Planning and Environment Committee

Comité de l’urbanisme et de l’environnement

 

Minutes 47 / ProcÈs-verbal 47

 

Tuesday, 13 January 2009, 9:30 a.m.

le mardi 13 janvier 2009, 9 h 30

 

Champlain Room, 110 Laurier Avenue West

Salle Champlain, 110, avenue Laurier ouest

 

 

 

Present / Présent :     Councillor / Conseiller P. Hume (Chair / Président) 

Councillor / Conseillère P. Feltmate (Vice-Chair / Vice-présidente)

Councillors / Conseillers M. Bellemare, S. Desroches C. Doucet, J. Harder, D. Holmes, G. Hunter, B. Monette, S. Qadri

 

 

DECLARATIONS OF INTEREST

DÉCLARATIONS D’INTÉRÊT

 

No declarations of interest were filed.

 

 

CONFIRMATION OF MINUTES

Ratification dU procÈs-verbaL

 

Minutes 46 and Confidential Minutes 13 of the Planning and Environment Committee meeting of Tuesday, 9 December 2008 were confirmed.


STATEMENT REQUIRED FOR ZONING MATTERS SUBMITTED FOR POST JANUARY 1, 2007

DÉCLARATION POUR LES DEMANDES DE MODIFICATION DE ZONAGE PRÉSENTÉES APRÈS LE 1ER JANVIER 2007                                                                                                              

 

Chair Hume read a statement relative to the Official Plan and Zoning By-law Amendments, listed as items 1, 2, 3, 5 and 6 on the agenda.  He advised that only those who made oral submissions at today’s meeting or written submissions before the amendments are adopted could appeal these matters to the Ontario Municipal Board.  Applicants may also appeal the matter to the Ontario Municipal Board if Council does not adopt an amendment within 120 days for Zoning and 180 days for an Official Plan Amendment of receipt of the application.

 

 

Infrastructure Services and Community Sustainability

Services d’infrastructure et Viabilité des collectivités

 

PLANNING and growth management

URBANISME et Gestion de la croissance

 

1.         ZONING - 1601 SIEVERIGHT AVENUE

ZONAGE - 1601, AVENUE SIEVERIGHT

Acs2009-ICS-PLA-0001                                             gloucester-southgate (10)

 

(This application is subject to Bill 51)

 

Jamie Pinault Kipp, Minto Communities Inc., was present in support of the recommendation.

 

That the Planning and Environment Committee recommend Council approve an amendment to the Zoning By-law 2008-250 to change the zoning of 1601 Sieveright Avenue from Light Industrial - IL2 H(14) to Residential First Density - R1W as shown in Document 1.

 

                                                                                                CARRIED

 

 

2.         ZONING - 1080 BANK STREET

ZONAGE - 1080 RUE BANK

ACS2009-ICS-PLA-0010                                                        Capital/Capitale (17)

 

(This application is subject to Bill 51)

 

Written correspondence was received from the following and is held on file with the City Clerk and Solicitor:

·        Email from Tim Bennett dated January 12, 2009

·        Email from Sue Fay, owner of Soul Matters, dated January 12, 2009

·        Email from Gabriela Gref-Innes dated January 12, 2009

·        Email from Laura Rees dated January 12, 2009

·        Email from Nancy Watters dated January 12, 2009

·        Email from Gordon Schwartz dated January 9, 2009

 

 

Lorraine Stevens, Planner I, provided a PowerPoint presentation, which is held on file with the City Clerk and Solicitor.  John Smit, Program Manager of Development Review and Grant Lindsay, Manager of Development Approvals Central/South accompanied her.

 

In response to questions from Councillor Qadri, Ms. Stevens advised that most buildings in the area are below the permitted 15 metres and an opaque fence is solid and cannot be seen through.  She noted the building would be located on the corner, with parking and loading at the rear.  Fire access would be achieved from the street on Sunnyside Avenue and Bank Street.  The vehicular entrance to the parking lot is on Sunnyside Avenue.

 

Ted Fobert, FoTenn spoke on behalf of the applicant and presented a colour rendering of the proposed building façade.  Katherine Grechuta, also from FoTenn and Ron Jack, Delcan, accompanied him.  Mr. Fobert reviewed the context of the site and characteristics of the proposal.  He touched on public consultation, which occurred with the community association, including four pre-application meetings in January, February, March and June 2008, as well as a public meeting organized by the ward councillor in October 2008.  He added that changes were made because of pre-consultation, including adding an office use to the second floor and design changes (stepping back the second storey on Sunnyside Avenue, changes to the entrance, full brick, additional glazing and glass, and increased articulation.) 

 

Mr. Fobert stated that the proposal is in keeping with the Traditional Mainstreet (TM) zone and the retail and office uses are permitted.  Under the current zoning, a mixed use five-storey building could be constructed on the entire site; however, the proposal is limited to two storeys, leaving the back one third of the site for parking and allowing light and air for abutting properties.  He noted the considerable depth of the property, which has remained vacant for many years.  He said that the establishment would be a community-based store with 78 per cent of customers expected from the neighbourhood.  It is thought that many customers will come to the store by foot.

 

In response to questions from members, Mr. Fobert and his team provided the following points of clarification:

·        The TM zone in this location limits single-use retail to 600 square metres.  The proposal calls for 1200 square meters.

·        The building is configured in order to allow it to be subdivided into two or three shops, if necessary, in the future.  The proposed store is not “big box”. 

·        The Shoppers Drugmart in the Glebe is approximately 6-7,000 square feet with seven to eight parking spaces.  It works well and has no major issue with parking.

·        The Glebe store did not require re-zoning as the TM zone in the Glebe does not have a single retail-use size limit.

·        The four pre-application meetings were held with the community association executive.  Changes were made to the design as a result of feedback received.

·        Approximately 80 to 100 people attended the full public meeting.

·        Twelve parking spaces would be provided, whereas the by-law requires 48 spaces for the general office use.  It is hoped that the City will consider additional on-street parking in the area.

·        It is anticipated that clients will be coming to the store by foot and bicycle.  The requirement for parking is generally less in the TM zone.  Parking is provided on site, well back from the intersection and removed from the school. 

·        The by-law does not restrict who can utilise on-site parking but it will be reserved for store customers.

·        No objection was received from the operator of the Mayfair Theatre, an adjacent property.

·        The applicant has entered a long-term lease with the owner (over 20 years).  Soil contamination was mostly addressed when the gas station was removed.  Additional remedial work is required due to trace contamination before the issuance of a building permit.

·        Underground parking is cost prohibitive and not feasible due to ownership issues.  It is not generally utilised in mainstreet settings.

 

Mr. Smit indicated that additional parking would be required if a medical office use is introduced on the second floor.  Mr. Fobert stated that possible tenants would be explored once the zoning is in place.   He added that an office use was added after consultation with the community association.  The applicant agreed to add the use as it would be a benefit to the community but it is not a necessity for the applicant.  He confirmed a stairwell and an elevator would provide access to the second floor.

 

Councillor Holmes suggested supportive and community housing for the second floor.  Mr. Fobert replied that they are permitted uses in the existing zone.  He also confirmed that Ministry of Environment approval is required as part of the remedial work to deal with the limited contamination.

 

Timothy Bennett spoke in opposition to the proposal with two arguments:  the existing zoning requirement on maximum retail space should be preserved, and there was a lack of comprehensive public consultation on the plans.  He commented that there was no pressing need to nearly double the allowed single commercial use in a small community and the proposal has no place in Old Ottawa South.  He noted the existing zoning was arrived at through significant public input and study.  He stated that the effort put in to creating the existing zoning involved long, hard work by members of the community and the ward councillor.  He added that the present proposal has not been given the same study and exposure to the community.  The public meeting of October 2008 was the first presentation of the proposal to the public with no follow up opportunity. 

 

Arthur McGregor, Ottawa Folklore Centre, also indicated his opposition to the proposal, noting the 2006 census showed 8,168 people living in Old Ottawa South.  Mr. McGregor countered the argument put forth by the applicant that the majority of business will be from walk-in traffic.  He advised that a 2001 retail report showed that Shoppers Drugmart has to achieve $1000 per square foot in sales per year.  A family of four in Old Ottawa South would be required to spend $360-400 a week at the store for it to be viable and truly community-focussed.  He explained that Shoppers Drugmart would use contemporary shopping science and psychology to lure customers, noting this type of store is a ‘category killer’.  It is a business concept that will take over the local market in general products by dispensing drugs in the back.  He summarized a large piece of the trade to keep the store viable must come from drive-in customers, which will have a negative effect.  With regard to neighbourhood fit, he countered staff’s position that the proposal would not adversely affect the small-scale retail character that is to be retained along Bank Street given the depth of the property.  He also noted that such controversy over a large 12,000 square foot box store in an urban situation has also been seen in Toronto.  In sum, he requested that retail be limited to a decent size to help create a true mainstreet with a human scale, neighbourhood supported and run by local supporters.

 

Carolyn Inch, a 20-year resident of the community, said that the majority of Old Ottawa South residents would not support the amendment to the zoning by-law to allow 12,000 square feet of commercial space.  She suggested the consultation process was faulty.  She indicated that she heard of the proposal in September 2008 although it had been before the community association executive since January 2008.  She noted that the proposed store would be directly across from the elementary school, raising safety and traffic concerns.  She suggested the proposal would be setting a precedent.  She added that the store would be unsightly, explaining that the street has gone through massive renovation with nice streetlights and furniture; moreover, existing businesses went through hardship during street re-construction.  She stated that the community association went beyond its mandate in dealing with the developer for several months in the absence of a public meeting, which once held lacked sufficient notice.   She suggested the current proposal is too big and would effectively put an end to the traditional mainstreet, impacting small local businesses.  She reiterated that the community has a vision, which was developed deliberately and over time.

 

Lyne Burton, Wag Pet Shop, who has owned a business in the area since 1994, was pleased with the implementation of the TM zone.  Councillor Doucet, community members and business owners all shared a common vision as volunteers worked with City staff to limit development to small-medium sized businesses.  Ms. Burton indicated that the current zoning and size restrictions played a role in the decision to open a second business in Old Ottawa South in 2005.  She said that mega stores swallow small independent shops and size restriction should not be seen as arbitrary.  Ms. Burton advised that her business is situated directly across from the proposed development and questioned why she and other adjacent businesses were not notified of the public meeting.  She urged the City to protect the current zoning, which protects the area from the large format trends. 

 

In response to questions from the Chair, Ms. Burton stated that parking would become a huge issue, as Old Ottawa South is already challenged in this regard. 

 

Chair Hume noted that if the proposed store were divided into three separate shops, the impacts would be the same, including parking.  Ms. Burton reiterated her general opposition to large format stores as they cater less to neighbourhood walking traffic.  She indicated she would not have the same retail concerns if the development was divided into three smaller stores but the parking problem would remain.

 

Councillor Feltmate wondered whether more drive-in traffic generated by the proposal would help Ms. Burton’s business across the street.  Ms. Burton indicated she would benefit if sufficient parking were available.  She stated that a small comparative study of on-street parking in a one-block radius showed 106 spaces in the Glebe and 27 in Old Ottawa South.

 

Councillor Feltmate reiterated that the zoning by-law requires for 48 parking spots for the office use.  Ms. Burton responded that she does not support large format stores; however, she would be more agreeable if more parking was accommodated.

 

Missy Fraser, a resident of Belmont Avenue, opposed the application.  As a member of the community association committee, which examines development applications, she encouraged the holding of a full community meeting as soon as possible, even before the submission of a formal application.  She noted that only 150 of 8,000 residents were notified of the public meeting a week before it took place.  She opined that a majority of those who attended the meeting and who wrote to the planner opposed the proposal.  She stated that the community association is not fully supportive of the proposal, noting some members did object.  With respect to safety, she indicated the store would be located directly across one of the largest public schools in the city with over 900 kids.  Ms. Fraser said the proposed loading zone and parking entrance are directly across the street from the kindergarten and primary entrance on Sunnyside Avenue.  She suggested the school council was not consulted on the proposal and many other concerns were raised at the community meeting that must be considered.  Ms. Fraser reiterated the current zoning was developed in a consultative process and cautioned the proposal could be viewed as a precedent that would change the street character.  In conclusion, she asked that the Committee reject the application or find reasonable accommodation by reducing the size of the development.

 

With regard to shipping and receiving, Councillor Qadri noted that the majority of Shoppers Drugmarts have a central warehouse and use large trucks for shipping.  He asked if sufficient space was available for loading, especially with parking at the rear.  Mr. Smit stated that the urban model for Shoppers Drugmart is generally not serviced by 18-wheelers.

 

Chair Hume advised that this issue would be addressed through the site plan process where restrictions could be imposed if necessary.

 

Curtis LeBond, a resident of Sunnyside Avenue, requested that the proposal be rejected as it seeks to double the required floor space for the store.  He said the request seems excessive.   He urged that the existing rules be followed rather than allowing development to occur by variance.

 

Janet Desroches stated her opposition to the proposal, referencing her experience with the Glebe store, as a resident of that neighbourhood.  Her objection also touched on the effect of mega stores on smaller businesses, as well as on the character of the community.  Touching on the Glebe store, she noted a huge unsightly billboard is used to advertise the business, which takes away from the community feeling.  Parking is also insufficient, causing some congestion on Bank Street.

 

Councillor Feltmate asked how many parking spaces are provided at the Glebe store.  Mr. Smit indicated eight spaces are provided.  Councillor Feltmate remarked that an office use is not part of the Glebe building.

 

Diane McIntyre, who also resides in the Glebe, expressed concern with the development in terms of its scale and the extent to which the traffic study has looked at safety issues.  She noted that office uses above drug stores tend to be medical, which require additional parking.  She also applauded Councillor Holmes’ suggestion to introduce public housing on the second floor.  Ms. McIntyre conceded that some development is advantageous at this site, but she questioned the scale of the proposal.  She expressed concerns about truck entry and egress from the loading zone and remarked that parking access is opposite the school, where children park their bicycles.  Ms. McIntyre also outlined concerns with water runoff, the flat roof and lack of greenspace due to the small set back.  In closing, she noted the corner of Bank and Sunnyside is important as many children cross there on their way to school and it is a key access route to Carleton University.

 

In reply to a question from Councillor Holmes, Mr. Smit clarified that additional parking would be required if a medical office use was introduced on the second floor.  A public process (cash-in-lieu of parking or minor variance) would be required to reduce the required parking.

 

Brian Tansey opposed the application and countered the staff argument that the proposed drug store use is one that serves the neighbourhood.  The proposal is out of scale and defeats the existing zoning developed with community involvement.  He suggested the proposal is the first test and if allowed would be precedent setting, leading others to assemble land.  He also commented that a proper public meeting should have been held earlier and debated the argument that if the proposal is rejected no development would occur at this site.  He touched on the opportunity costs of allowing the current proposal, which would nullify what should go there, as currently allowed by the existing zoning.  He suggested this proposal did not fit with the community and was a ‘gussied up big box store’.   

 

Councillor Doucet remarked that this proposal is smaller in height than what is permissible under the existing by-law.  Mr. Smit agreed and outlined the changes to the zoning as outlined in the report. 

 

Mr. Lindsay discussed intensification efforts around the city and agreed that the proposal was relatively small and compatible with Official Plan objectives. 

 

With regard to impact to the retail fabric of the street, as raised by Chair Hume, Mr. Lindsay suggested the impact was the same whether or not the building was broken into one or three shops.  He noted that the market drives retail function and the building is convertible.  He stated that staff are pleased the second floor would be used to benefit the community, ensuring continued viability over time. 

 

Mr. Smit added that the property is unique on Bank Street in Old Ottawa South because of its depth, as it extends some 90 metres down Sunnyside Avenue, while properties typically have a depth of 30-50 metres.  He added that this proposal on a deep lot maintains the rhythm of the streetscape by being street-oriented, pedestrian focussed, with articulation.  He noted that the single retail size provision is not found in other TM zones in the city.

 

In response to further questions, Mr. Smit indicated that a store the size of McQueen’s in the Glebe could probably not be replicated in Old Ottawa South because of lot size.  He added that the 600 square metre limit was probably arrived at by using the size of the fresh food mart that once existed on the east side of Bank Street as a benchmark.

 

Councillor Feltmate asked if staff considered rejecting the application in order to test the validity of the 600 square metre provision.  She indicated she was sympathetic to arguments supporting smaller retail, particularly when independent retail is overwhelmed by larger chains.

 

Mr. Smit responded that staff is comfortable with permitting a site specific exception in this instance due to the uniqueness of the site, without compromising the integrity of the zone provisions or undoing the ability to assess how effective the limitation is generally. 

 

Mr. Lindsay reiterated that retail uses change overtime, are volatile, and influenced by market demand.  He emphasized the staff position that the proposal is appropriate.

 

In response to a further question from Councillor Feltmate, Mr. Lindsay indicated a zoning amendment would not be required if the proposal was developed as three separate shops at the outset.

 

Councillor Holmes spoke in support of the recommendation, noting the benefits outweigh the negatives.  She observed a five-storey building could be built under the current zoning, which would negatively impact adjacent property owners in terms of shadowing and light.  She commended the community for their work in influencing the design, which resulted in increased articulation and glazing, as well as a useable second storey.  She also made comparisons with the grocery store at the corner of Bank and Somerset where some concessions were made to achieve a sustainable development with affordable housing above.  She suggested maximum retail square footage provisions might exist in the TM zones on Preston and Somerset.

 

Councillor Doucet spoke of the divisive nature of the proposal; however, he indicated he would support the departmental recommendation.  He noted the design has evolved, resulting in a beautiful building.  He added that 15 of 17 members of the community association committee supported the proposal and many people want to see additional shopping opportunities within walking distance.  He addressed some of the concerns raised with regard to public consultation, noting those who support the proposal are not present.  He stated he and his staff hand-delivered flyers for the public meeting, which was also posted on his website and locally advertised.  He also went door to door to inform adjacent residents of the proposal and spoke to the school.  Councillor Doucet said that little development has occurred in Old Ottawa South in the last 30 years and this site has remained vacant for seven.  He reported that he reviewed the Glebe example where no complaints have been received.  He consulted a small storeowner in the Glebe who commented that the new Shoppers Drugmart has not affected his business.  He concluded that a range of services is needed to keep people in the neighbourhood.  He indicated that he could do the easy thing and vote against it, but believed supporting it was the right thing to do.

 

Following debate, Committee considered the departmental recommendation.

 

That the Planning and Environment Committee recommend Council:

 

1.         Approve an amendment to Zoning By-law 2008-250 to change the zoning of 1080 Bank Street, as shown in Document 1, from Traditional Mainstreet - TM2 H (15) and Traditional Mainstreet - TM2 [98] H(14) to TM2 [98] H(15) as detailed in Document 2.

 

2.         Approve an amendment to the former City of Ottawa Zoning By-law 93-98 to change the zoning provisions for part of 1080 Bank Street, as shown in Document 1, to reduce the separation for a parking lot from a public street, as detailed in Document 2.

 

                                                                                                CARRIED

 

Chair Hume advised that he consulted with senior legal counsel and the motion below is within the mandate of the Transportation Committee.  A referral motion was then presented and carried.

 

Moved by C. Doucet:

 

That the Planning and Environment Committee endorse and forward the following motion to the Transportation Committee for consideration:

 

WHEREAS it is generally agreed that the amount of parking proposed for the Shoppers Drugmart is appropriate given the community based nature of the business;

 

AND WHEREAS a concern remains among some business owners that the proposed Shoppers Drugmart will nevertheless increase the demand for on-street parking, and that the businesses located along Bank Street would benefit from additional parking spaces;

 

AND WHEREAS the proposed Shoppers Drugmart building, which will replace a vacant parking lot, will result in a continuous building façade along Bank Street which provides the opportunity for additional on-street parking;

 

BE IT THEREFORE RESOLVED that:

 

1.   Staff implement, as a priority, the installation of additional on-street parking spaces along the west side of Bank Street and the along north side of Sunnyside Avenue, as appropriate, for the length of the proposed Shoppers Drugmart project; and

 

2.   That staff be directed to carry out a comprehensive Parking Study to assess the need for, and the opportunity to provide, additional public parking for the businesses along Bank Street, between the Canal and the Rideau River, in Old Ottawa South.

 

                                                                                                CARRIED

 

 

3.         ZONING - 1238 MARENGER STREET

ZONAGE - 1238, RUE MARENGER

ACS2009-ICS-PLA-0017                                                                         orléans (1)

 

(This application is subject to Bill 51)

 

James Locke was present in support of the recommendation.

 

That the Planning and Environment Committee recommend Council approve an amendment to Zoning By-law 2008-250 to amend the Residential Fourth Density Zone, Subsection Z, Exception 1241 (R4Z[1241]) of 1238 Marenger Street as detailed in Document 2.

 

                                                                                                CARRIED

 

 

4.         ST. JOSEPH BOULEVARD COMMUNITY IMPROVEMENT PLAN

PLAN D'AMÉLIORATION COMMUNAUTAIRE DU BOULEVARD ST-JOSEPH

ACS2009-ICS-PLA-0003                                                          Orléans (1), Innes (2)

 

An email in support of the plan, dated January 9, 2009, was received from Colette Côté and is held on file with the City Clerk and Solicitor.

 

That Planning and Environment Committee and Corporate Services and Economic Development Committee recommend that Council:

 

1.          Enact a by-law to designate the area shown as Schedule “A” on Document 1 as the St. Joseph Boulevard Community Improvement Plan Project Area. 

 

2.          Enact a by-law to adopt the St. Joseph Boulevard Community Improvement Plan as detailed in Document 2 and 3.

 

3.          Delegate to the General Manager, Planning and Growth Management the authority to approve Community Improvement Plan grant applications for which the total combined grant amount does not exceed $250,000.00, subject to an annual financial reporting to Council.

 

                                                                                                CARRIED

 

5.         COMPREHENSIVE ZONING BY-LAW 2008-250: ANOMALIES AND MINOR CORRECTIONS - FOURTH REPORT

RÈGLEMENT DE ZONAGE 2008-250 : ANOMALIES ET CORRECTIONS MINEURES – QUATRIÈME RAPPORT

ACS2009-ICS-PLA-0023                                     CITY WIDE/À L'ÉCHELLE DE LA VILLE

 

(This matter is subject to Bill 51)

 

Moved by P. Feltmate:

 

That Recommendation 1 of the report be amended to rezone the lands at the north-east corner of Meandering Brook Drive and Lester Road from O1-Parks and Open Space to R5A[1235] H(22)- Residential Fifth Density.

 

That there be no further notice pursuant to Section 34 (17) of the Planning Act.

 

                                                                                                CARRIED

 

That Council approve the amendments recommended in Column 4 of Document 1, to correct anomalies in Zoning By-law 2008-250, as amended to rezone the lands at the north-east corner of Meandering Brook Drive and Lester Road from O1-Parks and Open Space to R5A[1235] H(22)- Residential Fifth Density.

 

                                                                                                CARRIED as amended

 

 

6.         OFFICIAL PLAN AMENDMENT FOR COMPLETE APPLICATION AND PRE-APPLICATION CONSULTATION AND INFORMATION ON MANDATORY PRE-APPLICATION CONSULTATION

MODIFICATION AU PLAN OFFICIEL EN VUE DES CONSULTATIONS INTÉGRALES ET DES RENSEIGNEMENTS CONCERNANT  LES DEMANDES ET LES PRÉ-DEMANDES RELATIVEMENT AUX CONSULTATIONS OBLIGATOIRES DE PRÉ-DEMANDE

ACS2009-ICS-PLA-0015                       City Wide/à l'échelle de la Ville

 

(This matter is subject to Bill 51)

 

Russ Cooper, Briarbrook Morgan’s Grant Community Association, spoke from a written submission, which is held on file.  Some of his main points were as follows:

·        Requiring early consultation with City staff is a very good idea.  Such early consultations stand to identify and clarify issues before they become entrenched problems.

·        Upwards of 30 planning factors may need to be addressed by applicants as part of the City pre-application consultation planning process – from impact on traffic flows to potential for impact on archaeological artefacts.

·        The lack of any requirement to ensure development projects are vetted for their potential impact on host community “social cohesiveness” is lacking and in need of rectification.

·        The measure of preventing the erection of social walls that segregate one neighbour from another, can be advanced by incorporating a related “impact on social cohesion” factor in the pre-application consultation planning process associated with the new Official Plan.

·        The implementation of an “impact on social cohesion” planning factor would provide a measure capable of assessing the potential for adverse outcomes associated with private and commercial initiatives.

·        The consideration of “social cohesion” as a city development planning factor is critical if the demonstrated social ills associated with globalization and economic restructuring are to be mitigated. 

·        This may be accomplished by requiring both “applicant” and City planning staff to assess the potential of a project to create social divisions between the group contained by the development and its host community. 

 

Councillor Hunter asked if the report was simply codifying current practices with regard to pre-consultation.  Karen Currie of the Planning Division explained that existing practices, as mandated by the Planning Act, are included.  A more comprehensive structure and streamlined approach are adopted.  She advised that under the Act, consultation is required between aopplicants and City planners; however, staff will continue to encourage pre-consultation with the ward councillor and the community.

 

That Planning and Environment Committee and Agriculture and Rural Affairs Committee recommend that Council:

 

1.         Approve Official Plan Amendment xx, to implement recent changes to the Planning Act regarding complete applications and pre-application consultation, as detailed in Document 1.

 

2.         Receive the information contained in this report regarding the process for pre-application consultation.

 

                                                                                                CARRIED

 

 

7.         AMENDMENT TO PLANNING APPLICATION FEES BY-LAW AND CONDOMINIUM APPLICATION TIMELINES

MODIFICATION DU RÈGLEMENT FIXANT LES DROITS RELATIFS AUX DEMANDES D'AMÉNAGEMENT ET DÉLAIS DES DEMANDES RELATIVES AUX COPPROPRIÉTÉS

ACS2009-ICS-PLA-0013                                     CITY WIDE/À L'ÉCHELLE DE LA VILLE

 

Moved by P. Feltmate:

 

WHEREAS the Report Recommendation of Planning and Environment Committee Report ACS2009-ICS-APR-0013 contains a minor error in Document 1;

 

AND WHEREAS, within said document, reference is made to “1,606.50 Legal Fee + GST” while reference should be made to “1,530.00 Legal Fee + GST”;

 

AND WHEREAS, in said document, reference is made to “687.75 Legal Fee + GST”, while reference should be made to “655.00 Legal Fee + GST”;

 

THEREFORE BE IT RESOLVED THAT Committee approve the required correction.

 

                                                                                                CARRIED

 

That the Agricultural and Rural Affairs Committee and the Planning and Environment Committee recommend Council:

 

1.         Approve the establishment of new fees for Common Elements and Vacant Land Plans of Condominium, as detailed in Document 1, as amended to correct legal fees, and amend the Planning Fees By-law accordingly, effective 1 February 2009; and

 

2.         Approve the establishment of a revised timeline for Common Elements and Vacant Land Plans of Condominium applications, as detailed in Document 2.

 

3.         Replace reference in Document 1 of “1,606.50 Legal Fee + GST” with  “1,530.00 Legal Fee + GST” and correct reference to “687.75 Legal Fee + GST” with “655.00 Legal Fee + GST”.

 

                                                                                                            CARRIED as amended

 

 

BUILDING CODE SERVICES

SERVICES DU CODE DU BÂTIMENT

 

8.         SIGN BY-LAW MINOR VARIANCE - 1194 CARP ROAD

DÉROGATION MINEURE AU RÈGLEMENT SUR LES ENSEIGNES - 1194, CHEMIN CARP

ACS2009-ICS-BLD-0002                                 Stittsville-Kanata West/Ouest (6)

 

Moved by S. Qadri:

 

WHEREAS Building Code Services has drafted report number ACS2009-ICS-BLD-0002, item 8 of Agenda 47, requesting a sign minor variance for the subject property to allow a ground sign for a commercial use in a residential zone;

 

AND WHEREAS in the time since the report was submitted, it has come to the attention of the Department that a sign has been manufactured and temporarily affixed in place, located too close to the road allowance and exceeding the sign area and height originally requested, thereby rendering the report incomplete;

 

AND WHEREAS the recommendations require reconsideration given the actual site conditions, and therefore a new report will be submitted to Committee; and

 

BE IT THEREFORE RESOLVED that the Planning and Environment Committee approve a withdrawal of the subject report and that a new replacement report be submitted at the February 2, 2009, Planning and Environment Committee meeting.

 

                                                                                                CARRIED

 

That Planning and Environment Committee recommend Council:

 

1.         Refuse the application to vary Sign By-law 2005-439, to permit a non-illuminated ground sign within a residential zone with a height of 2.75 metres and with an area of 2.23 square metres for the retail use at 1194 Carp Road.

 

2.         Approve a variance to Sign By-law 2005-439, to permit a non-illuminated ground sign within a residential zone with a height of two metres and with an area of 1.5 square metres for the retail use at 1194 Carp Road.

 

                                                                                                WITHDRAWN

 

 

COUNCILLORS’ ITEMS

ARTICLES DES CONSEILLERS

 

Councillor / Conseillère Holmes

 

9.         PRESTON STREET REHABILITATION BETWEEN SPRUCE AND ALBERT STREETS

REFECTION DE LA RUE PRESTON ENTRE LES RUES SPRUCE ET ALBERT

ACS2009-CCS-PEC-0001                                                                    SOMERSET (14)

 

Lori Mellor, Preston Street Business Improvement Area, was present in support of the motion.

 

That the Planning and Environment Committee recommend Council approve that funds in the amount of $1.9 million required for the water portion ($570,000) and sewer portion ($1,330,000) of this project be allocated from the water/sewer reserves.

 

                                                                                                            CARRIED

 

 

Councillor / Conseiller Hume

 

10.       Discussion - Strategic Planning Update for Planning and Environment Committee Areas of Responsibility

DISCUSSION - MISE À JOUR SUR LA PLANIFICATION STRATÉGIQUE EN MATIÈRE DE SPHÈRES DE RESPONSABILITÉ DU COMITÉ DE L’URBANISME ET DE L’ENVIRONNEMENT

CITY WIDE/À L'ÉCHELLE DE LA VILLE

 

Chair Hume reported that he met with Nancy Schepers, Deputy City Manager of Infrastructure Services and Community Sustainability, on holding a session to discuss strategic priorities.  He stated it is important to ensure the Committee is aware of the Department’s strategic goals and inform staff of political priorities.  The four service areas (Planning, Water, Wastewaster and Solid Waste) would be reviewed with a presentation from staff and discussion from members. 

 

In response to a question from Councillor Qadri, Chair Hume said the half-day session would occur in the next six weeks and would be open to the public and media.  A formal report would follow for Committee and Council approval.  Delegations would be heard at Committee at that time.

 

Councillor Feltmate supported holding such a session to help better align the fiscal framework with strategic priorities.

 

The Committee agreed to hold a session in the next six weeks. 

 

                                                                                                RECEIVED

 

 

 

ADJOURNMENT

LEVÉE DE LA SÉANCE

 

The meeting adjourned at 11:50 a.m.

 

 

 

 

 

Original signed by                                               Original signed by

Robert Tremblay                                                    Councillor P. Hume

                                                                                                                                                           

Committee Coordinator                                       Chair