Report to/Rapport au :

Corporate Services and Economic Development Committee

Comité des services organisationnels et du développement économique

and Council/et au Conseil

29 May 2003 / le 29 mai 2003

Submitted by/Soumis par : Kent Kirkpatrick, General Manager/Directeur général Corporate Services Department/Services généraux

Contact/Personne-ressource : Pierre Pagé, City Clerk/Director, Secretariat Services
greffier/directeur, Services de secrétariat

580-2424 ext. / poste 22408 Pierre.Page@ottawa.ca

Ref. N° : ACS2003-CRS-SEC-0045

SUBJECT:	REDUCED OPENING HOURS IN CERTAIN INSTITUTIONS AND RETIREMENT HOMES
OBJET :	RÉDUCTION DES HEURES D’OUVERTURE DANS CERTAINS ÉTABLISSEMENTs ET MAISONS DE RETRAITE

REPORT RECOMMENDATIONS

That the Corporate Services and Economic Development Committee recommend Council approve:

1. A by-law to make provision for reduced opening hours on voting day in certain institutions and retirement homes in accordance with provisions in the Municipal Elections Act, 1996; and

2. The reduced hours of operation for these facilities be either from 10 a.m. to 2 p.m. or from 4 p.m. to 8 p.m. as shown in Schedule ‘A’ to the by-law.

RECOMMANDATIONS DU RAPPORT

Que le Comité des services organisationnels et du développement économique recommande au Conseil d’approuver :

1. un règlement municipal permettant de réduire les heures d’ouverture le jour du scrutin dans certains établissements et maisons de retraite, conformément aux dispositions de la Loi de 1996 sur les élections municipales;

2. la réduction des heures d’ouverture dans ces installations, soit de 10 h à 14 h, soit de 16 h à 20 h, selon ce que prévoit l’annexe A du règlement municipal.

BACKGROUND

Council may pass a by-law providing for reduced opening hours on voting day of a voting place that is only for the use of residents of an institution or retirement home. The criteria for the application of this authority are set out in subsection 45(7) of the Municipal Elections Act, 1996 (the Act) and include an institution in which, on nomination day, 20 or more beds are occupied by persons who are disabled, chronically ill or infirm, and a retirement home in which, on nomination day, 50 or more beds are occupied.

The purpose of this authority is to increase the efficiency of the voting process as many of these premises can be served in much less than the 10 hours required for regular voting places. It is the intention of the Elections Office to schedule activity so that one election team can serve two facilities on voting day.

DISCUSSION

For the 2000 elections, the Ottawa Transition Board enacted a by-law to allow for reduced opening hours for certain institutions and retirement homes. The by-law was only applicable to that election and a new by-law is required for the 2003 election. The hours used at that time were 10 a.m. to 2 p.m. and from 4 p.m. to 8 p.m. Since the system worked well, it is proposed that the same arrangement and times be used for the 2003 election.

All institutions and retirement homes for which voting places must be provided have been considered in this process. Elections staff have consulted with the management of each eligible facility to jointly identify the sites where reduced hours of operation will be feasible. These locations are set out in the schedule to the proposed by-law and a copy of the list is attached as Annex 1.

Facility administrators are also asked to provide resident listing information to Elections staff in September for purposes of updating the voters’ list. In mid-October an elections notification letter will be sent to each resident whose name appears on the voters’ list indicating the date and hours for voting to ensure that the residents are fully aware of their scheduling.

Notwithstanding the reduced hours for voting, there is a guarantee in subsection 46(4) of the Act that if an elector in the voting place has not yet voted during the scheduled time of voting, and wishes to vote, then the voting facility will remain open until such person has voted.

CONSULTATION

Consultation has occurred with the management of affected institutions and retirement homes.

FINANCIAL IMPLICATIONS

Resources are provided within the 2003 elections budget. There is no additional financial requirement related to the passing of the recommended by-law.

ATTACHMENTS

Annex 1 – List of Institutions and Retirement Homes

DISPOSITION

Legal Services to prepare implementing by-law for Council adoption.

VOTING PLACES SUBJECT TO REDUCED HOURS OF VOTING ON
MONDAY, NOVEMBER 10, 2003

WARD	VOTING PLACE LOCATION	HOURS OF VOTING
		10 a.m. to 2 p.m.	4 p.m. to 8 p.m.
1	Residence St-Louis, 879 Hiawatha Park Road	X
1	Orleans Villa Inc, 6419 Lumberman Way		X
1	Queenswood Villa, 370 Kennedy Lane East		X
2	Madonna Nursing Home, 1533 St. Joseph Boulevard	X
2	Bearbrook Court Retirement Residence, 2645 Innes Road	X
2	Belcourt Manor, 1344 Belcourt Boulevard	X
2	Blackburn Lodge Senior Residence, 2412 Cleroux Road		X
2	St. Joseph Manor, 1510 St. Joseph Boulevard		X
3	Lynwood Park Lodge, 1 Eaton Street	X
3	Carleton Lodge, 55 Lodge Road	X
3	Longfield Manor, 330 Beatrice Avenue	X
3	Thorncliffe Place, 1 Thorncliffe Place		X
3	Robertson House, 1 Mill Hill Road		X
3	The Court at Barrhaven Retirement Home, 1111 Longfields Drive		X
3	Barrhaven Manor Retirement Living, 110 Berrigan Drive		X
4	Forest Hill Retirement Residence, 6501 Campeau Drive	X
4	Fairfield Manor, 17 Lombardo Drive	X
4	Brookside Manor, 20 Shirley's Brook Drive	X
4	Kilian Residence, 27 Weaver Crescent		X
4	The Empress Kanata, 170 McGibbon Drive		X
4	Kanata Care Centre, 145 Castlefrank Road		X
6	Granite Ridge Nursing Home, 5501 Abbott Street	X
6	Richmond Lodge Ltd, 6197 Perth Street	X
6	Stittsville Villa Manor, 1354 Main Street		X
7	Riverpark Place, 1 Corkstown Road	X
7	Carlingview Manor, 2330 Carling Avenue	X
7	Sterling Place, 2716 Richmond Road		X
7	New Orchard Lodge, 99 Orchard Lodge		X
8	Medex Nursing Home, 1865 Baseline Road	X
8	Crystal View Lodge, 6 Meridian Place	X
8	Starwood Nursing Home, 114 Starwood Road	X
8	West End Villa, 2179 Elmira Drive		X
8	Peter D. Clark Facility, 7 Meridian Place		X
WARD	VOTING PLACE LOCATION	HOURS OF VOTING
		10 a.m. to 2 p.m.	4 p.m. to 8 p.m.
9	Villa Marconi, 1026 Baseline Road		X
10	Hunt Club Manor, 1351 Hunt Club Road	X
10	Bridlewood Retirement Home, 3998 Bridle Path Drive		X
11	Extendicare Laurier Manor, 1715 Montreal Road	X
11	The Elmsmere, 889 Elmsmere Road	X
11	Ogilvie Villa, 1345 Ogilvie Road	X
11	Camilla Gardens Retirement Home, 1119 Bathgate Drive		X
11	Rothwell Heights Lodge, 1735 Montreal Road		X
12	Edgewood Care Centre, 399 River Road	X
12	Green Valley Terrace, 300 Lacasse Avenue	X
12	Fatima Manor, 280 Montfort Street	X
12	Rideau Place on the River, 550 Wilbrod Street		X
12	Sandy Hill Retirement Home, 353 Friel Street		X
12	Island Lodge - Allan House, 1 Porter's Island		X
12	Champlain Long Term Care Centre, 275 Perrier Avenue		X
12	Rideau Gardens, 240 Friel Street		X
12	Manoir Galleon, 157 Clarence Street		X
13	New Edinburgh Square, 420 Mackay Street	X
13	Heritage Manor, 624 Wilson Street	X
13	The Edinburgh, 10 Vaughan Street	X
13	Presland Residences, 198 Presland Road	X
13	Montfort Long Term Care, 705 Montreal Road	X
13	Montfort Hospital, 713 Montreal Road		X
13	Maison d'Acceuil-Sagesse, 418-420 Montreal Road		X
13	Springfield Residence, 30 Springfield Road		X
14	McLeod Retirement Home, 330 McLeod Street		X
15	Rosemount Centre for Seniors, 25 Rosemount Avenue	X
15	Salvation Army Ottawa Grace Manor, 1134 Wellington Street		X
15	Hillel Lodge, 10 Noldomy Sacks Private		X
15	Royal Ottawa Hospital, 1145 Carling Avenue		X
15	Civic Hospital, 1053 Carling Avenue		X
16	Parklane Residence, 1095 Merivale Road	X
16	St Patrick's Home, 2865 Riverside Drive	X
16	Landmark Court, 140 Darlington Private		X

WARD	VOTING PLACE LOCATION	HOURS OF VOTING
		10 a.m. to 2 p.m.	4 p.m. to 8 p.m.
17	Colonel By Retirement Centre, 43 Aylmer Street	X
17	Billings Lodge, 1180 Belanger Street	X
17	The Palisades Retirement Centre, 480 Metcalfe Street	X
17	Glebe Centre, 950 Bank Street		X
17	Billingswood Manor, 1370 Bank Street		X
18	Ottawa General Hospital, 501 Smyth Road	X
19	Pine Rest Residential Home, 5876 Buckland Road	X
19	Residence Ste Marie, 5855 Buckland Road	X
19	Cumberland Lodge, 2564 Market Street	X
19	Sarsfield Nursing Home, 2861 Colonial Road		X
19	Residence Champagne, 5779 Rockdale Road		X
20	Osgoode Township Care Centre, 7650 Snake Island Road	X
20	Orchard View Living Centre, 1491 Manotick Station Road		X