Sweet, seconded by Trustee MacLean, to approve the
following report:
- Approval of Temporary
Closure of Ruth E. Dickinson Branch
and to receive the following reports:
-
Monthly Report for January
-
Members’ Record of Attendance
CARRIED.
7.
Main Library Presentation (RPAM)
(Verbal)
Barry
Robinson and Robert Vaillancourt of the Real Property and Asset Management
branch of the City of Ottawa reviewed a PowerPoint presentation regarding the
structural issues in the Periodicals section of the Main branch. Mr. Robinson
anticipated that the cost of the required remedial work would be $50,000 and a
further $25,000 would be spent on a condition audit of the entire building,
both of which would be absorbed by RPAM. In response to a question regarding
when formal confirmation that the Periodicals section would be safe to be
reopened to the public, Mr. Robinson advised staff can access the area but not
the public, until mid-May, when the remedial work should be completed.
MOTION 004-08
Be it resolved that the OPL Board receive the Main Library Presentation
by Barry Robinson, A/Director, Real Property and Asset Management.
CARRIED.
8. Governance Committee Report
Chair Harder advised that she had met with two staff from the Auditor General’s office, who will attend the next board meeting to provide information on the upcoming governance audit. Board members are to be individually interviewed over the next few months, and the audit of the Ottawa Police Services was suggested as a reference.
Moved by Trustee Clavel, seconded by Trustee Wilkinson, that the Board
adopts new Executive Limitations Policies:
·
A.12 Link Between CEO and Deputy
City Manager
·
A.29 Library Facilities
·
A.30 Protection of Services
CARRIED.
9. Training, Outreach and Development
for 2008 - Update
The City Librarian reviewed the report. The Library
Board Assistant is to send an email to all trustees asking for expressions of
interest regarding conference attendance. A summary of responses will be
prepared and presented for discussion at the February board meeting.
MOTION 006-08
Moved by Trustee Clavel, seconded by Trustee Bennett, that the Board
approve the revised topics for workshops, in-meeting educations and
backgrounders for 2008 as presented.
CARRIED.
10. International Federation of
Libraries Association (IFLA)
The City Librarian provided
information on the International Federation of Libraries Association, including
the mandate and work carried out. With regard to the upcoming conference in
Quebec City in August 2008, she noted that fifteen smaller meetings will be
held in other cities at the same time, such as Vancouver, Montreal and Ottawa.
Conference details are available on the IFLA website, however the conference
program has not been finalized yet. Library and Archives Canada has been
developing a book on libraries in Canada, which will be published in time for
the conference.
A DVD of the opening ceremonies of
the 2007 IFLA conference featuring Justice Albie Sachs was unable to be shown
due to technical difficulties. It will be brought back to the February meeting.
11. Other
Trustee
Feltmate advised that earlier that day, an event had been held to recognize the
work put in by volunteers and staff on bringing the Archives report to Council.
Chair
Harder advised that she will be presenting a resolution at the Ontario Library
Association conference regarding literacy funding. Chair Harder also thanked
OPL staff member Leslie Abraham (in absentia) for leading the Library’s
United Way campaign, noting that the library had a record number of staff
making contributions.
12. Adjournment
MOTION 007-08
Moved by Trustee MacLean to adjourn the meeting at 19:22.
CARRIED.
Minutes approved by:
|
Chair |
|
Secretary |