Report to/Rapport au:

Corporate Services and Economic Development Committee/

Comite des services organisationels et du développement économique

 

and Council/et au Conseil

 

30 July 2001/le 30 juillet 2001

 

Submitted by/Soumis par:  Kent Kirkpatrick, General Manager/directeur général

Corporate Services Department/Services généraux

 

and/et

 

Rosemarie Leclair, General Manager/directrice générale

Transportation, Utilities, and Public Works Department/Transports, Services et Travaux publics

 

Contact/Personne-ressource:  Glen Ford, Manager of Supply/Gestionnaire, Approvisionnements

580-2424, ext./poste 21305, Glen.Ford@city.ottawa.on.ca

 

 

 

 

Ref N°:  ACS2001-CRS-FIN-0028

 

 

SUBJECT:     Transfer of Funds

LAURIER BRIDGE RECONSTRUCTION

 

OBJET:          transfert de fonds

                        RECONSTRUCTION DU PONT DE L’AVENUE LAURIER

 

 

REPORT RECOMMENDATIONS

 

That the Corporate Services and Economic Development Committee and Council approve:

 

1.                  The transfer of funds in the amount of $1,200,000 from the project, Plaza Bridge Order No. 900091 to Laurier Bridge Order No. 900086;

 

2.                  The transfer of funds in the amount of $600,000 from the project Airport Parkway Structures, Order No. 900090 to Laurier Bridge Order No. 900086.

 

1.The transfer of funds in the amount of  $2,000,000 from the project, Mackenzie King Bridge Order No. 900085 to Laurier Bridge Order No. 900086.

 

RECOMMANDATIONS DU RAPPORT

 

Que le Comité des services organisationnels et du développement économique et le Conseil municipal approuvent :

 

1.                  Le transfert de 1 200 000 $ de l’ordre de travail no 900091, Projet du pont Plaza, à l’ordre de travail no 900086, Projet du pont de l’avenue Laurier;

 

2.                  Le transfert de 600 000 $ de l’ordre de travail no 900090, Projet des structures de la promenade de l’Aéroport, à l’ordre de travail no 900086, Projet du pont de l’avenue Laurier.

 

 

 

1.Le transfert de 2 000 000 $ de l’ordre de travail no 900085, Projet du pont Mackenzie King, à l’ordre de travail no 900086, Projet du pont de l’avenue Laurier.

 

 

BACKGROUND

 

The Laurier Bridge carries Laurier Avenue over the Queen Elizabeth Driveway, Rideau Canal and Colonel By Drive.  This bridge was transferred from the federal jurisdiction to the former Region of Ottawa-Carleton in 1996, pursuant to the Federal Bridges Transfer Agreement.

 

The bridge is a key link in the transportation network of the City of Ottawa and carries significant pedestrian and bicycle traffic.

 

On 13 September 2000, Regional Council approved a number of recommendations relating to the Laurier Bridge Reconstruction project with limits extending from Elgin Street to Nicholas Street, including the Laurier/Nicholas intersection. 

 

The scope of the project was extended to include the replacement of twin 762 mm unlined cast iron water-mains, built circa 1915 and located in the vicinity of the Laurier Bridge.  On 9 November 2000, the Chief Administrative Officer, under Special Delegated Authority, approved a modification to the contract with McCormick Rankin Corporation, Ottawa, to include the design of the water-mains and related works.

 

The project also includes modifications to the Queen Elizabeth Driveway and Colonel By Drive, being undertaken on behalf of the National Capital Commission on a cost recovery basis.

 

 

CONTRACTOR SELECTION PROCESS

 

A Request for Tender (RFT) was issued by Supply Management, advertised through the Ottawa Construction Association, and closed on 10 July 2001.  Five firms submitted bids in response to the RFT.

 

The Transportation, Utilities and Public Works Department, in consultation with the Supply Management Division, recommends acceptance of the tender from the lowest responsive bidder, Dufferin Construction Company.  The transfer of funds will allow the awarding of this contract under delegated authority as provided in the Purchasing By-law.

 

ADDITIONAL FUNDING REQUEST

 

The request for additional funding is due to change in scope of work as a result of additional works required to protect the foundations of the Department of National Defence (DND) building adjacent to the bridge, relocation of the DND mechanical plant currently under the bridge and related infrastructure, discovery of contaminated soil conditions on east side of the Canal and the tender bids being significantly higher than was initially budgeted.

 

The full ramification of contaminated soil conditions is not known at this time.

 

The shortfall in funding for this project is to be covered from savings realized from the Mackenzie King and Plaza Bridge as well as from the Airport Parkway Structures account, that has been deferred.

 

 

CONSULTATION

 

Public consultation is not required for this report.  Previous public consultation was undertaken by the Region of Ottawa-Carleton in 2000 with respect to the Laurier Bridge Reconstruction project.

 

 

FINANCIAL IMPLICATIONS

 

                                                                             900091                      900090                    

                                                                                  $                                $                         

 

Approved Budget to Date                                 20,000,000                 3,921,000                   

 

Increase  (Decrease) in Authority                       (1,200,000)                  (600,000)                   

 

Revised Budget                                                18,800,000                 3,321,000                  

 

Total Paid and Committed                               (18,,534)           (713,729)                 (3,231,643)

 

Balance Available                                                    86,271                         89,357                 

 

THIS REQUEST                                                              0                                 0                 

 

Balance Remaining                                                    86,271                        89,357                 

 

 

                                                                             900200                       900086

                                                                                  $                                 $

 

Approved Budget to Date                                 24,335,000                 18,454,323

 

Increase  (Decrease) in Authority                                       0                   1,800,000

 

Revised Budget                                                24,335,000                 20,254,323

 

Total Paid and Committed                                (17,225,122)                  (2,403,597)

 

Balance Available                                                7,109,878                   17,850,726

 

THIS REQUEST                                             (3,282,067)                 (17,099,293)

 

Balance Remaining                                               3,827,811                        751,433

 

 

Funds are available for transfer from Order No. 900091, Plaza Bridge, 2001 Capital Budget, in the amount of $1,200,000 and from Order No. 900090, Airport Parkway Structures, 2001 Capital Budget in the amount of $600,000; and from Order  No. 900085, Mackenzie King Bridge, 2001 Capital Budget, in the amount of  $2,000,000; to Order No. 900086, Laurier Bridge bringing the revised budget to $20,254,32321 for the structures portion of the contract.  Funds are also available in Order No. 900200, Urban Watermain Upgrades/Extension for the watermain portion of the contract.  The requested contract provision is $20,381,36020,809, which includes a contingency provision in the amount of $81,00,000, including GST. 

 

 

ATTACHMENTS

 

There are no attachments to this report.

 

 

DISPOSITION

 

The Financial Services Branch will take appropriate action.