JOINT MEETING Finance and Economic Development Committee Governance Renewal Sub-Committee AGENDA 2 Thursday, 30 August 2012, 9:30 a.m. Andrew S. Haydon Hall, 110 Laurier Avenue W. Committee Coordinator Diane Blais, (613) 580-2424, ext. 28091, Diane.Blais@Ottawa.ca Committee Members: Chair: Mayor J. Watson Vice-Chair (FEDCO): Councillor P. Clark Vice-Chair (GRSC): Councillor A. Hubley Councillors R. Chiarelli, D. Deans, K. Egli, K. Hobbs, P. Hume, M. McRae, S. Moffatt, M. Taylor, D. Thompson, M. Wilkinson You can read this document on line at http://www.ottawa.ca Simultaneous interpretation in both official languages is available for any specific agenda item by calling the committee information number at least 24 hours in advance of the meeting. CONFIRMATION OF MINUTES Minutes 1 – Joint Finance and Economic Development Committee and Governance Renewal Sub-Committee meeting of 6 July 2012 DECLARATIONS OF INTEREST CITY MANAGER’S OFFICE CITY CLERK AND SOLICITOR DEPARTMENT 1. ADVISORY COMMITTEE RENEWAL TO SUPPORT COUNCIL’S TERM OF COUNCIL PRIORITIES 01 ACS-2012-CMR-CCB-0032 CITY-WIDE 1. At its meeting of 30 August 2012, that the Joint Meeting of the Finance and Economic Development Committee and the Governance Renewal Sub-Committee recommend Council approve the following: A) The revised structure for Advisory Committees, as outlined in this report, as follows: i. Accessibility Advisory Committee ii. Arts, Culture, Heritage and Recreation Advisory Committee iii. Community Services Advisory Committee iv. Environmental Stewardship Advisory Committee v. French Language Services Advisory Committee B) The establishment of a Built Heritage Sub-Committee, reporting to Planning Committee, composed of four (4) Members of Council and three (3) citizen members as described in this report. C) The establishment of a Seniors Round Table as described in this report. 2. That the City Clerk and Solicitor Department be directed to implement the revisions to the Advisory Committee structure as outlined above, including a new recruitment process for relevant citizen members. 3. The selection panels for the Advisory Committees and Built Heritage Sub Committee as outlined in the report. 4. The Terms of Reference related to the new Advisory Committee structure found in Documents 1-6. 5. That the City Clerk and Solicitor be directed to revise the relevant administrative policies to reflect Council’s approved changes and submit revised By-laws to Council for approval where required. NOTICES OF MOTION (FOR CONSIDERATION AT A SUBSEQUENT MEETING) INQUIRIES OTHER BUSINESS ADJOURNMENT Note: 1. Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to City Council and the public. 2. Reports requiring Council consideration will normally be presented to Council on 12 September 2012 in Joint Finance and Economic Development Committee and Governance Renewal Sub-Committee Report 2. FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE AND GOVERNANCE RENEWAL SUB-COMMITTEE JOINT AGENDA 2 30 AUGUST 2012 iii