(613) 580-2424 44239, janice.burelle@ottawa.ca
SUBJECT:
|
OBJET :
|
ATTRIBUTION DE
CAPITAUX POUR LA RÉPARATION DE LOGEMENTS SOCIAUX |
That the Community and Protective Services Committee
recommend that Council approve the following:
1)
For
the 2012 fiscal year, authorize the Administrator of Housing Services to
allocate the funding envelope for Social Housing Repair as outlined in the
Housing and Poverty Reduction Investment Plan (ACS20011-COS-CSS-0005) approved
by Council May 11, 2011, on a per unit basis to all eligible social housing
providers with projects currently under the administration of the City of
Ottawa as the Service Manager; and
2)
For
2013 and beyond, an amendment to the Delegation of Authority By-law, By-law
Number 2012-109, to delegate authority to the Administrator of Housing Services
to allocate the funding envelope for Social Housing Repair as referenced in
report ACS20011-COS-Css-0005 to prescribed Housing Providers currently in
receipt of annualized capital subsidy contributions as outlined in legislation
and operating agreements, in a manner supported by data indentified in the 2012
Capital Building Program as outlined in this report and the current level of
capital subsidy contributions received from the Service Manager.
Que le Comité des services communautaires et de
protection recommande au Conseil d’approuver ce qui suit :
1) Pour l’année financière 2012, autoriser l’administrateur des Services
de logement à attribuer l’enveloppe budgétaire affectée à la réparation des
logements sociaux de la manière décrite dans le Plan d’investissement dans le
logement et la réduction de la pauvreté (ACS20011-COS-CSS-0005), adopté par le
Conseil le 11 mai 2011, les fonds étant répartis sur une base unitaire entre
les fournisseurs de logements sociaux admissibles ayant des ensembles de
logements que la Ville d’Ottawa administre en tant que gestionnaire des
services.
2) Pour l’année financière 2013
et au-delà, une modification au Règlement sur la délégation de pouvoirs,
Règlement 2012-109, afin de déléguer à l’administrateur des Services de
logement le pouvoir de réparrtir l’enveloppe budgétaire affectée à la
réparation des logements sociaux visée au rapport ACS20011-COS-CSS-0005 entre
les fournisseurs de logements prescrits qui reçoivent actuellement des
subventions de capital calculées sur une année, comme le prévoient la loi et
les ententes d’exploitation, d’une manière qui s’appuie sur les données
contenues dans le programme d’immobilisations pour 2012 décrit dans le présent
rapport et sur le niveau actuel des subventions de capital reçues du
gestionnaire des services.
The Housing and Poverty Reduction Investment Plan (ACS20011-COS-CSS-0005)
that was approved by Council on May 11, 2011, allocated annualized funding for social housing repair. In 2011, the funds supported 38 capital
projects in over 50 social housing communities. For 2012, it is proposed that
the funding available for social housing repairs from the Housing and Poverty
Reduction Investment Plan approved by Council on May 11, 2011 be allocated on a per unit basis across the
eligible social housing portfollio administered by the City as Service Manager.
Staff are currently engaged
with housing providers in the process of finalizing the update of the housing
providers' Capital Planning Program (Building Condition Assessments and Capital
Planning Forcasts). These reports along with
a review of the current level of capital subsidy contribution the
Service Manager to each prescribed housing provider will provide the foundation
upon which to base the annualized allocation of the social housing repair fund
on an ongoing basis starting in 2013.
Le Plan
d’investissement dans le logement et la réduction de la pauvreté (ACS20011-COS-CSS-0005),
que le Conseil a adopté le 11 mai 2011, prévoyait l’attribution de crédits
annuels à la réparation des logements sociaux. En
2011, ces fonds ont permis de soutenir 38 projets d’immobilisation dans plus de
50 ensembles de logements sociaux. Pour 2012, il est proposé que le financement
disponible pour la réparation des logements sociaux en vertu du Plan
d’investissement dans le logement et la réduction de la pauvreté que le Conseil
a adopté le 11 mai 2011 soit réparti sur une base unitaire pour l’ensemble du
portefeuille de logements sociaux admissibles que la Ville administre en tant
que gestionnaire des services.
Le personnel finalise en ce moment, de concert avec les fournisseurs de
logements, la mise à jour du programme de planification des immobilisations
(évaluation de l’état des immeubles et établissement des prévisions concernant
la planification des immobilisations). Ces rapports, ainsi que l’examen du niveau
actuel des subventions d’immobilisation que le gestionnaire des services verse
à chaque fournisseur de logements prescrit, serviront à déterminer la
répartition des fonds qui seront affectés chaque année à la réparation des
logements sociaux à compter de 2013.
In 2011 Council approved the
Housing and Poverty Reduction Investment Plan (ACS20011-COS-CSS-0005). As part of that investment, annual funding was identified for social
housing repair (Envelope #6).
It was recognized that the
long term sustainability of the current social housing stock is critical for
the overall well-being of communities in Ottawa for a number of reasons, some
of which have far-reaching implications. Poor housing conditions and
homelessness leads to increased illness and early death resulting in increased
use of health care system services and loss of human capital. Poor housing
conditions also leads to stress which
impacts individuals' and families' physicial and mental health.
In 2011 an RFP was conducted
which resulted in 38 approved captial projects which affected over 50 social
housing communities.
The Housing Needs in Ottawa report (July 2007)
concluded that social housing providers in Ottawa needed an annual increase in
capital subisidy of over $14M. From 2009 - 2011, the Federal/Provincial
Stimulus Program provided over $54M in one-time funds towards the repair of
social housing stock and renewable energy projects.
Over the past 5 years, the
City has invested over $87 million (City, Province and Federal funds) to
improve the physical condition of the existing social housing stock. The Housing Services Branch, as part of its
planning process over the past 2 years has recognized that there is a need to
have ready access to verifiable building condition information regarding the
state of social housing assets under the City’s administration (estimated value
of $2.5 Billion), in a format that will be consistent and relevant for both
short and long term planning purposes. This information is vital to understand
the current situation of the housing assets and to determine what the ongoing
capital needs will be in the future. We are currently relying on Building
Condition Assessments (BCA’s) and Capital Financial Forecasts that were
completed over seven (7) years ago for the existing social housing stock and as
such we cannot with full confidence know the current state of the housing
assets or accurately project the current and future capital requirements. We
currently estimate that there is approximately a $17M annual shortfall of
capital subsidy to adequately maintain and preserve the housing assets. We
anticipate being in a position by the end of this fiscal year to base this
projection on solid evidence.
In 2011 The Housing Services
Branch began a Captial Planning Program
to update social housing providers’ Building Condition Assessments (BCA's) and Capital Planning Forcasts (CPF’s).
This data and any subsequent updates will be managed by a new web-based software system known as Asset Planner. This
system will provide both the individual housing providers and the City as
Service Manager, with up-to-date information that will be reflective of the current state of the assets and in
addition it will project ongoing capital requirements. The update of the BCA's has been completed
and verified (Q1 2012). The information is being loaded into the software
system. It is expected that the Housing Services Branch will have access to
this information by 4th quarter of 2012. This has been a major
undertaking and has required a very collaborative effort between all social and
affordable housing providers, the City and the Housing Services Corporation,
who acted as the project manager for this project. This information is critical
for the City as Service Manager, to understand the current state of repair of
both existing social housing and affordable housing in Ottawa and to plan for
the future. It will provide a basis upon
which the annualized social housing repair funding stemming from Council's
investment may be allocated on a long term basis going forward.
As indicated above, through a Capital Planning Program, the social housing providers' BCA’s were last updated seven years ago. Up to date BCA’s are a critical element of the capital planning process. Part of Housing Services work plan for 2011/12 has been to update social housing and affordable housing providers' BCA's. It is important to ensure that the information gained from this process is accurate, consistent and usable by the housing provider as well as the Service Manager. The City has therefore selected a web-based Asset Planner software system to manage this information in a real time database that will reflect any capital investments made to a particular housing asset. This means that on a go-forward basis, the BCA's and the Financial Planning Forcast will be updated as changes are made.
As part of the Housing and Poverty investment plan approved by Council, and as part of affordable housing development, the investments made in the repair of social housing needs be directed to where it is most needed. The web-based asset planning software will greatly assist in this regard. As part of the outputs from Asset Planner, staff will have access to a current Facility Condition Index (FCI) on each social housing building under our administration. FCI helps identify the current state of a building; whether it is in good repair, acute need of repair or even if it is beyond repair and needs to be replaced. As the stock ages, this information is critical to ensure city funds are spent strategically and appropriately.
As this level of information will not be available in time
to use for the investment of the social housing repair funding in 2012, staff
recommend on a one-time basis in 2012 to allocate funding on a per unit basis
to all eligible social housing providers with projects currently under the
administration of the Service Manager.
In 2013 and beyond staff will allocate this funding based on the
information obtained from the updated Capital Planning Program, the financial
forecasting software modelling and on the current level of capital subsidy the
Service Manger contributes to each prescribed social housing provider as outlined in legislation and operating
agreements.
There are no rural
implications associated with this report.
Consultation was
not required as part of this report.
N/A
There are no risk management implications associated with this report.
There are no additional financial implications with the
report recommendations. The 2012 capital budget authority for Social Housing
Repairs & Renewals is $3.105M which will be allocated on a per unit basis
to all eligible social housing providers with projects currently under the
administration of the City of Ottawa as the Service Manager.
There are no accessibility impacts associated with this report.
There are no technology implications associated with this report.
This report supports Council’s Healthy and Caring Community Strategic Direction: Improve social and affordable housing.
The Administrator of Housing Services will allocate to each Housing Provider that is currently in receipt of annualized capital subsidy contributions pursuant to legislation and current operating agreement, funding described Investment Envelope 6 in Document 1 of the Housing and Poverty Reduction Investment Plan Report (ACS200011-COS-CSS-0005, Planning Committee Report 8A, Item 2, at Council on May 11, 2011) to fund capital repair projects in a manner that is supported by the data collected from the updated 2012 social housing Capital Planning Program and the current level of capital subsidy contributions received from the Service Manger.
Staff of the Corporate Development and Environmental Law Branch, City Clerk and Solicitor Department will submit directly to Council the revision to the Delegation of Authority By-law, By-law Number 2012-109, delegating authority to the Administrator of Housing Services to allocate the funding described in Investment Envelope 6 in Document 1 of the Housing and Poverty Reduction Investment Plan Report in manner outlined in the above paragraph.