Finance and Economic Development Committee MINUTES 24 Wednesday, 19 September 2012, 9:30 a.m. Champlain Room, 110 Laurier Avenue West Present: Chair : Mayor J. Watson Councillors R. Chiarelli, K. Egli, A. Hubley, M. McRae, M. Taylor, D. Thompson, M. Wilkinson Regrets: Councillors P. Clark (Vice-Chair ), D. Deans, P. Hume CONFIRMATION OF MINUTES Minutes 23 - Finance and Economic Development Committee meeting of 27 August 2012 CONFIRMED DECLARATIONS OF INTEREST There were no declarations of interest. PLANNING AND INFRASTRUCTURE INFRASTRUCTURE SERVICES 1. COMPREHENSIVE ASSET MANAGEMENT PROGRAM ACS2012-PAI-INF-0007 CITY-WIDE REPORT RECOMMENDATIONS That the Finance and Economic Development Committee table this report for consideration at a subsequent meeting of the Finance and Economic Development Committee, to be held on 2 October 2012: 1. At its meeting of 2 October 2012, that the Finance and Economic Development Committee recommend Council: a) Receive the Comprehensive Asset Management Program, 2012 State of the Asset Report (Document 1); b) Approve the Comprehensive Asset Management Policy (Document 2); c) Approve an infrastructure renewal funding target, indexed annually to construction inflation, to maintain City assets in a state of good repair, as outlined in this report, to be reached within 10 years and included for consideration as part of each year’s draft budget; and d) Approve inclusion of an Asset Management section in all relevant future Committee and Council reports to ensure the long-term infrastructure implications of recommended projects are specifically identified. Appearing before Committee on this item were Wayne Newell, General Manager of Infrastructure Services, Alain Gonthier, Manager of Asset Management, and Marian Simulik, City Treasurer. Mr. Newell introduced the item then Mr. Gonthier and Ms. Simulik spoke to a PowerPoint presentation, which served to provide Committee with a detailed overview of the report. A copy of their presentation is held on file with the City Clerk. Following the presentation, staff responded to questions from Committee Members, which focused primarily on: the scalings used to rate the current state of assets; how projects would be prioritized in terms of the work to be done and whether they could be bundled in the tendering process in order to achieve maximum value for money; options for funding the work and the level of details Members could expect to see in the Long Range Financial Plan (LRFP); and the implications of having the LRFP span more than one term of Council. Given that this report would be considered at the subsequent meeting, Councillor Wilkinson submitted the following Notice of Motion, for consideration at the next meeting, in conjunction with the report. NOTICE OF MOTION Moved by Councillor M. Wilkinson That the following be added as recommendation e) to the report: e) Approve working with the Association of Municipalities of Ontario (AMO) and teh Federation of Canadian Municipalities (FCM) to achieve long-range infrastructure funding for municipalities. Following these exchanges, Committee TABLED the report, for consideration at its meeting of October 2, 2012. REAL ESTATE PARTNERSHIPS AND DEVELOPMENT OFFICE 2. SALE OF LAND – 353 DOMINION AVENUE ACS2012-PAI-REP-0024 KITCHISSIPPI (15) REPORT RECOMMENDATIONS That the Finance and Economic Development Committee: 1. Declare as surplus to the City’s needs a vacant residential building lot located at 353 Dominion Avenue, described as part of Lots 9 and 10, Registered Plan 270, City of Ottawa and part of the closed road allowance between Berkley Avenue and Dominion Avenue, shown as Parcels ‘A’ and ‘B’ on Document 1; and 2. Approve the sale of the property outlined in Recommendation 1, subject to any easements that may be required to Excelcon Steel Co., Ltd. In Trust for $380,000 plus HST pursuant to an Agreement of Purchase and Sale that has been received. CARRIED 3. SALE OF LAND – 350 BERKLEY AVENUE ACS2012-PAI-REP-0023 KITCHISSIPPI (15) REPORT RECOMMENDATIONS That the Finance and Economic Development Committee: 1. Declare as surplus to the City’s needs a vacant residential building lot located at 350 Berkley Avenue, described as part of Lots 10 and 19, Registered Plan 270, City of Ottawa and part of the closed road allowance between Berkley Avenue and Dominion Avenue, shown as Parcels ‘C’ and ‘D’ on Document 1; and 2. Approve the sale of the property outlined in Recommendation 1, subject to any easements that may be required to Excelcon Steel Co., Ltd. In Trust for $405,000 plus HST pursuant to an Agreement of Purchase and Sale that has been received. CARRIED 4. DECLARE SURPLUS AND TRANSFER 2140 BASELINE ROAD TO OTTAWA COMMUNITY LANDS CORPORATION (OCLDC) FOR FUTURE DISPOSAL ACS2012-PAI-REP-0031 COLLEGE / COLLÈGE (8) REPORT RECOMMENDATIONS That the Finance and Economic Development Committee recommend Council: 1. Declare the non-viable parcel of land known municipally as 2140 Baseline Road, described as part of PINS 04692-0309, 04692-0323, 04692-0478, 04696-0454 and 04692-1301, being part of Constellation Crescent to be closed, containing an area of 3,000 m2 (32,292.7 square feet), subject to final survey and subject to existing and any future easements that may be required and shown as Parcel 1 on Document 1 attached, as surplus to the City’s needs; and 2. Authorize staff to transfer the land detailed in Recommendation 1 above, to the Ottawa Community Lands Development Corporation (OCLDC) on the basis outlined in this report. CARRIED ADJOURNMENT The Committee adjourned the meeting at 10:45 a.m. Original signed by Original signed by D. Blais Mayor J. Watson Committee Coordinator Chair FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE MINUTES 15 6 DECEMBER 2011 ii COMITÉ DES FINANCES ET DU DÉVELOPPEMENT ÉCONOMIQUE PROCES-VERBAL 15 LE 6 DÉCEMBRE 2011 PAGE Notes: 1. Please note that these Minutes are to be considered DRAFT until confirmed by Committee. 2. Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to City Council and the public. 3. Unless otherwise noted, items requiring Council consideration will be presented to Council on 26 September 2012 in Finance and Economic Development Committee Report 24. FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE MINUTES 24 19 SEPTEMBER 2012 4