Community and Protective Services Committee MINUTES 18 Thursday, 18 October 2012, 9:30 a.m. Champlain Room, 110 Laurier Avenue West Present : Councillors M. Taylor (Chair / Président), S. Qadri (Vice-Chair / Vice-président), R. Chiarelli, E. El-Chantiry, M. Fleury, K. Hobbs, D. Holmes DECLARATIONS OF INTEREST No declarations of interest were filed. CONFIRMATION OF MINUTES Minutes 17 of the meeting held on Thursday, 20 September 2012 were confirmed. PRESENTATION 1. HONOURARY RECOGNITION - OTTAWA FIRE SERVICES CITY WIDE Chair Taylor formally apologizes on behalf of the City of Ottawa for treatment of now deceased Ottawa Fire Services Lieutenant. Fred Pantalone. A special presentation was made to his son Sal Pantalone. RECEIVED CITY MANAGER’S OFFICE OFFICE OF THE CITY MANAGER 2. QUARTERLY PERFORMANCE REPORT TO COUNCIL, Q2: APRIL 1 – JUNE 30, 2012 ACS2012-CMR-OCM-0017 CITY WIDE REPORT RECOMMENDATION: That the Community and Protective Services Committee receive this report for further review and discussion of the service areas’ performance results, as outlined in Document 1.. CARRIED CITY OPERATIONS COMMUNITY AND SOCIAL SERVICES DEPARTMENT 3. CITY OF OTTAWA OLDER ADULT PLAN ACS2012-COS-CSS-0011 CITY WIDE REPORT RECOMMENDATION: That the Community and Protective Services Committee recommend that Council approve: 1. The Older Adult Plan as outlined in this report; 2. That any unspent funds at the end of 2012 be identified in the 2012 year end surplus / deficit disposition report and that these funds be used in 2013 to complete the 2012 initiatives. Dr. Aaron Burry, General Manager, Community and Social Services, gave a brief summary of the report before the Committee and introduced those who would be making the presentation: Colleen Hendrick, Manager, Strategic Community Initiatives, Clara Freire, Manager, Client Service Strategies, Tariq Bhatti, Community Member on the Older Adult Plan Advisory Group and Lise Chislett, Chair, Age Friendly Ottawa Steering Committee. Colleen Hendrick introduced the PowerPoint presentation followed by Mr. Bhatti and Ms. Chislett. A copy of the presentation is held on file with the City Clerk’s office. Following the presentation Councillors questioned staff regarding various issues such as: having the Older Adult Plan as part of the City’s Official Plan, working with many other senior’s groups, not duplicating efforts, not forgetting the rural areas, working with many other cultural and language communities, document funding well and in timely fashion and need for volunteers. The Committee then heard from the following delegations: 1) Dianne Breton, Age Friendly Ottawa. She stated that the report was very positive and thanked staff for the work and amount of consultation that had gone into it. 2) Chris Bradshaw, City resident. He was concerned that the report was being rushed and had a list of other concerns. He was directed by the Committee members to contact staff before the report goes to Council on 24 October so that they could respond to those concerns at that time. The report recommendations were then put to Committee and CARRIED as presented. EMERGENCY AND PROTECTIVE SERVICES DEPARTMENT 4. NEW STREET FOOD VENDING PROGRAM AND UPDATE ON BUSINESS LICENSING TRANSFORMATION ACS2012-COS-EPS-0049 CITY WIDE REPORT RECOMMENDATION: That the Community and Protective Services Committee recommend that Council: 1. Approve amendments to the Designated Space Program By-law (By-law No. 2007-478, as amended) to reflect updated permitting practices and to provide for a new Street Food Vending Program, with up to twenty (20) new Spaces, as described in the Report and detailed in Document 1; 2. Approve amendments to Schedule 24 to the Business Licensing By-law (By-law No. 2002-189, as amended) relating to Mobile Refreshment Carts to authorize the Chief License Inspector to approve carts with a maximum size of 1.2 metres where there is sufficient sidewalk space for pedestrian traffic, customers and street furniture; 3. Direct staff to work with existing licensees, potential street vendors and other stakeholders to explore opportunities for more “Street Food” on private property and at festivals; and, 4. Direct staff to review the Business Licensing By-law, the Designated Space Program By-law and the Vendors on Highways By-law (By-law No. 2005-358, as amended) to streamline and modernize the regulations consistent with the ServiceOttawa One Stop Citizen-Centered Model. Susan Jones, General Manager, Emergency and Protective Services introduced Linda Anderson, Chief By-Law Officer, Christine Hartig, Strategic Initiatives Project Officer and Philip Powell, Program Manager, Licensing, Permits and Markets who would be making the presentation. A copy of their PowerPoint presentation is held on file with the City Clerk’s office. Following the presentation Councillors questioned staff regarding various issues such as: concerns with the selection committee and that food served should be selected by vendor and what the clients want, hoping that not many are grandfathered so that we get variety, not role of City to tell vendors what to sell, hope that the City can be flexible on distance and size of carts, praise for work and consultation and finding middle ground. The Committee then heard from the following delegations: 1) Terry Scanlon, vendor for 30 years. Was pleased with report and happy that the report seemed to please all parties, which at times cannot be easy to do. He did have concerns regarding the selection committee and the idea that they would dictate what food to serve. 2) Heather Hossie, Savour Ottawa. Is very pleased and supportive of the report and feels the selection committee will bring variety and good healthy food to the carts and trucks. 3) Eduardo Bailetti, aspiring vendor/entrepreneur. Had questions regarding criteria which will be used by selection committee and the number of licenses a person could have. These were answered by staff. The report recommendations were then put to Committee and CARRIED as presented. YEAS (6): Councillors E. El-Chantiry, M. Fleury, K. Hobbs, D. Holmes, S. Qadri, M. Taylor NAYS (1): Councillor R. Chiarelli 5. COLLABORATION AND EFFICIENCY OPPORTUNITIES WITHIN EMERGENCY SERVICES—INTERIM REPORT ACS2012-COS-EPS-0050 CITY WIDE REPORT RECOMMENDATION: That the Community and Protective Services Committee receive this report for information. Susan Jones, General Manager, Emergency and Protective Services gave a PowerPoint presentation on the Interim Status Report on the objectives to identify opportunities to integrate and streamline services and administrative processes. A copy of her presentation is held on file with the City Clerk’s office. She reported on 4 highlights: Tiered Response – Activation Agreement, Emergency Services Facilities Master Plan, Supply Management and Fleet Management. Following the presentation, Committee members asked questions on various issues such as discussions with OC Transpo Security, measurements of success and any legal risks. The report recommendations were then put to Committee and RECEIVED as presented. 6. OTTAWA FIRE SERVICES – UPDATE OF FIRE PREVENTION INSPECTION FEE BY-LAW ACS2012-COS-EPS-0048 CITY WIDE REPORT RECOMMENDATION: That the Community and Protective Services Committee recommend that Council approve amendments to By-law No. 2006-75 respecting Ottawa Fire Services’ fees for inspections and file searches, as outlined in Document 1. CARRIED ADDITIONAL ITEM 7. FUNDING - ORLÉANS-CUMBERLAND COMMUNITY RESOURCE CENTRE (OCCRC) ACS2012-CMR-CPS-0013 MOTION No. CPS 18/1 Moved by Councillor M. Fleury: That the Community and Protective Services Committee approve the addition of this item for consideration by the Committee at today’s meeting, pursuant to Section 84(3) of the Procedure By-Law (being By-Law No. 2006-462). CARRIED MOTION No. CPS 18/2 Moved by Councillor M. Fleury WHEREAS purpose of the Community Partnership Major Capital Program is to implement major capital improvements to both parks and recreation facilities and Community Resource Centres within the City of Ottawa on a cost-sharing basis, with the objective of developing and improving facilities that serve the community; AND WHEREAS  the Orléans-Cumberland Community Resource Centre (OCCRC) provides comprehensive neighbourhood-based facilities and services that meet the physical, emotional, social, economic and mental needs of the Francophone and Anglophone residents in the east end of Ottawa; AND WHEREAS the development of the OCCRC’s new facility at 240 Centrum Boulevard, completed in 2010, would have been eligible for City cost-sharing under the Community Partnership Major Capital Program and had applied for funding; AND WHEREAS this project was not considered at the time due to budget constraints; AND WHEREAS the current program does not specifically permit consideration of projects from previous years; AND WHEREAS additional funding is now available because another recipient is unable to commence their capital project that was to be funded from the Community Partnership Major Capital Program; THEREFORE BE IT RESOLVED THAT the Community and Protective Services recommend Council approve that $135,000 in funding from the Community Partnership Major Capital Program be directed to the OCCRC to offset the costs of their new community facility at 240 Centrum Boulevard. CARRIED INFORMATION PREVIOUSLY DISTRIBUTED A. 2013 VEHICLE GROWTH ACS2012-COS-PWS-0014 CITY-WIDE RECEIVED ADJOURNMENT The meeting adjourned at 1:20 p.m. Original signed by Original signed by M. Desjardins Councillor M. Taylor Committee Coordinator Chair Note: 1. Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and be made available to City Council and the public. 2. Except where otherwise indicated, reports requiring Council consideration will be presented to Council on 14 November 2012 in Community and Protective Services Committee Report 17A. 3. Items 3 & 4 will be presented to Council on 24 October 2012 in Community and Protective Services Committee Report 17. COMMUNITY AND PROTECTIVE SERVICES COMMITTEE MINUTES 18 18 OCTOBER 2012 7