JOINT MEETING Finance and Economic Development Committee and Governance Renewal Sub-Committee DISPOSITION 2 Thursday, 30 August 2012 Note: 1. Unless otherwise indicated, Council will be requested to consider all items at its meeting of 12 September 2012 in Joint Finance and Economic Development Committee and Governance Renewal Sub-Committee Report 2. CITY MANAGER’S OFFICE CITY CLERK AND SOLICITOR DEPARTMENT 1. ADVISORY COMMITTEE RENEWAL TO SUPPORT COUNCIL’S TERM OF COUNCIL PRIORITIES ACS-2012-CMR-CCB-0032 CITY-WIDE 1. At its meeting of 30 August 2012, that the Joint Meeting of the Finance and Economic Development Committee and the Governance Renewal Sub-Committee recommend Council approve the following: A) The revised structure for Advisory Committees, as outlined in this report, as follows: i. Accessibility Advisory Committee ii. Arts, Culture, Heritage and Recreation Advisory Committee iii. Community Services Advisory Committee iv. Environmental Stewardship Advisory Committee v. French Language Services Advisory Committee B) The establishment of a Built Heritage Sub-Committee, reporting to Planning Committee, composed of four (4) Members of Council and three (3) citizen members as described in this report. C) The establishment of a Seniors Round Table as described in this report. 2. That the City Clerk and Solicitor Department be directed to implement the revisions to the Advisory Committee structure as outlined above, including a new recruitment process for relevant citizen members. 3. The selection panels for the Advisory Committees and Built Heritage Sub Committee as outlined in the report. 4. The Terms of Reference related to the new Advisory Committee structure found in Documents 1-6; as amended by the following: a) That the “Mandate” and in the “Responsibilities” sections of the draft Terms of Reference for the Accessibility Advisory Committee be amended by adding the words “persons with disabilities” before the word “seniors”; b) That the draft Terms of Reference for the Accessibility Advisory Committee be amended by reducing the age limit for the two (2) senior representatives from “65 years of age or older” to “60 years of age or older”; and c) That the “Mandate” section of the new French Language Services Advisory Committee Terms of Reference be amended with the following wording, in order to clarify the Committee’s role: The mandate of the French Language Services Advisory Committee is to advise Ottawa City Council on issues that impact “the implementation of the Bilingualism Policy and its application to the City's services, programs, policies and initiatives." 5. That the City Clerk and Solicitor be directed to revise the relevant administrative policies to reflect Council’s approved changes and submit revised By-laws to Council for approval where required. CARRIED as amended DIRECTIONS TO STAFF That staff conduct a review of the new structure after 1 year of its implementation to determine what is working, what is not working and whether the new structure could benefit from some modifying and report back to Standing Committee and Council on same. CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE AGENDA 56 19 SEPTEMBER 2006 ii COMITÉ DES SERVICES ORGANISATIONNELS ET DU DÉVELOPPEMENT ÉCONOMIQUE ORDRE DU JOUR 56 LE 19 SEPTEMBRE 2006 PAGE FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE AND GOVERNANCE RENEWAL SUB-COMMITTEE JOINT DISPOSITION 2 30 AUGUST 2012 iii