JOINT MEETING Finance and Economic Development Committee Governance Renewal Sub-Committee AGENDA 1 Friday, 6 July 2012, 9:30 a.m. Champlain Room, 110 Laurier Avenue W. Committee Coordinator Diane Blais, (613) 580-2424, ext. 28091, Diane.Blais@Ottawa.ca Committee Members: Chair: Mayor J. Watson Vice-Chair (FEDCO): Councillor P. Clark Vice-Chair (GRSC): Councillor A. Hubley Councillors R. Chiarelli, D. Deans, K. Egli, K. Hobbs, P. Hume, M. McRae, S. Moffatt, M. Taylor, D. Thompson, M. Wilkinson DECLARATIONS OF INTEREST You can read this document on line at http://www.ottawa.ca Simultaneous interpretation in both official languages is available for any specific agenda item by calling the committee information number at least 24 hours in advance of the meeting. CITY MANAGER’S OFFICE CITY CLERK AND SOLICITOR DEPARTMENT 1. LOBBYIST REGISTRY - UPDATE ACS2012-CMR-CCB-0033 CITY-WIDE 01 1. That the Joint Meeting of the Governance Renewal Sub-Committee and the Finance and Economic Development Committee recommends that Council approve the establishment of a Lobbyist Registry, including the Lobbyist Code of Conduct, as described in this report, to come into effect on September 1, 2012. 2. That the Joint Meeting of the Governance Renewal Sub-Committee and the Finance and Economic Development Committee receive the definition of a Community Association as described in this report. 3. That staff be directed to amend the Employee Code of Conduct to incorporate the provisions related to lobbying and disclosure as described in this report. 2. INTEGRITY COMMISSIONER ACS2012-CMR-CCB-0034 CITY-WIDE 100 That the Joint Meeting of the Governance Renewal Sub-Committee and the Finance and Economic Development Committee recommend that Council approve the roles, responsibilities and selection process for the position of Integrity Commissioner for the City of Ottawa, including that the Integrity Commissioner also be the City’s Meetings Investigator and the Lobbyist Registrar, as described in this report. 3. ADVISORY COMMITTEE RENEWAL TO SUPPORT COUNCIL’S TERM OF COUNCIL PRIORITIES 132 ACS2012-CMR-CCB-0032 CITY-WIDE NOTE: Public delegations on this item will ONLY be heard by the Joint Committee when it considers the report at its meeting of 30 August 2012. That the Joint Meeting of the Governance Renewal Sub-Committee and the Finance and Economic Development Committee table this report for consideration at a subsequent Joint Meeting of the Finance and Economic Development Committee and the Governance Renewal Sub-Committee, to be held on 30 August 2012: 1. At its meeting of 30 August 2012, that the Joint Meeting of the Finance and Economic Development Committee and the Governance Renewal Sub-Committee recommend Council approve the following: A) The revised structure for Advisory Committees, as outlined in this report, as follows: i. Accessibility Advisory Committee ii. Arts, Culture, Heritage and Recreation Advisory Committee iii. Community Services Advisory Committee iv. Environmental Stewardship Advisory Committee v. French Language Services Advisory Committee B) The establishment of a Built Heritage Sub-Committee, reporting to Planning Committee, composed of four (4) Members of Council and three (3) citizen members as described in this report. C) The establishment of a Seniors Round Table as described in this report. 2. That the City Clerk and Solicitor Department be directed to implement the revisions to the Advisory Committee structure as outlined above, including a new recruitment process for relevant citizen members. 3. The selection panels for the Advisory Committees and Built Heritage Sub Committee as outlined in the report. 4. The Terms of Reference related to the new Advisory Committee structure found in Documents 1-6. 5. That the City Clerk and Solicitor be directed to revise the relevant administrative policies to reflect Council’s approved changes and submit revised By-laws to Council for approval where required. NOTICES OF MOTION (FOR CONSIDERATION AT A SUBSEQUENT MEETING) INQUIRIES OTHER BUSINESS ADJOURNMENT NEXT MEETING Thursday, 30 August 2012 Note: 1. Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to City Council and the public. 2. Reports requiring Council consideration will normally be presented to Council on 11 July 2012 in Joint Finance and Economic Development Committee and Goevrnance Renewal Sub-Committee Report 1. FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE AND GOVERNANCE RENEWAL SUB-COMMITTEE JOINT AGENDA 1 6 JULY 2012 v