Environment Committee DISPOSITION 20 Tuesday, 16 October 2012 9:30 a.m. CONFIRMATION OF MINUTES Minutes 19 - August 28, 2012 CONFIRMED COMMUNICATION Response to Inquiry * ENV – 01-12 - Carp Landfill Funding RECEIVED PRESENTATION 1. SOLID WASTE COLLECTION CALENDAR REMINDER TOOL – VERBAL UPDATE – DIRECTOR OF SERVICE OTTAWA CITY WIDE RECEIVED CITY MANAGER’S OFFICE OFFICE OF THE CITY MANAGER 2. QUARTERLY PERFORMANCE REPORT TO COUNCIL, Q2: APRIL 1 – JUNE 30, 2012 ACS2012-CMR-OCM-0017 CITY WIDE That the Environment Committee receive this report for further review and discussion of the service areas’ performance results, as outlined in Document 1. RECEIVED CITY CLERK AND SOLICITOR DEPARTMENT 3. STATUS UPDATE – ENVIRONMENT COMMITTEE INQUIRIES AND MOTIONS – FOR THE PERIOD ENDING 5 OCTOBER 2012 ACS2012-CMR-CCB-0074 CITY WIDE That the Environment Committee receive this report for information. RECEIVED CITY TREASURER AND FINANCE 4. MULTI YEAR RATE BUDGETS - RESPONSE TO COMMITTEE DIRECTION ACS2012-CMR-FIN-0043 CITY WIDE That the Environment Committee recommend Council: 1. Approve a multi-year approach to planning and budgeting; and 2. Table a 2 Year Rate Budget in January, 2013 covering the years 2013 and 2014; and 3. Prepare a future Rate Budgets on a 4 Year basis consistent with the Term of Council; and 4. Direct staff to develop a policy outlining the approach to multi-year budgeting and business planning. CARRIED CITY OPERATIONS ENVIRONMENTAL SERVICES DEPARTMENT 5. 2011 DRINKING WATER QUALITY MANAGEMENT SYSTEM ANNUAL REPORT ACS2012-COS-ESD-0026 CITY WIDE That the Environment Committee and Council receive the 2011 Drinking Water Quality Management System Annual Report. RECEIVED 6. NEW WASTEWATER SYSTEMS EFFLUENT REGULATIONS UNDER THE FISHERIES ACT ACS2012-COS-ESD-0019 CITY WIDE That Environment Committee and Council receive this report for information. RECEIVED 7. TERMS OF REFERENCE FOR AN ENVIRONMENTAL ASSESSMENT OF THE PROPOSED CAPITAL REGION RESOURCE RECOVERY CENTRE ACS2012-COS-ESD-0024 CUMBERLAND (19) That the Environment Committee recommend Council: 1. Endorse the comments contained in Document 1 as the City’s comments on Taggart Miller Environmental Services Terms of Reference for an Environmental Assessment of the Proposed Capital Region Resource Recovery Centre. 2. Commit up to a maximum of $50,000, non-renewable, from the Solid Waste Reserve Fund to be distributed to community groups within the city of Ottawa, in the area surrounding the proposed Taggart Miller facility, to help retain experts to assist with technical peer review during the environmental assessment process; and 3. Delegate to the City Treasurer the authority to determine which City of Ottawa groups receive funding and to ensure that the appropriate rules with respect to the distribution and usage of the funds are strictly followed. DIRECTION TO STAFF : Councillor Egli to work offline with staff on clarifying the definition of community groups prior to the Council meeting. 8. ENVIRONMENTAL ASSESSMENT OF A NEW LANDFILL FOOTPRINT AT THE WEST CARLETON ENVIRONMENTAL CENTRE ACS2012-COS-ESD-0013 KANATA NORTH(4), WEST CARLETON-MARCH (5), STITTSVILLE (6), RIDEAU-GOULBOURN (21), KANATA SOUTH(23) That the Environment Committee recommend Council endorse the comments contained in Document 3 as the City’s comments on Waste Management of Canada Corporation’s Environmental Assessment for a New Landfill Footprint at the West Carleton Environmental Centre (WCEC) (September 2012), and direct staff to forward the approved comments to the Ministry of the Environment and Waste Management of Canada Corporation, as amended by the following: 1. That the capacity being considered at the WCEC landfill be reduced to 4 million cubic metres capacity, based on 400,000 tonnes per year for the period of ten years; and, That the Ministry put in place programs and policies necessary to move the ICI sector from its current 17 percent diversion rate to the Ministry’s target of 60 percent diversion before considering new or expanded landfills to dispose of residual ICI wastes; and 2. That the proposed WCEC landfill expansion contain a comprehensive groundwater protection program to collect and treat all leachate produced during the contamination lifespan of the facility; and That the groundwater protection program include best Management Practices and Mitigation to handle current and future potential impacts; and That proposed WCEC landfill contain a comprehensive groundwater monitoring program to assure effectiveness of the groundwater protection program; and That the groundwater monitoring program include on-site and off-site monitoring including private wells within 3 kilometres of the landfill; and, 3. That the MOE require Waste Management to: a. Require WM to invite the five West-end Councillors (West Carleton-March, Kanata North, Kanata South, Stittsville and Rideau-Carleton) to participate on the PLC. b. That city staff and the Ministry of the Environment be invited to attend to all PLC meetings. c. That WM advertise in the local community papers and through the West-end Councillors to solicit participation in the PLC. d. That the PLC membership consist of a minimum of six (6) members of the public and two (2) members of the local business community. e. That a Terms of Reference be developed and approved by the participants on the PLC. f. That the PLC monitors and makes recommendations on WM’s operational issues, complaints and environmental issues and that WM formally responds to the PLC on these recommendations and provides timelines for action plans. g. That WM provide an agenda at a minimum of one week in advance of the PLC meeting that includes a summary of the complaints, operational issues and issues of non-compliance for discussion at the meeting. h. That WM provide written minutes to the members of the PLC within one week of the meeting. i. That WM host the PLC meeting. j. That WM post all PLC agendas, reports, meeting minutes immediately as they become available on a website hosted by WM and dedicated to the PLC. Members of the public at large must have access to the website; and, 4. That staff be directed to include, in comments on proposed new transfer stations in Ottawa and Lanark and amendments to Environment Compliance Approvals for existing transfer stations in Ottawa and Lanark, a request to the Ministry of the Environment that a condition be inserted that residual waste from waste brought to the facility from outside Ottawa or Lanark not be eligible for depositing at any landfill in Ottawa; and, 5. That the comments in Document 3, Section 6.7.7 Transportation be reworded to the following “The comments that we have on the Transportation Detailed Impact Assessment are related to road design required to accommodate the site, which will be addressed if the EA is approved”; and, 6. That the Waste Management Corporation be advised that the City will require through the site plan process that it contribute a proportionate share to the cost of widening Carp Road. CARRIED, as amended 9. SOLID WASTE MANAGEMENT BY-LAW ACS2012-COS-ESD-0023 CITY WIDE That the Environment Committee recommend Council approve the revised Solid Waste Management Bylaw as listed in Document 1, to be effective 29 October 2012; and, That the Environmental Services Department undertake specific public consultation during the Solid Waste Management Plan on a four bag limit and that this matter be brought back to Committee and Council in Q1 of 2013 during the Waste Management Plan process; and, That the Solid Waste By-Law regarding bag limits be brought back at the same time to Committee and Council for further consideration. CARRIED, as amended DIRECTION TO STAFF : That staff review the nature of enforcement of the by-law during the public consultation process. PLANNING AND INFRASTRUCTURE PLANNING AND GROWTH MANAGEMENT 10. WEST URBAN COMMUNITY – WASTEWATER COLLECTION SYSTEM MASTER SERVICING PLAN STUDY ACS2012-PAI-PGM-0209 KANATA NORTH (4), WEST CARLETON-MARCH (5), STITTSVILLE (6), BAY (7), COLLEGE (8), RIDEAU-GOULBOURN (21), KANATA SOUTH (23) That the Environment Committee refer the West Urban Community – Wastewater Collection System Master Servicing Plan Study report to the Planning Committee. REFERRAL CARRIED That the Environment Committee recommend Council: 1. Receive the West Urban Community – Wastewater Collection System Master Servicing Plan Study Report; and 2. Approve the recommendation of the West Urban Community – Wastewater Collection System Master Servicing Plan Study Report to continue with wastewater projects identified in the 2009 Infrastructure Master Plan and add a new Interceptor Sewer to manage wastewater flows between the Stittsville / Fernbank trunk sewers and the Hazeldean and Kanata West Pumping Station. REFERRED to Planning Committee ADDITIONAL ITEM 11. PROCLAMATION OF WASTE REDUCTION WEEK CITY WIDE That the Environment Committee Agenda 20, be amended to include the Mayor’s Proclamation on Waste Reduction Week. CARRIED ENVIRONMENT COMMITTEE 2 DISPOSITION 20 TUESDAY, 16 OCTOBER 2012