Finance and Economic Development Committee MINUTES 22 Tuesday, 3 July 2012, 9:30 a.m. Champlain Room, 110 Laurier Avenue West Present: Chair : Mayor J. Watson Councillors P. Clark (Vice-Chair ), R. Chiarelli, D. Deans, K. Egli, A. Hubley, M. McRae, M. Taylor, D. Thompson, M. Wilkinson Regrets: Councillor P. Hume CONFIRMATION OF MINUTES Minutes 21 and Confidential Minutes 21 - Finance and Economic Development Committee meeting of 5 June 2012 CONFIRMED DECLARATIONS OF INTEREST There were no declarations of interest. CITY MANAGER’S OFFICE CITY CLERK AND SOLICITOR DEPARTMENT 1. APPOINTMENTS TO THE WELLINGTON WEST BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT ACS2012-CMR-CCB-0052 Kitchissippi (15) REPORT RECOMMENDATION That the Finance and Economic Development Committee recommend Council approve the appointment of Michel Frojmovic, Nathalie Myles and Becky Rynor to the Wellington West Business Improvement Area Board of Management for the term expiring November 30, 2014. CARRIED ECONOMIC DEVELOPMENT 2. INTENT TO DESIGNATE SUNNYSIDE VILLAGE OLD OTTAWA SOUTH BUSINESS IMPROVEMENT AREA (BIA) ACS2012-CMR-OCM-0012 Capital (17) REPORT RECOMMENDATIONS That the Finance and Economic Development Committee recommend Council: 1. Approve the area described in Document 1 of this report to be designated as the “Sunnyside Village Old Ottawa South Business Improvement Area (BIA)” under Section 204 of the Municipal Act, 2001; 2. Authorize and direct the City Clerk and Solicitor to send out a notice of Council's intention to pass a by-law designating the area, as defined in Document 1, as a Business Improvement Area, in accordance with Section 210 of the Municipal Act, 2001; 3. Enact the following two enabling by-laws, subject to the City Clerk and Solicitor reporting favourably on the results of the intention to pass a by-law designating the area as Business Improvement Area as contemplated by Section 210 of the Municipal Act, 2001, referred to in Recommendation 2: a. a by-law to designate the area as a Business Improvement Area, as described in Document 1, to be named the “Sunnyside Village Old Ottawa South Business Improvement Area (BIA)”; and b. a by-law to establish the Board of Management of the Business Improvement Area, to be named the "Sunnyside Village Old Ottawa South Business Improvement Area (BIA) Board of Management.” CARRIED 3. INTENT TO DESIGNATE KANATA NORTH BUSINESS PARK BUSINESS IMPROVEMENT AREA (BIA) ACS2012-CMR-OCM-0010 KANATA NORTH (4) REPORT RECOMMENDATIONS That the Finance and Economic Development Committee recommend Council: 1. Approve the area described in Document 1 of this report to be designated as the “Kanata North Business Park Business Improvement Area (BIA)” under Section 204 of the Municipal Act, 2001; 2. Authorize and direct the City Clerk and Solicitor to send out a notice of Council's intention to pass a by-law designating the area, as defined in Document 1, as a Business Improvement Area, in accordance with Section 210 of the Municipal Act, 2001; 3. Enact the following two enabling by-laws, subject to the City Clerk and Solicitor reporting favourably on the results of the intention to pass a by-law designating the area as Business Improvement Area as contemplated by Section 210 of the Municipal Act, 2001, referred to in Recommendation 2.: a) a by-law to designate the area as a Business Improvement Area, as described in Document 1, to be named the “Kanata North Business Park Business Improvement Area (BIA)"; and b) a by-law to establish the Board of Management of the Business Improvement Area, to be named the "Kanata North Business Park Business Improvement Area (BIA) Board of Management.” CARRIED CITY TREASURER AND FINANCE 4. OTTAWA REGIONAL CANCER FOUNDATION LOAN REPAYMENT EXTENSION ACS2012-CMR-FIN-0030 CITY-WIDE REPORT RECOMMENDATIONS That the Finance and Economic Development Committee recommend Council approve changes to the current loan agreement with the Ottawa Regional Cancer Foundation as follows: 1. An extension of the interest-free loan repayment for an additional two years; and 2. Direct staff to establish a new repayment schedule for the balance with the following payments: 2012-Sep-23       $300,000 2013-Sep-23       $300,000 2014-Sep-23       $300,000 CARRIED 5. DELEGATION OF AUTHORITY – CONTRACTS AWARDED FOR THE PERIOD JANUARY 1, 2012 TO MARCH 31, 2012 ACS2012-FIN-CMR-0028 CITY-WIDE REPORT RECOMMENDATION That the Finance and Economic Development Committee and Council receive this report for information. RECEIVED 6. CAPITAL ADJUSTMENTS AND CLOSING OF PROJECTS – CITY TAX AND RATE SUPPORTED ACS2012-CMR-FIN-0029 CITY-WIDE REPORT RECOMMENDATIONS That the Finance and Economic Development Committee recommend Council: 1. Authorize the closing of capital projects listed in Document 1, the funding of deficits as identified and the return of balance of funds to funding sources; 2. Approve the budget adjustments as detailed in Document 2; 3. Permit those projects in Document 3 that qualify for closure, to remain open; and 4. Receive the budget adjustments in Document 4 undertaken in accordance with the Delegation of Authority By-law 2009-231, as amended, as they pertain to capital works. Councillor Wilkinson posed a question with respect to the closure of the Kanata Town Centre Core Park (#902374). Ms. Marian Simulik, City Treasurer, explained that when funds were sitting unused and were not expected to be needed for several years, departments were encouraged to close those capital project accounts and come forward with their funding requests once they were ready to move ahead with the projects. She noted that when it was brought back, it would be first on the list in terms of funding in that year because it was previously approved by Council. Following this brief exchange, the report recommendations were put to Committee and CARRIED as presented. CITY OPERATIONS PARKS, RECREATION AND CULTURAL SERVICES 7. NEPEAN NATIONAL EQUESTRIAN PARK ACS2012-COS-PRC-0009 BAY (7) REPORT RECOMMENDATIONS That the Finance and Economic Development Committee recommend Council approve: 1. The termination of City operations and programming at the Nepean National Equestrian Park (NNEP), including the termination of leasing arrangements with the National Capital Commission (NCC) for the NNEP site at 401 Corkstown Road, resulting in 2013 budget savings of $320,658 as outlined in this report; and 2. That $50,000 of the Nepean National Equestrian Park operating budget be retained to foster continued availability of affordable options for the therapeutic riding program. Mr. Dan Chénier, General Manager of Parks, Recreation and Cultural Services, spoke to a PowerPoint presentation, which served to provide Committee with an overview of the report. A copy of his presentation is held on file with the City Clerk. The following individuals spoke against closing the Nepean National Equestrian Park: * Mr. Paul Teeple, National Capital Dressage; * Ms. Jennifer Thomas; * Ms. Elaine Gagnon; * Mr. Clarence Dungey, CUPE 503; and * Ms. Stephanie Cowperthwaite, owner of Cambrian Equestrian Centre. Mr. Teeple and Ms. Thomas provided written submissions, which are held on file with the City Clerk. Committee also received written submissions from Dorota Geissel, Alain Gendron and Janet Kramers, copies of which are held on file with the City Clerk. After hearing from the public delegations, staff responded to questions from Committee members with respect to the report, the current agreement with the National Capital Commission (NCC), the NCC’s intentions with respect to the site, requirements and options insofar as winding down operations, and the City’s intentions with respect to continuity of the therapeutic riding program. MOTION FED 22/01 Moved by Councillor M. Wilkinson That the National Capital Commission (NCC) be requested to go out for tender and during that period, that the City continue to operate as at present. LOST YEAS (1): M. Wilkinson NAYS (9): R. Chiarelli, P. Clark, D. Deans, K. Egli, A. Hubley M. McRae, M. Taylor, D. Thompson, Mayor Watson MOTION FED 22/02 Moved by Councillor M. Wilkinson That riding lessons continue to be held during the fall with sales of horses being negociated to take place after the end of the riding season. LOST YEAS (1): M. Wilkinson NAYS (9): R. Chiarelli, P. Clark, D. Deans, K. Egli, A. Hubley M. McRae, M. Taylor, D. Thompson, Mayor Watson Following these exchanges, the report recommendations were put to Committee and CARRIED as presented with Councillor Wilkinson dissenting. DIRECTION TO STAFF That staff report back, to the next Council meeting, with a plan on how they will accommodate the therapeutic riding program. PLANNING AND INFRASTRUCTURE INFRASTRUCTURE SERVICES 8. BIRCH HILL TELECOM CORPORATION MUNICIPAL ACCESS AGREEMENT ACS2012-PAI-INF-0008 CITY-WIDE REPORT RECOMMENDATION That the Finance and Economic Development Committee recommend Council approve entering into a Municipal Access Agreement with Birch Hill Telecom Corporation as described in this report. CARRIED PLANNING AND GROWTH MANAGEMENT 9. LANSDOWNE – HERITAGE AND ALGONQUIN INTERPRETATION AND PUBLIC ART IMPLEMENTATION PLAN ACS2012-PAI-PGM-0154 Capital (17) REPORT RECOMMENDATION That the Finance and Economic Development Committee recommend Council receive the Lansdowne Heritage and Algonquin Interpretation and Public Art Implementation Plan as outlined in this report and presented in Documents 1, 2 and 3 to this report. Ms. Sharon Jeannotte, Vice-Chair of the Arts, Heritage and Culture Advisory Committee spoke to this item. A copy of her speaking notes are held on file with the City Clerk. Mr. Kent Kirkpatrick, City Manager, responded to questions from Councillor Deans with respect to the total budget for Lansdowne redevelopment and funding for the various arts components of the project. Following these exchanges, the report recommendation was put to Committee and CARRIED as presented. IN CAMERA ITEMS* ADDITIONAL ITEM 1. COLLECTIVE BARGAINING – CIVIC INSTITUTE OF PROFESSIONAL PERSONNEL (“CIPP”) - RATIFICATION OF TENTATIVE AGREEMENT –- IN CAMERA - REPORTING OUT DATE: UPON RATIFICATION OF THE AGREEMENT BY COUNCIL CITY-WIDE Verbal presentation That the Finance and Economic Development Committee approve the addition of this item for consideration by the Committee at today’s meeting, pursuant to Section 84(3) of the Procedure By-law. CARRIED That the meeting of the Finance and Economic Development Committee move In Camera pursuant to Subsections 13. (1) (d) labour relations or employee negotiations; and (f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, of the Procedure By-law (By-law 2006-462), as amended, to receive a verbal presentation with respect to the ratification of the tentative agreement reached with the Civic Institute of Professional Personnel (CIPP). CARRIED * NOTICE * In Camera Items are not subject to public discussion or audience. Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session. A form requesting such a review may be obtained, without charge, from the City’s website or in person from the Chair of this meeting. Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor. ADJOURNMENT The Committee adjourned the meeting at 12:01 p.m. Original signed by Original signed by D. Blais Mayor J. Watson Committee Coordinator Chair FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE MINUTES 15 6 DECEMBER 2011 ii COMITÉ DES FINANCES ET DU DÉVELOPPEMENT ÉCONOMIQUE PROCES-VERBAL 15 LE 6 DÉCEMBRE 2011 PAGE Notes: 1. Please note that these Minutes are to be considered DRAFT until confirmed by Committee. 2. Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to City Council and the public. 3. Unless otherwise noted, items requiring Council consideration will be presented to Council on 11 July 2012 in Finance and Economic Development Committee Report 22. FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE MINUTES 22 3 JULY 2012 9