M E M O / N O T E D E S E R V I C E |
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By-Law No. 2009-231, “a by-law of the City of Ottawa respecting the delegation of authority to various officers of the City” was enacted by Council at its meeting of July 8, 2009.
This By-Law provides delegated authority to officers within the Public Works Department and requires that use of delegated authority be reported to the appropriate standing committee at least once per year.
It is recognized that the Delegation of Authority By-Law was re-enacted in 2011, however, since the authority noted in this IPD Memo was exercised by staff in 2010, the citation and section numbers in the previous By-Law are applicable and therefore will be cited this IPD Memo.
PURPOSE:
The purpose of this IPD Memo is to report to the Finance and Economic Development Committee on the use of delegated authority for 2010 by the Parks, Buildings and Grounds Operations and Maintenance Branch of the Public Works Department specific to Sections B 35(1) – Lansdowne Park and B 36(1) – Utility Contracts of Schedule ‘B’ – City Operations Portfolio of By-Law No. 2009-231.
BACKGROUND:
The Parks, Buildings and Grounds Operations and Maintenance Branch of the Public Works Department provides centralized management of the City’s parks, buildings, and grounds including 52,000 acres of land, 9.1 million square feet in 795 buildings and 2,882 hectares of parkland in more than 944 sites.
Parks, Buildings and Grounds functions as a one-stop shop for proactive operations and maintenance of the City’s parks, buildings, and grounds on a 24/7 basis and includes the following three divisions:
· Special Operations;
· Building and Technical Support; and,
· Parks, Buildings and Grounds Area Operations (East, West, Core, South).
The mandate of the Special Operations Division is to manage, operate and maintain the City’s unique assets and facilities specific to current or potential opportunities for revenue generation, financial self-sufficiency and reduced need for tax support. Some of these unique major business units include Lansdowne Park, Lynx Stadium and the Corporate Administration Portfolio.
Specific to Lansdowne Park, Section B 35(1) – Lansdowne Park of Schedule ‘B’ – City Operations Portfolio of By-Law No. 2009-231 delegates individual authority to the Deputy City Manager – City Operations, the General Manager – Public Works Department, the Manager – Parks, Buildings and Grounds Operations and Maintenance Branch, the Manager – Special Operations and the Program Manager – Lansdowne Park to negotiate and execute routine short-term rental agreements, event contracts, license agreements or licenses of occupation as they relate to the use of facilities or services within Lansdowne Park provided that,
(a) the monetary value of the agreement is $250,000 or less;
(b) the agreement complies with all applicable Council policies; and
(c) all applicable provision of By-Law No. 50 of 2000, as amended, being the City’s Purchasing By-Law have been met.
The Building and Technical Support Division is responsible for energy management including the procurement of electricity and natural gas, building engineering, accommodations and trades.
With regard to the procurement of electricity and natural gas, Section B 36(1) – Utility Contracts of Schedule ‘B’ – City Operations Portfolio of By-Law No. 2009-231 individually authorizes the Deputy City Manager – City Operations, the General Manager – Public Works Department and the Manager – Parks, Buildings and Grounds Operations and Maintenance Branch to purchase electricity and natural gas and execute utility contracts provided that,
(a) the purchases comply with the Council-approved Corporate Utility Procurement Policy;
(b) the form and content of the contract has received approval from the City Clerk and Solicitor; and,
(c) the purchase is within approved budget projections for the term of the contract.
Item (2) of Sections B 35(1) and B 36(1) respectively, identifies that use of delegated authority under these sections be reported to the Finance and Economic Development Committee at least once per year.
DISCUSSION:
The following summary for the use of delegated authority under Sections B 35(1) and B 36(1) as described above is provided with specific details for each attached as Documents 1 and 2.
Section B 35(1) – Lansdowne Park:
As described in Document 1 attached, the delegated authority under Section B 35(1) was used in 2010 for 105 events that included 183 event days, 390,769 attendees totaling $1,248,129.27 in rent income.
Section B 36(1) – Utility Contracts:
As described in Document 2 attached, the delegated authority under Section B 36(1) was used five times in 2010 to execute utility contracts associated with the purchase of natural gas beginning in 2012 and totaling $2,227,900.00.
These payments are not made as a lump sum but are made monthly at the consumption rate established by the City’s Energy Management Unit.
Original signed by
Larry O’Keefe
Larry O'Keefe
Manager – Parks, Buildings and Grounds Operations and Maintenance Branch
Attach. 2 - Document 1 – Section B 35 (1) - 2010 Rental Contracts for Lansdowne Park
- Document 2 – Section B 36 (1) - 2010 Utility Contracts
c.c. Deputy City Manager, City Operations
General Manager, Public Works
Manager, Special Operations
Program Manager, Lansdowne Park
Coordinator, Finance and Economic Development Committee
Document 1
Section B 35(1) of Schedule ‘B’ – City Operations Portfolio of Delegated Authority By-Law No. 2009-231
2010 Rental Contracts for Lansdowne Park
|
DATE |
EVENT |
LOCATION |
ATTENDANCE |
RENT |
EVENT DAY(S) |
|
January 07, 2010 |
Police Memorial Arena |
Arena |
8,500 |
19,687.50 |
1 |
|
January 08, 2010 |
Ottawa Motorcycle Show |
Ex Hall |
8,856 |
15,300.00 |
3 |
|
January 15, 2010 |
Black Kat Sexapaloosa |
Ex Hall |
9,761 |
15,300.00 |
3 |
|
January 22, 2010 |
CanEast Renovations Show |
Ex Hall |
5,664 |
22,950.00 |
3 |
|
January 30, 2010 |
Carleton U Charity Ball |
Ex Hall |
1,500 |
5,100.00 |
1 |
|
February 07, 2010 |
SOS Haiti |
Ex Hall |
200 |
2,445.98 |
1 |
|
February 11, 2010 |
XEROX Corporate Challenge |
Arena |
200 |
1,640.00 |
1 |
|
February 11, 2010 |
Star Motors Mercedes Production Demo |
Assem.Hall |
60 |
1,050.00 |
1 |
|
February 13, 2010 |
Freddy Lukadi Salsa Dance |
Ex Hall |
100 |
2,100.00 |
1 |
|
February 17, 2010 |
Landscape Ontario |
Ex Hall |
1,800 |
8,700.00 |
1 |
|
February 19, 2010 |
Spring RV Show Ex Hall |
Ex Hall |
5,513 |
17,850.00 |
3 |
|
February 25, 2010 |
Cdn. Nat. Sportsmen's Show Arena |
Arena |
10,000 |
22,375.00 |
4 |
|
March 07, 2010 |
Summit Events Spring Wedding Show |
Ex Hall |
1,192 |
12,750.00 |
2 |
|
March 07, 2010 |
Player's Travel & Vacation Show |
Aberdeen |
6,000 |
15,500.00 |
2 |
|
March 13, 2010 |
Xentel Oldtimers Hockey Challenge |
Arena |
5,000 |
9,270.00 |
1 |
|
March 13, 2010 |
Irish Society Parade Social |
Ex Hall |
3,000 |
5,100.00 |
1 |
|
March 18, 2010 |
Ottawa Valley Farm Show Arena |
Arena |
6,048 |
22,375.00 |
3 |
|
March 21, 2010 |
Ismaili Council |
Ex Hall |
1,000 |
7,200.00 |
1 |
|
March 21, 2010 |
National Events Go Green Expo |
Aberdeen |
6,000 |
15,500.00 |
2 |
|
March 28, 2010 |
Spring Home Show Arena |
Arena |
18,402 |
26,312.50 |
4 |
|
March 31, 2010 |
CUSA Pandamonium |
Ex Hall |
1,100 |
5,100.00 |
1 |
|
April 09, 2010 |
Live Nation Hedley Concert |
Arena |
4,019 |
8,500.00 |
1 |
|
April 11, 2010 |
CANEAST 2010 Cottage/Backyard Show |
Grounds |
5,177 |
3,000.00 |
3 |
|
April 18, 2010 |
Originals Spring Craft Show |
Salons |
6,334 |
22,950.00 |
4 |
|
April 20, 2010 |
JCC Israeli Day of Independence |
Aberdeen |
1,500 |
8,850.00 |
1 |
|
April 21, 2010 |
OCUA Meeting |
Salons |
300 |
800.00 |
1 |
|
April 24, 2010 |
IMG Stars on Ice |
Arena |
5,110 |
9,000.00 |
1 |
|
April 28, 2010 |
Sante Canada Team Building (Votre Sante) |
Salons |
3,000 |
14,850.00 |
2 |
|
May 02, 2010 |
National Events Spring Women's Show |
Ex Hall |
5,906 |
12,750.00 |
2 |
|
May 02, 2010 |
Samko Spring Toy Sale |
Aberdeen |
5,000 |
32,550.00 |
4 |
|
May 04, 2010 |
Bon Appetit |
Aberdeen |
1,800 |
6,200.00 |
1 |
|
May 05, 2010 |
Sysco Food Services Event |
Salons |
300 |
2,100.00 |
1 |
|
May 07, 2010 |
Watercan |
Aberdeen |
1,000 |
6,200.00 |
1 |
|
May 16, 2010 |
Media Group Spring Guy Show |
Aberdeen |
1,500 |
17,000.00 |
2 |
|
May 18, 2010 |
Canadian Pupil Transportation Conf. |
Aberdeen |
400 |
11,800.00 |
1 |
|
May 20, 2010 |
CSEC Town Hall |
Salons |
1,400 |
7,650.00 |
1 |
|
May 23, 2010 |
Archdiocese of Ottawa |
Salons |
1,400 |
5,100.00 |
1 |
|
May 27, 2010 |
Health Canada |
Salons |
300 |
3,150.00 |
1 |
|
May 29, 2010 |
National Capital Marathon Race Weekend |
Aberdeen |
35,000 |
24,800.00 |
3 |
|
June 04, 2010 |
CADSI CANSEC Arena |
Arena |
5,500 |
23,625.00 |
2 |
|
June 13, 2010 |
Gathering of the Nations |
Arena |
12,000 |
36,050.00 |
3 |
|
June 17, 2010 |
Glebe Community Assoc. |
Ex Hall |
200 |
1,050.00 |
1 |
|
June 17, 2010 |
Ringside for Youth |
Aberdeen |
1,000 |
5,900.00 |
1 |
|
June 18, 2010 |
Ottawa Public Library |
Ex Hall |
400 |
1,575.00 |
1 |
|
June 19, 2010 |
George Kelly Fundraiser |
Ex Hall |
200 |
1,050.00 |
1 |
|
June 19, 2010 |
Aramark Donna Paul |
Assembly |
150 |
450.00 |
1 |
|
June 24, 2010 |
St. Joseph's Catholic H.S. Graduation |
Ex Hall |
800 |
3,150.00 |
1 |
|
July 01, 2010 |
City of Ottawa Mayor's Breakfast |
Aberdeen |
2,500 |
6,781.02 |
1 |
|
July 04, 2010 |
US Embassy Parking Security |
Grounds |
500 |
791.59 |
1 |
|
July 24, 2010 |
KASAV Social |
Ex Hall |
1,000 |
3,150.00 |
1 |
|
July 26, 2010 |
ACEO |
Ex Hall |
50 |
7,500.00 |
1 |
|
August 04, 2010 |
Live Nation Kesha |
Ex Hall |
2,400 |
4,000.00 |
1 |
|
|
|
|
|
|
|
|
August 08, 2010 |
Xentel DM Shrine Circus |
Grounds |
10,500 |
25,000.00 |
3 |
|
September 05, 2010 |
Bill Prankard Holy Spirit Conference |
Ex Hall |
9,000 |
20,400.00 |
4 |
|
September 06, 2010 |
Ottawa Gee Gees vs Western |
Stadium |
5,613 |
1,022.00 |
1 |
|
September 10, 2010 |
Ottawa Muslim Asociation |
Aberdeen |
4,000 |
6,200.00 |
1 |
|
September 11, 2010 |
Ottawa Hospital Foundation |
Coliseum |
350 |
6,930.00 |
1 |
|
September 12, 2010 |
Summit Eevents Fall Wedding Show |
Ex Hall |
5,000 |
12,749.76 |
2 |
|
September 12, 2010 |
National Events Capital Beauty Expo |
Aberdeen |
1,200 |
15,500.00 |
2 |
|
September 15, 2010 |
Fire Services Exams |
Ex Hall |
1,500 |
11,475.00 |
3 |
|
September 16, 2010 |
Ottawa Construction Assoc. Trade Show |
Aberdeen |
500 |
9,300.00 |
1 |
|
September 17, 2010 |
Val Belcher Memorial |
Aberdeen |
1,500 |
1,758.99 |
1 |
|
September 18, 2010 |
Assoc. Cultural Mexicano |
Ex Hall |
1,200 |
3,980.00 |
1 |
|
September 18, 2010 |
Ottawa Gee Gees vs McMaster |
Stadium |
2,416 |
1,022.00 |
1 |
|
September 23, 2010 |
United Way Breakfast |
Aberdeen |
1,200 |
9,300.00 |
1 |
|
September 24, 2010 |
CECLFCE |
Arena |
12,000 |
13,133.00 |
1 |
|
September 25, 2010 |
CUPE Rock for Public Service |
Arena |
2,000 |
10,300.00 |
1 |
|
September 26, 2010 |
National Events Fall Women's Show
|
Aberdeen |
4,922 |
15,820.00 |
2 |
|
October 03, 2010 |
CANEAST Fall Home & Design Show Rent |
Ex Hall |
2,560 |
22,950.00 |
3 |
|
October 06, 2010 |
Royal Ottawa Foundation Breakfast |
Ex Hall |
600 |
4,725.00 |
1 |
|
October 08, 2010 |
Ottawa Catholic School Board |
Arena |
6,000 |
13,387.49 |
1 |
|
October 09, 2010 |
Ottawa Gee Gees vs Laurier |
Stadium |
1,315 |
1,022.00 |
1 |
|
October 14, 2010 |
Lansdowne Live Public Meeting |
Ex Hall |
900 |
3,825.00 |
1 |
|
October 15, 2010 |
City of Ottawa Service Awards |
Assembly |
120 |
1,050.00 |
1 |
|
October 17, 2010 |
Rodgers Year-end RV Sale |
Aberdeen |
2,000 |
12,400.00 |
2 |
|
October 19, 2010 |
CUSA Rock the Vote |
Ex Hall |
2,100 |
5,975.00 |
1 |
|
October 23, 2010 |
Ottawa Gee Gees vs Guelph |
Stadium |
1,251 |
1,022.00 |
1 |
|
October 24, 2010 |
Summit Events Ski Show |
Ex Hall |
3,600 |
9,975.00 |
3 |
|
October 24, 2010 |
Signatures Aberdeen Craft Show |
Aberdeen |
5,034 |
31,000.00 |
4 |
|
October 27, 2010 |
World Work Fair |
Aberdeen |
3,000 |
15,500.00 |
2 |
|
October 30, 2010 |
Liquidation Sale |
Ex Hall |
1,000 |
7,350.00 |
3 |
|
October 31, 2010 |
Ottawa Wood Show |
Aberdeen |
3,270 |
21,700.00 |
3 |
|
November 01, 2010 |
City of Ottawa Veterans Tribute |
Ex Hall |
900 |
3,825.00 |
1 |
|
November 03, 2010 |
Boys & Girls Club Awesome Auction |
Ex Hall |
600 |
2,985.00 |
1 |
|
November 06, 2010 |
Ottawa Gee Gees Playoff |
Stadium |
2,438 |
1,022.00 |
1 |
|
November 07, 2010 |
Wine & Food Show |
Arena |
12,066 |
21,000.00 |
3 |
|
November 13, 2010 |
Ottawa Gee Gees Playoff |
Stadium |
5,330 |
1,022.00 |
1 |
|
November 14, 2010 |
National Events Franchise Show |
Ex Hall |
564 |
10,500.00 |
2 |
|
November 14, 2010 |
Samko Toy Sale |
Aberdeen |
15,000 |
77,500.00 |
10 |
|
November 16, 2010 |
Ottawa Muslim Association |
Ex Hall |
3,000 |
5,100.00 |
1 |
|
November 19, 2010 |
OCUA Meeting |
AH |
50 |
175.00 |
1 |
|
November 19, 2010 |
World Trivia Night |
Aberdeen |
1,400 |
3,150.00 |
1 |
|
November 20, 2010 |
Santa Toy Parade |
Ex Hall |
300 |
1,990.00 |
1 |
|
November 21, 2010 |
Capital City Card Show |
Ex hall |
500 |
3,150.00 |
1 |
|
November 21, 2010 |
Muslim Association of Canada |
Aberdeen |
1,500 |
6,200.00 |
1 |
|
November 23, 2010 |
CAPA |
Ex Hall |
200 |
2,100.00 |
1 |
|
November 24, 2010 |
Saunders Book Sale |
Ex Hall |
400 |
3,150.00 |
1 |
|
November 27, 2010 |
Ismaili Council |
Ex Hall |
800 |
5,100.00 |
1 |
|
December 01, 2010 |
Plenary Group |
Ex Hall |
750 |
5,250.00 |
1 |
|
December 02, 2010 |
Great Big Sea |
Arena |
2,741 |
5,000.00 |
1 |
|
December 05, 2010 |
EDC Children's Christmas Party |
Ex Hall |
1,000 |
5,100.00 |
1 |
|
December 06, 2010 |
67s Booster Club Rent |
Assembly |
250 |
462.29 |
1 |
|
December 10, 2010 |
City of Ottawa Mayor's Xmas Party |
Aberdeen |
2,000 |
6,975.00 |
1 |
|
December 19, 2010 |
Ottawa Christmas Craft Sale |
Ex Hall |
16,189 |
58,650.00 |
10 |
|
December 31, 2010 |
Ottawa Travellers Ice Rental |
Arena |
21,098 |
157,022.15 |
959 hours |
|
|
|
|
|
|
|
|
|
105 Events |
|
390,769 |
1,248,129.27 |
183 |
Document 2
B 36(1) of Schedule ‘B’ – City Operations Portfolio of Delegated Authority By-Law No. 2009-231
2010 Utility Contracts
|
Utility Type |
Purchase Year |
Contract Date |
Supplier |
Amount |
|
Natural Gas |
2010 |
Nov 2012 to Oct 2013 |
BP |
$330,600 |
|
Natural Gas |
2010 |
Nov 2013 to Oct 2014 |
Shell |
$379,900 |
|
Natural Gas |
2010 |
Nov 2013 to Oct 2014 |
BP |
$344,700 |
|
Natural Gas |
2010 |
Nov 2014 to Oct 2015 |
Husky |
$606,000 |
|
Natural Gas |
2010 |
Nov 2014 to Oct 2015 |
Husky |
$566,700 |