Report to/Rapport au:

Corporate Services and Economic Development Committee/

Comité des services organisationnels et du développement économique

and Council/et au Conseil

15 February 2001 / le 15 février 2001

Submitted by/Soumis par: Kent Kirkpatrick, General Manager/Directeur général

Corporate Services Department/Services généraux

and

Dick Stewart, General Manager/Directeur général

People Services/Services aux citoyens

Ref N°: ASC2001-PEO-IDP-0001

SUBJECT:	Provincial Grant Application – SuperBuild Program
OBJET:	demande de subvention provinciale – programme supercroissance

REPORT RECOMMENDATION

That the Corporate Services and Economic Development Committee recommend Council approve that the City Clerk be directed to submit a letter of intent under the Ontario SuperBuild Corporation respecting the qualification of the “Recreation and Culture Building Lifecycle Program” Project for funding under Round 1 of the Sports, Culture, Tourism Program initiative.

RECOMMANDATION DU RAPPORT

Que le Comité des services organisationnels et du développement économique recommande au Conseil d’approuver que le secrétaire municipal soumette une lettre d’intention sous l’autorité de la Société ontarienne SuperCroissance en ce qui a trait à la qualification au financement du Programme de la durée de vie des édifices de loisirs et de culture en vertu du Tour 1 de l’initiative partenaires pour les sports, la culture et le tourisme.

BACKGROUND

The Province of Ontario has released guidelines for a program under which applications may be made for grant funding for eligible capital improvement projects. This is the first round of a call for applications under a Provincial grant program. It is expected that this could be a multi year program.

The overall program is known as “SuperBuild” however the application being made here is under the Sports, Culture and Tourism part of the program. While applications were originally to be submitted by February 2, 2001, the City requested and was granted an extension to February 28, 2001 in order that it have time to fully prepare an application which addressed the needs of the new city.

The program is targeted to projects, which seek to make facilities safe and secure, and extend their life. New development projects are ineligible under the program guidelines. The SuperBuild program will fund up to fifty percent (50%) of the cost of projects it approves. The application must also represent the highest priority for the applicant.

The project recommended for submission is a package, which includes those highest priorities, and most urgent works required under the ‘life cycle replacement’ program for existing recreational and cultural facilities owned by the newly amalgamated City of Ottawa. The works submitted represent the highest priorities across the new municipality. The total estimated cost of the work included in the application is $4,276,000.

ANALYSIS

The project is being undertaken to ensure the continued efficient operation, maintenance and repair of the City’s recreational and cultural facilities, which will enable the City to deliver with its community partners, a comprehensive array of programs for its citizens. The proposed works will ensure the continued integrity of taxpayers’ public assets, and more importantly, safeguard the health and safety of staff and users of the facilities. The project will assist in ensuring continued compliance with legislation and policy regarding health and safety and building code requirements. The project will provide a comprehensive management framework to ensure that the Provincial environmental and heritage policies and other policies (i.e. accessibility), are applied to the City’s recreational and cultural buildings.

The recent amalgamation of eleven (11) municipalities and regional government has produced a large inventory of assets, worth approximately $1.9 billion, all of which require a comprehensive asset management plan. From these assets, the project proposes to implement the previously identified health and safety lifecycle items and studies that are outstanding in the City’s recreational and cultural facilities. Through previous audits and studies, a detailed list of items was prepared and for the purpose of this project, will encompass forty seven (47) buildings, ranging from pools, arenas, community centers, cultural facilities and multi-purpose recreational complexes. These buildings are geographically dispersed throughout the new boundaries of the city and offers a mix of both cultural and recreation/sports facilities.

The project works are divided into the following categories:

Lifecycle requirements – i.e. the repair and replacement of roofs, stabilization and repair of exterior wall deterioration; risk assessment: $2,302,500

Life safety – i.e. fire safety upgrade, replacement of fire alarm panels, building security, video surveillance, arena rink board, glass and netting replacements/additions; $931,500

Accessibility – i.e. additions and replacement of ramps, railings, service counters, showers/dressing rooms; $642,500

Environmental – i.e. removal and disposal of PCB lighting ballasts, asbestos removal, risk assessment; $399,500

The Recreation and Culture Building Lifecycle Program project, worth $4,276,000 will stimulate the local economy as the proposed works will be tendered and delivered by the private sector and local contractors. Based on the $4,276,000 project, it is estimated that approximately forty four (44) person years of direct employment will be generate, with an additional sixty (60) person year in indirect employment, for a total of one hundred and four (104) jobs per year added to city’s economy.

With the proposed works proceeding, users in forty seven (47) different locations will reap the benefits of safer environments while pursuing their leisure activities i.e. the introduction of non-slip surfaces in pools and arenas, the ability to access facilities that were not accessible to those clients with mobility impairments, with the introduction of ramps and railings or the preservation and safeguarding of a museum’s collection by the replacement of a faltering roof structure.

ENVIRONMENTAL IMPLICATIONS

One of the classes of works included in the application is to remove and render safe all hazardous materials, which may still exist in some of the older facilities. Such works include the removal of asbestos and the removal of old ballasts, which contain PCB’s. Expertise to ensure these removals are carried out in a safe and effective manner will be retained to undertake this work.

RURAL IMPLICATIONS

Many of the works identified in the application are to buildings located in the former rural municipalities. In many of these a comprehensive lifecycle replacement management program was not in place. With the funding support of SuperBuild it will be possible to commence this work.

CONSULTATION

No public consultation was undertaken regarding this report as it includes works which are not program related but are important in ensuring the safe and secure operation of existing City facilities.

FINANCIAL IMPLICATIONS

If the application is approved it will provide the City with the capacity to undertake twice the amount of work in 2001 that it could have undertaken if restricted to using its own resources. The matching funds for this application are identified in the draft estimates of the Corporate Services budget under the Real Estate and Asset Management Branch.

ATTACHMENTS

1. Motion for submission to Province of Ontario. Wording has been provided in Program Guidelines.

2. Listing of works contained in project application.

DISPOSITION

Upon approval of this report by City Council the Department of Corporate Services in consultation with the People Services Department will submit a “Letter of Intent” accompanied by a signed motion from City Council to the Province of Ontario, and follow-up with a submission of project details.

Attachment 1
ASC2001-PEO-IDP-0001

City Council and Standing Committee Motion Conseil et comités permanents Motion
Moved by/ Motion de:	Select a Councillor	Seconded by/ Appuyée par :	Select a Councillor

RE:	Provincial Grant Application - SuperBuild Program

WHEREAS, the Council of the Corporation of the City of Ottawa (the "Municipality") has received and considered the Government of Ontario SuperBuild Corporation Sports, Culture and Tourism Partnerships ("SCTP") initiative Round 1 Application Guidebook (the "Guidebook”);

AND WHEREAS, Council has assessed its capital priorities against the SCTP initiative Round 1 application requirements as set out in the Guidebook and intends to submit a letter of intent for qualifying the "Recreation and Culture Building Lifecycle Program " project (the Project”) for funding under Round 1 of SCTP initiative;

AND WHEREAS, Council confirms that the Municipality is compliant with the new Ministry of Environment Drinking Water Protection Regulation, Ontario Regulation 459/00 made August 9, 2000 (DWPR);

AND WHEREAS, Council considers the Project to be its highest sport, recreational, cultural or tourism infrastructure priority for the Municipality;

BE IT THEREFORE RESOLVED that the Council of the Corporation of the City of Ottawa hereby resolves that the Clerk is directed to submit a letter of intent to the Ontario SuperBuild Corporation respecting the qualification of the Project for funding under Round 1 of the SCTP initiative.

Enacted and passed this day of

Mayor Clerk

Attachment 1 ASC2001-PEO-IDP-0001 COMPREHENSIVE ASSET MANAGEMENT
PROJECT SUMMARY
PROJECT	SITE	SUPERBUILD GROUP	YEAR	BUDGET	FACILITY CATEGORY	ORIGINATING GROUP
Accessible Buildings, Replace stairs with ramp	Bearbrook Pool	Accessibility	2001	$ 5,000	Pools	City of Gloucester
Frigewood Community Centre, Improve entrance to north side to Frigewood Community Centre	Frigewood Community Centre	Accessibility	2001	$ 10,000	Community Buildings	Goulbourn Township
Metcalfe Community Centre, To put in a ramp and provide an area for wheelchair	Metcalfe Community Centre	Accessibility	2001	$ 5,000	Community Buildings	Osgoode Township
Accessible Buildings, Individual showers in men's change room	Orleans Recreation Complex	Accessibility	2001	$ 4,000	Multi-Purpose Recreation Centres	City of Gloucester
Accessible Buildings, Individual showers in men's change room	Orleans Recreation Complex	Accessibility	2001	$ 4,000	Multi-Purpose Recreation Centres	City of Gloucester
Accessible Buildings, Replace toilet partitions	Orleans Recreation Complex	Accessibility	2001	$ 11,000	Multi-Purpose Recreation Centres	City of Gloucester
Building Finishes Replacement, Refinish west entrance stairs and landing	Orleans Recreation Complex	Accessibility	2001	$ 7,000	Multi-Purpose Recreation Centres	City of Gloucester
Ramp Repairs, Replace wooden ramp with concrete ramp	Routhier School	Accessibility	2001	$ 4,000	Community Buildings	City of Ottawa
Ramp, Install ramp	Routhier School	Accessibility	2001	$ 2,500	Community Buildings	City of Ottawa
Counter, Replace counter in canteen	Vanier Arena	Accessibility	2001	$ 10,000	Arenas	Vanier
Conditional Audit Program: Accessibility	Various	Accessibility	2001	$ 100,000	General Facilities	CAM
Miscellaneous Accessibility Repairs	Various	Accessibility	2001	$ 80,000	General Facilities	CAM
Change Room Access	W.Z. Ershine Arena	Accessibility	2001	$ 400,000	Arenas	Township of West Carleton
		Accessibility Total		$ 642,500
Install a new enclosed compartment to mechanical room of entrance	Canterbury Arena	Environmental Mandate	2001	$ 25,000	Arenas	City of Ottawa
Structural Repairs, Repairs to pool walls and floor slab as a result of earlier …	Clifford Boney Pool	Environmental Mandate	2001	$ 11,000	Pools	City of Ottawa
Sound Barrier, Sound barrier to be installed around roof top air conditioner	Don Gamble Complex	Environmental Mandate	2001	$ 40,000	Multi-Purpose Recreation Centres	City of Ottawa
PCB Disposal, Removal and disposal of PCB lighting ballasts in City buildings	Gloucester City Buildings	Environmental Mandate	2001	$ 45,000	General Facilities	City of Gloucester
Indoor Light Replacement/Upgrade, New acquired Community Hall and needs	Huntley C.C.	Environmental Mandate	2001	$ 7,500	Community Buildings	Township of West Carleton
Electronic Ballast Replacement Program	Merivale Arena	Environmental Mandate	2001	$ 6,000	Arenas	City of Nepean
Electronic Ballast Replacement Program	Nepean Sportsplex	Environmental Mandate	2001	$ 20,000	Multi-Purpose Recreation Centres	City of Nepean
Boiler Replacement, Replacement of existing boilers. Asbestos containment…	Overbrook C.C.	Environmental Mandate	2001	$ 45,000	Community Buildings	City of Ottawa
Conditional Audit Program: Environmental	Various	Environmental Mandate	2001	$ 100,000	General Facilities	CAM
Conditional Audit Program: Environmental	Various	Environmental Mandate	2002	$ 50,000	General Facilities	CAM
Conditional Audit Program: Environmental	Various	Environmental Mandate	2003	$ 50,000	General Facilities	CAM
		Total		$ 399,500
Project Management and Work plan Support Services	All	LifeCycle Requirements	2001	$ 200,000	General Facilities	CAM
Roof Replacement, Replace mod bit roof and fix solfitt	Alta Vista FH	LifeCycle Requirements	2001	$ 58,000	Community Buildings	City of Ottawa
Masonry Walls Rehabilitation, Study the wall assembly and proceed …	Arts Court	LifeCycle Requirements	2001	$ 670,000	Arts & Cultural Facilities	City of Ottawa
Roof Replacement	Brantwood FH	LifeCycle Requirements	2001	$ 30,000	Community Buildings	City of Ottawa
Upper Wall Replacement, to replace gymnasium board wall sections	Champagne Bath	LifeCycle Requirements	2001	$ 40,000	Pools	City of Ottawa
Building Plant & Service Equipment, replace chiller	J.B. Potvin Arena	LifeCycle Requirements	2001	$ 50,000	Arenas	City of Gloucester
Leisure Centre Retrofit, Annual - Works to be done by contract	Kanata Leisure Centre	LifeCycle Requirements	2001	$ 40,000	Multi-Purpose Recreation Centres	City of Kanata
KRC Painting, painting of Arena/Rink at Complex	Kanata Recreation Complex	LifeCycle Requirements	2001	$ 45,000	Multi-Purpose Recreation Centres	City of Kanata
Jack Charron Exterior Retrofit, To complete building envelope/structural …	Kanata - Jack Charron Arena	LifeCycle Requirements	2001	$ 20,000	Arenas	City of Kanata
Replace windows along east and north 2nd elevation	Lakeside Gardens	LifeCycle Requirements	2001	$ 35,000	Community Buildings	City of Ottawa
Roof Replacement, replace modified roof	Laroche CS	LifeCycle Requirements	2001	$ 36,500	Community Buildings	City of Ottawa
Solfitt Repairs, replace solfitt and fascia	Laroche CS	LifeCycle Requirements	2001	$ 4,000	Community Buildings	City of Ottawa
Arena Exterior Siding, Installation of medal siding on the exterior arena wall	Manotick Arena	LifeCycle Requirements	2001	$ 150,000	Arenas	Rideau Township
Mlacok Centre Roof Replacement, replacement of major roof sections	Mlacok Centre	LifeCycle Requirements	2001	$ 40,000	Arenas	City of Kanata
Mlacok Centre Roof Replacement, replacement of major roof sections	Mlacok Centre	LifeCycle Requirements	2001	$ 320,000	Arenas	City of Kanata

Museum and Annex, Upgrades - replace steel roof, replace windows	Museum and Annex	LifeCycle Requirements	2001	$ 17,000	Arts & Cultural Facilities	Goulbourn Township
Power Scrubber (Battery Operated)	Navan Memorial Centre	LifeCycle Requirements	2001	$ 7,000	Community Buildings	Cumberland Township
Sectional Roof Replacement	Nepean Sportsplex	LifeCycle Requirements	2001	$ 54,000	Multi-Purpose Recreation Centres	City of Nepean
Upgrade and retrofit entrance doors	Nepean Sportsplex	LifeCycle Requirements	2001	$ 75,000	Multi-Purpose Recreation Centres	City of Nepean
Filtration system, replace pool heater	Optimist Pool	LifeCycle Requirements	2001	$ 10,000	Pools	Vanier
Building finishes replacement, replace lockers women's fitness area	Orleans Recreation Complex	LifeCycle Requirements	2001	$ 40,000	Multi-Purpose Recreation Centers	City of Gloucester
Major roof repairs, replace roof area #14	Orleans Recreation Complex	LifeCycle Requirements	2001	$ 60,000	Multi-Purpose Recreation Centers	City of Gloucester
Solfitt Repairs & Ventilations, Repair damaged solfit and insulate and ventilate	Ottawa South CC	LifeCycle Requirements	2001	$ 19,000	Community Buildings	City of Ottawa
Roofing, Replace roof (7,000 sq.ft) over treasury area	Richelieu Centre	LifeCycle Requirements	2001	$ 40,000	Community Buildings	Vanier
Flooring, Change flooring in hallways and lobbies	Vanier Arena	LifeCycle Requirements	2001	$ 33,000	Arenas	Vanier
Replace Sections of flat roof, To replace section of flat roof (5,250 sq.ft.)	Vanier Arena	LifeCycle Requirements	2001	$ 29,000	Arenas	Vanier
Conditional Audit Program: Roofing	Various	LifeCycle Requirements	2001	$ 100,000	General Facilities	CAM
Replace Condensor (25 years old)	W.J. Ershine Arena	LifeCycle Requirements	2001	$ 30,000	Arenas	Township of West Carleton
Retrofit South Entrance Area	Walter Baker Sports Centre	LifeCycle Requirements	2001	$ 50,000	Multi-Purpose Recreation Centres	City of Nepean
		Total		$ 2,302,500
Security motion detector system	Bearbrook CC	Life safety	2001	$ 2,000	Community Buildings	Cumberland Township
Security motion detector system	Bearbrook CC	Life safety	2001	$ 2,000	Community Buildings	Cumberland Township
Building Security, Lockable roll down shutter for main entrance	Bearbrook Pool	Life safety	2001	$ 8,000	Pools	City of Gloucester
Building Security, New security panel	Blackburn Arena	Life safety	2001	$ 3,000	Arenas	City of Gloucester
Building Security, Install motion sensors and monitor buildings via central monitor	Blackburn Arena/Hall	Life safety	2001	$ 6,000	Arenas	City of Gloucester
Installation of suspended ceiling in the newer addition	Burritts Rapids Community Hall	Life safety	2001	$ 4,000	Community Buildings	Rideau Township
Building Security, Improvements to video surveillance	Earl Armstrong Arena	Life safety	2001	$ 6,000	Arenas	City of Gloucester

Building Finishes replacement, protective netting	Fred G. Barrett Arena	Life safety	2001	$ 5,000	Arenas	City of Gloucester
Personal protective equipment	Gloucester City Buildings	Life safety	2001	$ 5,000	Arenas	City of Gloucester
Structural adequacy, Complete structural adequacy report and determine …	J.A. Dulude Arena	Life safety	2001	$ 31,500	Arenas	City of Gloucester
Kanata Recreation Complex Retrofit, Modifications to arena glass, seating …	Kanata Recreation Complex	Life safety	2001	$ 25,000	Multi-Purpose Recreation Centre	City of Kanata
Ceiling Repairs, Replace ceiling system in ground floor hallways and also repair…	Lowertown Complex	Life safety	2001	$ 26,000	Multi-Purpose Recreation Centre	City of Kanata
Arena - Skate Tile in Lobby, Second part of a two part program	Manotick Arena	Life safety	2001	$ 15,000	Arenas	Rideau Township
Building Renovations, Installation of rubber flooring in lobby and washrooms	Manotick Arena	Life safety	2001	$ 15,000	Arenas	Rideau Township
Convert Exit Lights to LED Fixture, Upgrade all interior exit light fixtures …	Manotick Arena	Life safety	2001	$ 1,000	Arenas	Rideau Township
Security Gate Divider, Installation of a gate in the arena lobby separating …	Manotick Arena	Life safety	2001	$ 4,000	Arenas	Rideau Township
Skate Tile Dressing Rooms	Merivale Arena	Life safety	2001	$ 3,000	Arenas	City of Nepean
Metcalfe Community Centre McKendry Park. A protective net is required to…	Metcalfe Community Centre	Life safety	2001	$ 4,000	Community Buildings	Osgoode Township
Security motion detector system	Navan Memorial Centre	Life safety	2001	$ 2,000	Community Buildings	Cumberland Township
Fire and Life Safety Systems Audit and Upgrade, Year 2	Nepean Sportsplex	Life safety	2001	$ 200,000	Multi-Purpose Recreation Centre	City of Nepean
Upgrade Security System Athletic Centre	Nepean Sportsplex	Life safety	2001	$ 5,000	Multi-Purpose Recreation Centre	City of Nepean
Pool Walls, Recoat marble tyle finish on pool walls	Optimist Pool	Life safety	2001	$ 8,000	Pools	Vanier
Building Security, Additional security cameras	Orleans Recreation Complex	Life safety	2001	$ 3,000	Multi-Purpose Recreation Centre	City of Gloucester
Spectator Railings, Re-inforce spectator railing in arena as per structural …	Orleans Recreation Complex	Life safety	2001	$ 30,000	Multi-Purpose Recreation Centre	City of Gloucester
Osgoode Community Centre, Emergency exit door frames and hardware need…	Osgoode Community Centre	Life safety	2001	$ 9,000	Community Buildings	Osgoode Township
Osgoode Community Centre, Repairs and replacement of bleachers	Osgoode Community Centre	Life safety	2001	$ 5,000	Community Buildings	Osgoode Township
Osgoode Community Centre, Replace Boards - boards are presently 54" …	Osgoode Community Centre	Life safety	2001	$ 90,000	Community Buildings	Osgoode Township

Hard Landscaping, replace front concrete steps	Ottawa South CC	Life safety	2001	$ 8,000	Community Buildings	City of Ottawa
Pretty Street Community Centre, Replace damaged carpet in stairwells and …	Pretty Street Community Centre	Life safety	2001	$ 5,000	Community Buildings	Goulbourn Township
Security motion detector system	Queenswood Heights Building	Life safety	2001	$ 2,000	Community Buildings	Cumberland Township
R.J. Kennedy Memorial Centre, Rem/repl. Glass supports ..	R.J. Kenedy Memorial Centre	Life safety	2001	$ 20,000	Arenas	City of Gloucester
Security motion detector system	R.J. Kenedy Memorial Centre	Life safety	2001	$ 2,000	Community Buildings	Cumberland Township
Building Finishes replacement, Changeroom terrozo replacement	Sawmill Creek Pool	Life safety	2001	$ 20,000	Pools	City of Gloucester
Building Security, Improvements to video surveillance	Sawmill Creek Pool	Life safety	2001	$ 5,000	Pools	City of Gloucester
Building Security, Improvements to video surveillance	Splash Wave Pool	Life safety	2001	$ 5,000	Pools	City of Gloucester
Stittsville Arena, Building upgrades - Emergency Exist (west), replace …	Stittsville Arena	Life safety	2001	$ 49,000	arenas	Goulbourn Township
Stittsville Arena, Fire safety upgrade New steel doors, gyproc & paint	Stittsville Arena	Life safety	2001	$ 5,000	arenas	Goulbourn Township
Conditional Audit Program: Life safety	Various	Life safety	2001	$ 160,000	General Facilities	CAM
Conditional Audit Program: Life safety	Various	Life safety	2001	$ 60,000	General Facilities	CAM
Conditional Audit Program: Life safety	Various	Life safety	2001	$ 50,000	General Facilities	CAM
Structural inspection of Arena Building for compliance w/Bldg code	W.J. Ershine Arena	Life safety	2001	$ 5,000	arenas	Township of West Carleton
Replace Fire Alarm Panel	Walter Baker Sports Centre	Life safety	2001	$ 10,000	Multi-Purpose Recreation Centre	City of Nepean
Safety Matting Replacement, Pool locker rooms	Walter Baker Sports Centre	Life safety	2001	$ 8,000	Multi-Purpose Recreation Centre	City of Nepean
		Total		$ 931,500
		Grand Total		$ 4,276,000