Community and Protective Services Committee

Comité des services communautaires et de protection

 

Minutes 36 / Procès-verbal 36

 

Thursday 20 November 2008, 9:40 a.m.

le jeudi 20 novembre 2008, 9 h 40

 

Andrew S. Haydon Hall, 110 Laurier Avenue West

Salle Andrew S. Haydon, 110, avenue Laurier ouest

 

 

Present / Présents :    Councillors / Conseillers D. Deans (Chair / Présidente), S. Qadri (Vice Chair / Vice-président), G. Bédard,  D. Holmes, C. Leadman 
M. Bellemare, R. Chiarelli, A. Cullen, P. Feltmate

 

 

DECLARATIONS OF INTEREST

DÉCLARATIONS D’INTÉRÊT

 

No declarations of interest were filed.

 

 

CONFIRMATION OF MINUTES

RATIFICATION DU PROCÈS-VERBAL

 

Minutes 35 and Confidential Minutes 13 of the Community and Protective Services Committee meeting held on Thursday, 6 November 2008 were confirmed.

COMMUNICATIONS

COMMUNICATIONS

 

Responses to Inquiries: / Réponses aux demandes de renseignements:

 

CPS 09-08

Operating Costs for Westboro Beach / Les Coûts opérants pour la plage Westboro

 

                                                                                                            received

 

PRESENTATION

PRÉSENTATION

 

1.         COMMUNITY POVERTY REDUCTION STRATEGY

STRATÉGIE COMMUNAUTAIRE DE RÉDUCTION DE LA PAUVRETÉ

ACS2008-CCS-CPS-0039                              CITY WIDE / À L'ÉCHELLE DE LA VILLE

 

Ms. Linda Lalonde of the Ottawa Poverty Reduction Network gave a verbal presentation and spoke to the Report from the Community Poverty Reduction Strategy Forum held on June 25, 2008 in Ottawa.  The report was circulated to the Committee members for their information.

 

She stated that they are part of an organization that formed after the Provincial government had made a commitment in 2007 in the election campaign to prepare and deliver a poverty reduction strategy for the Province.   To her knowledge, the strategy will be released on December 5, 2008. 

 

The organization is looking at ways to bring low-income people into the process of developing the strategy.  They strongly feel that poverty is not a low-income issue but a community issue.  The forum held in June had a wide variety of people and agencies with the result being the report before the Councillors.  They hope that at budget time in a couple of weeks they will take into consideration some of the recommendations made in the report.  In 2009 they will return to the Committee with a more detailed list of long-term and short-term goals. 

 

Councillor Cullen thanked Ms. Lalonde for the recommendations.  He noted that some of the points involve the City as well as the Provincial and Federal governments.  He will bring forth a motion later to reflect the action to be taken by the City.

 

Councillor Feltmate asked if staff have a response coming forward based on the report before them.

 

Mr. Steve Kanellakos, Deputy City Manager, City Operations stated that they did not and they have asked Ms. Lalonde to go back to the Poverty Issues Advisory Committee as part of the process before returning to CPSC.  He stated that with the realignment of City Departments the Social Services group would deal with those sections of the report for which the City is responsible.  He also noted that the 4 communities selected in the following item on the agenda have approximately 30% of the poverty rate and will be engaging people in those neighbourhoods.  He believes the best way of dealing with this issue is targeting neighbourhoods and this should have an impact on the services being delivered.

 

Councillor Feltmate stated that this was targeting approximately 40,000 people out of 900,000 and there is poverty across the City not just the 4 neighbourhoods so when does the City look at the broader perspective and not just those 4 neighbourhoods.

 

Mr. Kanellakos said that the City still has a broad range of programming and initiatives in all the areas; housing, transit, recreation and social services and Danielle Massé, General Manager of Social Services has started looking at what policies work for the broader population being served and where the gaps are.  He states that his preference is to target where a difference can be made and not try to “boil the ocean”.  There are challenges in many areas brought forth in the report and they are being examined.

 

Helen Lenthall, concerned citizen, and joint vice-chair of the Accessibility Advisory Committee stated that she has worked with the City for a number of years on various issues and committees.  She is declared disabled and chaired a forum in 2007 on Disability and Accessibility.  She wanted to point out that as a disabled person, low-income and poverty strikes closer to home.  As an example she said that she found herself with .12 cents in the bank close to Christmas time and no money for groceries or medication.  The issue of low-income and poverty causes stress and depression and further increases problems with poverty. It is a vicious cycle.  She feels that poverty is dealt with in a top down manner, which causes distrust. 

 

Councillor Cullen asks what does Ms. Lenthall suggest be done with regards to the recommendations made at the forum.

 

Ms. Lenthall stated that there is a fragmentation with regards to the advisory committees and they are not heard effectively by the management of the City or by Councillors. 

 

Councillor Cullen stated that his take on Ms. Lenthall’s comments was that City Hall has to change its culture with regards to the victims of poverty whether by income or illness and link in those groups dealing with these issues and how the City responds to their needs.  The Community Development Framework is important but the City needs to develop a poverty reduction strategy.

 

Councillor Holmes asked staff if the strategy would take into account the 2010 budget.  Policy discussions must take into consideration the budget since it seems that the City is cutting many items that relate to people in poverty.

 

Mr. Kanellakos stated that many of the recommendations of the June forum are not municipally owned and the few things that are, the City cannot afford or has not been able to deal with.  It must remembered that anything influencing a 2010 budget will be scrutinized according to the financial priorities of Council.

 

Moved by Councillor Cullen

 

That the City of Ottawa develop a Poverty Reduction Strategy, in consultation with both the community and community partners, in concert with the provincial poverty reduction strategy;

 

And that staff report to Community and Protective Services Committee on the framework to develop a Poverty Reduction Strategy by February 2009;

 

And that the Poverty Reduction Strategy be developed in time to influence the 2010 budget.

                                                                                                            CARRIED

 

That the Community and Protective Services Committee:

 

1.                  Receive a verbal presentation on the above-noted subject.

 

2.         Direct staff to develop a Poverty Reduction Strategy, in consultation with both the community and community partners, in concert with the provincial poverty reduction strategy;

 

3.         That staff report to the appropriate Standing Committee on the framework to develop a Poverty Reduction Strategy by February 2009;

 

4.         That the Poverty Reduction Strategy be developed in time to influence the 2010 budget.

 

                                                                                                CARRIED as amended

 

 

CITY OPERATIONS

OPÉRATIONS MUNICIPALES

 

DEPUTY CITY MANAGER

DIRECTEUR MUNICIPAL ADJOINT

 

2.         COMMUNITY DEVELOPMENT FRAMEWORK UPDATE

CADRE DE DÉVELOPPEMENT COMMUNAUTAIRE MISE AU JOUR

ACS2008-COS-DCM-0011                        CITY WIDE / À L'ÉCHELLE DE LA VILLE

 

 

Donna Gray, Director, Organizational Development and Performance and Betsy Khristjannson from the University of Ottawa joined Mr. Steve Kanellakos for the presentation.

 

Mr. Kanellakos provided an overview of the Community Development Framework (CDF) Update that includes confirming the CDF as a new way of working as endorsed by City Council in June 2008, and this would provide an update on the neighbourhoods prioritized to undertake CDF in phase I and inform Committee of the next steps.  He wanted to reassure the Committee that the recent reorganization of the Department would not change the importance of this venture but rather strengthen it.  He stated that the Leadership Table endorsed the 4 neighbourhoods selected by the Knowledge Transfer Table.  This is a community selection not a City of Ottawa staff recommendation and a broader based consultation analysis.

 

Ms. Donna Gray began the presentation by acknowledging the people who were present at the meeting that support the work that has been done with the communities over the last six months:

 

·        Leslie McDiarmid, Executive Director, South-East Ottawa Community Health Centre

·        Barbara McInnes, President & CEO of the Community Foundation of Ottawa

·        David Pepper, Director of Community Development, OPS on behalf Chief Vern White, Ottawa Police Service

·        Eileen Dooley, Vice-President, Community Services, United Way Ottawa

·        Howard Kravitz, Executive Director, Nepean, Rideau and Osgoode Community Resource Centre

·        Michael Birmingham, Executive Director, Carlingtown Community and Health Services

·        Renee Ladouceur-Beauchamp, Executive Director, Eastern Ottawa Resource Centre

·        Christopher Stoney, Associate Professor PhD, School of Public Policy and Administration, Carleton University

·        Paula Speevak-Sladowski, Office of Dean Public Affairs, Carleton University

 

 

Ms. Gray proceeded with a PowerPoint presentation with Ms. Khristjannson.  A copy of their presentation is held on file with the City Clerk’s office along with the speaking notes.

 

As part of the presentation the Committee listened to an audiovisual presentation found at this link: 

 

http://www.nocommunityleftbehind.ca/cdf_presentation.html

 

Councillor Cullen thanked the team for their presentation and saw this as an exciting opportunity to retool community development in the City of Ottawa.  Since amalgamation he has searched for a better system to develop better synergies with all groups dealing with the high-risk communities.  This model starts to bring about these good changes for better synergies but a conscious effort needs to be taken to ensure identifying goals and allocating resources in the most effective manner. He does observe however that this seems quite bureaucratic and top heavy but he is very impressed with the quality of the team brought together. There is a wealth of resources at the top level but wants to make sure that at the community level they are able to access those resources.  He stated that community engagement is typically very low in low income communities and wants to ensure that the stakeholders will be involved and engaged such as community associations, developers such as Minto, shopping centres, schools, Parks and Recreation Branch, child care, police, the local Councillor, etc.  He does not want this to be an agency led exercise but community based.  He is looking forward to progress with the bottom line being change with the outcome being doing a better job.

 

Councillor Leadman was concerned that much of the language in the report referred to “access” such as sports, arts, culture, employment etc…  and how will this be reflected in the upcoming budget deliberations.  She sees these as almost doomed due to cuts or increases in user fees.

 

Mr. Kanellakos stated that the CDF will be dependent on a broad range of community resources and programs and yes there are proposed cuts in the budget and options but for the most part the base remains.  What is positive however is the harnessing of the resources in the communities.  The discussion is not necessarily pouring more money into these communities but rather how to solve some of the problems by working better together and aligning the services and how to have the existing services provide better access and solve the gaps that are present. They learned from their experience in the Banff/Ledbury Community where very little money was invested yet terrific gains were made in terms of how people felt about their neighbourhood.  The fiscal environment challenges the City but many of the programs are still being delivered in these communities.

 

Councillor Leadman stated that the Hintonburg Community has done quite well along these lines with very little initial help from the City, which did grow over time.  She asked staff what was meant by stating “this is not a pilot project”.

 

Mr. Kanellakos confirmed that this is not a pilot project with regards to City services.  The emphasis is on engaging the community with the Community Health and Resource as the hub and the City is a service provider just like any other agency at the table.  The challenge is to align the City services with other service providers and identify the gaps.  It is understanding what the needs are and adapting to those needs.

 

In response to Councillor Leadman’s comments on ensuring that no community gets left behind if they are not one of the 4 chosen neighbourhoods especially in dealing with safety.  Mr. Kanellakos responded by stating that even though 4 neighbourhoods have been identified for this project, this does not mean that other communities will suffer and offered the example of Vanier where Crime Prevention Ottawa has taken a lead.  The same in Hintonburg where the programs are still there and this is an opportunity to learn for the future development of the CDF.

 

Councillor Leadman stated this is a great document and definitely the way the City should be going, however, she is concerned with the bureaucracy as well and wants to ensure a grass roots management.  She thanked staff and the partners who have worked so hard on this project and hopes it will succeed.

 

Mr. Kanellakos responded to the comments of two Councillors who mentioned being top heavy or bureaucratic and stated that the diagrams presented may give that impression but the focus is very community based and lead by the community.  The analysis and approach is done at the community level with the community.  It starts at the grass roots level and the resources are there to say what do you need and want from the resources available.

 

Councillor Bédard said bravo to Mr. Kanellakos and his team and partners in this project.  The problems have been identified with this project and can vouch for the great work being done in Vanier.  In fact he said the community has prepared for this project but since they have not yet been chosen they are at least ready for when their time comes.  He is very supportive of the report.  With regards to it seeming to be bureaucratic, he has had first hand experience with his community and although it may appear so, it is not and is definitely a community-based initiative.

 

Councillor Feltmate stated that it is very interesting as it seems that what is old is new again.  With the start of the Community Resource Centres, community development was the message 21 years ago.  It was about coordinating services.  The neighbourhoods that have been selected are no surprise either since they have provided the City of Ottawa challenges for numerous years.  She asked how this would be translated to other parts of the City if we see that this project is working well in the 4 neighbourhoods selected.

 

Mr. Kanellakos stated that the task and focus of the new general managers appointed in the reorganization is resident satisfaction.  The group that Ms. Gray is leading is going to be supporting the general managers in identifying the way the City will focus on client service for every one of the service areas.  They will be reaching out to all the neighbourhoods to find out how clients view the City services and what needs to be done to change.  Therefore, CDF does not mean that a box will be put around the 4 neighbourhoods selected and only those neighbourhoods will receive extra ordinary service, which is not the case. Focus is on client satisfaction in all wards.

 

Councillor Feltmate inquired on how the CDF will be evaluated with the realization that it does take time.

 

Ms. Gray responded by stating that evaluation will take place through the Knowledge Transfer Table, which is a group of lead researchers to help the evaluation with the community.  They are 3 dimensions of the evaluation: Service level, Organizational level and Broader System level.  The communities will be key in the evaluation and will respond to the interventions taking place.  They will then return to Committee and Council to report and the Councillors will be able to assess how they have been successful in this project.  Ms. Kristjannson gave a few more details on the Knowledge Transfer Table and their role in the evaluation process.   The evaluation is based on residents because they know their community. There will be a yearly resident survey.  The residents will then set the goals.  Baselines have been set and progress will be monitored according to those baselines on a variety of issues such as health, safety, services, etc.  It was also felt that it is ideal to have comparison neighbourhoods that are not part of the CDF.

 

Councillor Feltmate stated that her concern is that these neighbourhoods may get priorized over other neighbourhoods due to drain on staff time.

 

Mr. Kanellakos emphasized that there is a focus on these 4 areas but that resources are not being pulled out of other areas to feed the project areas.  Programs in other communities will not be disadvantaged due to this study.

 

Councillor Holmes commended Mr. Kanellakos and the department for working so hard on this project and a thorough and analytical job.  She stated that it would be great to have some real data that is defensible.  She stated that in West Centretown a barrier would be language and quite the challenge.  She is looking forward to the discussion on recreation services that are affordable to the residents, which means, “free”.  She also is concerned with the impact of the budget and reorganization of staff.

 

Mr. Kanellakos stated that there may be an impact on certain service areas in the City but does not anticipate that the impact on the front lines. 

 

Councillor Qadri wanted to add his commendation to the team for working on this project and making it a success in the future.  His concern is that many projects start out bright and shiny but seem to fade over time and wants to ensure that this does not happen.

 

Ms. Gray responded by saying that the big tenant of the model is empowering the community by giving the tools to the community and allowing the community to have the system level supports over time.  The systems change and adapt to meet the needs of the communities.  She stated that an important part is how does the program sustain what has been accomplished over the long-term. 

 

That Community and Protective Services Committee and Council receive this report for information.

 

RECEIVED

 

 

3.         PROGRESS REPORT – “BRINGING YOUTH IN” – REPORT OF THE OTTAWA YOUTH COMMISSION

RAPPORT D’ÉTAPE – FAIRE INTERVENIR LES JEUNES – RAPPORT DE LA COMMISSION DE LA JEUNESSE D’OTTAWA

ACS2008-COS-DCM-0010   CITY WIDE / À L'ÉCHELLE DE LA VILLE

 

Ms. Samira Ahmed from the Commission de la JeunesseD’OttawaYouth Commission introduced herself and fellow presenters, Mr. David Tucker and Mr. Aman Wadhwani.  She gave a brief summary of their presentation and the aims of their organization.  She stated that they provide a voice for youth in Ottawa and serve as a connector to City Council.  A copy of their PowerPoint presentation is held on file with the City Clerk’s office.

 

Following the presentation they responded to the following questions.

 

Councillor Leadman inquired on the age group that CJOYC represented.  Ms. Ahmed responded by saying that the typical age was 13 to 24 years of age and what formed the membership of the committee.

 

In response to Councillor Leadman’s question on the role of the CJOYC in various communities and their message Ms. Ahmed stated that the way they operate is that they go into the community and conduct focus and surveys with different populations.  For example they will go into high schools and do focus groups within civics and career classes and various community organizations and conferences and engage a diverse group of people. This would also include Community Health Centres but try to reach as broad a population as possible.

 

Councillor Leadman noted that they represent an age group of 13 to 18 where there is quite a gap in services provided and asked if they have made recommendations with regards to the services that could be provided to this age group.

 

Ms. Ahmed stated that they have not addressed the specific services being provided but have targeted areas such as OC Transpo since it was most tangible.  They have tried to provide feedback to the Councillors on various services that affect the youth of Ottawa.

 

Councillor Cullen thanked the presenters for their presentation.  He said to answer the question they posed on what they want the youth to do, it must be realized that the youth compete for the attention of Councillors and Council with a wide variety of groups and issue in the City of Ottawa, therefore, don’t wait for Councillors to call them, instead make appointments to come in and speak with them individually.  The initiative must be on them to seek out Council.  He said their issue is important but come show the Councillors how to engage.  Politics responds to demands he stated and thanked the presenters for coming and making the effort.

 

Chair Deans thanked the group for coming and making their presentation and stated that she had attended one of their meetings at their request and she is sure other Councillors would be pleased to do the same.

 

That the Community and Protective Services Committee recommend that Council:

 

1.         Receive the Commission de la Jeunesse d’Ottawa Youth Commission (CJOYC) Final  Report 2007-2008 attached as Document 1.

 

2.         Receive the recommendations specifically targeted to the City, attached in Document 2, and direct staff to circulate the recommendations to all relevant Branches within the City.

 

3.         Consider the information contained in the report when creating city priorities and undertaking strategic planning.

 

4.         Endorse CJOYC as youth consultation specialists and appeal to them to seek youth input when creating city priorities.

 

5.         Recognize the value of youth participation in city building by actively seeking to engage youth in public policy dialogue.

 

                                                                                                            CARRIED

 

 

BY-LAW SERVICES

SERVICES DES RÈGLEMENTS MUNICIPAUX

 

4.         ROYAL SWAN PROGRAM UPDATE – FALL 2008

MISE À JOUR SUR LE PROGRAMME DES CYGNES ROYAUX – AUTOMNE 2008

ACS2008-COS-BYL-0056                         CITY WIDE / À L'ÉCHELLE DE LA VILLE

 

The Committee extended congratulations to Ms. Susan Jones, General Manager, Emergency and Protective Services and those instrumental in reaching an agreement with IBM to honour the Cognos commitment to fund the operation of the Royal Swan Program and their one-time lump sum payment.

 

Moved by Councillor Holmes

 

WHEREAS in 1967, Her Majesty Queen Elizabeth II gifted the former City of Ottawa with six (6) pairs of Royal (Mute) swans to commemorate Canada’s Centennial;

 

AND WHEREAS the swans reside on the Rideau River during the spring/summer months but, must be removed from the River for the winter and be cared for in an indoor/outdoor facility;

 

AND WHEREAS the lifecycle of the current wintering facility will come to an end following the 2008/2009 wintering season and the lease of the lands on which the facility is located expires in November 30, 2009, making the 2008/2009 wintering season the last one for the swans at this facility and identifying the need for a replacement facility;

 

AND WHEREAS the Royal swans have become an integral part of Ottawa’s heritage and the City wishes to continue the tradition of maintaining the Program for the citizenry and for tourism;

 

AND WHEREAS Cognos has, since 1996, been the sponsor of the Royal Swan Program under a 20-year Agreement covering the costs of the care and maintenance of the swans;

 

AND WHEREAS, although Cognos’ new alignment focuses on other charitable giving and philanthropic pursuits, it wishes to honour the sponsorship Agreement for the Royal swans by offering a one-time, lump sum payment equivalent to that which the City would have obtained if the Agreement were to continue until its end date of December 31, 2015;

 

AND WHEREAS, the aforementioned sum may be leveraged to identify funding with which to construct a replacement winter facility for the swans to allow their continued care and maintenance in Ottawa in the future;

 

THEREFORE BE IT RESOLVED THAT staff:

1.         be directed to pursue and further develop the most cost effective but, appropriate swan wintering facility option as well as an alternate funding arrangement to provide for such facility;

2.         be authorized to access the aforementioned sum provided by the sponsor in order to leverage the necessary funding for a wintering facility;

3.         report back to Committee accordingly, in the New Year with respect to financing and recommendations for a wintering facility which will have minimal impact on the tax base.

 

BE IT FURTHER RESOLVED THAT should Council choose to eliminate the Royal Swan Program before December 31, 2015, any unspent funds shall be returned to the sponsor to be redistributed to the charity of its choice.

 

                                                                                                            CARRIED

 

 

 

That the Community and Protective Services Committee recommend to Council:

 

1.                  That staff:

(a)        be directed to pursue and further develop the most cost effective but, appropriate swan wintering facility option as well as an alternate funding arrangement to provide for such facility;

(b)               be authorized to access the aforementioned sum provided by the sponsor in order to leverage the necessary funding for a wintering facility;

(c)                report back to the appropriate Standing Committee in the New Year with respect to financing and recommendations for a wintering facility which will have minimal impact on the tax base.

 

2.         that should it choose to eliminate the Royal Swan Program before December 31, 2015, any unspent funds shall be returned to the sponsor to be redistributed to the charity of its choice.

 

                                                                                                            CARRIED as amended

 

 

5.         BYWARD AND PARKDALE MARKETS – PROGRAM BY-LAWS AND BUSINESS PLANS - NEW

MARCHES BY ET PARKDALE – NOUVEAUX ARRETES MUNICIPAUX POUR LES PROGRAMMES DES MARCHÉS ET PLANS D’AFFAIRES - NOUVEAU

ACS2008-COS-BYL-0055                                   12 RIDEAU/VANIER; 15 KITCHISSIPPI

 

Ms. Susan Jones, General Manager, Emergency and Protective Services began by setting up the context for the day.  She introduced staff seated with her: Mr. Philip Powell, Program Manager, Public Markets Unit, Mr. Doug Moore, Manager, Venture Properties Property Management, Mr. Jules Bouvier, Project/Policy Officer, Licensing and Programs and Ms. Valerie Bietlot, Legal Counsel, Legal Services.  These are the individuals who partnered together and have undertaken an extensive exercise to bring forward an excellent by-law to help sustain the markets.

 

In 1995 the former City of Ottawa market staff had intended on bringing forward a report similar to the one proposed, however, the Ontario Municipal Act was very outdated and did not give enough authority for the City to act upon it.   The By-law at that time was challenged and overturned in the courts and Council at that time adopted an interim By-law that was to last approximately 6 months and has now lasted over 13 years.

 

Amalgamation took place and new powers were given to the municipalities through new legislation, which allows the new By-law and program for the market.

 

Doug Moore stated that this has been a long journey and staff is excited to bring this report forward.  Much work has been done on this report and is long overdue.  There has been a great deal of community consultation with the efforts of many people and a great team approach.  He thanked all the stakeholders involved, the BIA’s, the Byward Market Standholders Association and the internal staff such as Venture Properties, Legal, By-Law Services and the Markets Management staff especially Philip Powell.

 

Philip Powell gave a PowerPoint presentation, which is held on file with the City Clerk’s office.

 

Chair Deans adjourned the meeting at 12:15 p.m. for a lunch break and the meeting was called back to order at 12:40 p.m. to hear from the public delegations.

 

The Committee heard from the following list of delegations.  A brief summary of their presentation is listed within the minutes with the majority of those representing the Byward Market Standholders Association expressing similar sentiments and concerns with regards to the By-law and generally opposed to as proposed:

 

1)         They believe they have not been listened to in the consultation phase.

2)         They would like to see a phased in implementation over 2 or 3 years.

3)         They believe the present system is not broken and other issues need to be addressed first such as garbage, washrooms, etc…

4)                  The new By-Law is too cumbersome and difficult to understand.

5)                  The new rates are too expensive for the simple mom and pop operators.

 

The delegations made up of concerned citizens, consumers and businesses of the ByWard Market BIA were are in agreement with the By-law and expressed the following sentiments:

 

1)         The market has become a flea market and has deteriorated.

2)         There is not a level playing field with the retailers and standholders.

3)         Consumers are looking for local, healthy produce and homemade arts and crafts.

4)                  There is a need to clean up the market and address issues such as garbage, washrooms, etc…

5)                  Tourists come to the market for local flavour.

 

Delegations:

 

Ian Bradley

Brian Tinkess

 

ByWard Market Standholders Association:

Jay Acton

Line Plante

Patty Kilmartin

Sandi Urquhart

Serge Cleroux

Doug Aylsworth

Jacinto Anguaya

Robert Plante

Tony Sidnbois

Peter Maheux

Don Budd

Andre Simondson

Richard Groulk

 

Laura Hershey

Kevin Chaput

Sabrina Andee

Jasna Jennings, Executive Director, ByWard Market BIA

Carole Fortin

Said Belalem

Brenda Shaver

Berhe Hagos

Steve Monuk

Greg Best

Cathleen Kneen

Steve Mitton

Ken Stewart

Denise Seguin

Nicole Gravel-Blauer

Lyle Slater

Marie-Christine Gauthier

Mike Howitt

Heather Hossie

Sharon Maitland

Linda Hoad, Hintonburg Community Association

Moe Garahan

Charles Tucker

Xing-Jian Shi

Mohammed Ishaq Darzi

Elwood Armour

Heidi Frankish

Sarah Kincaid

John Cavacciuti

Ellen Rivers

Maryse Proulx

 

Mr. Ian Bradley, a concerned citizen, and resident of the ByWard Market area stated that he supported the laudable goals of supporting local producers and vendors.  However, he said he was there to speak to one issue only, which was the elimination of the vendors selling refreshments.  He feels there was limited consultation on that particular issue.  The vendors provide an inexpensive, family friendly way to get refreshments. 

 

Mr. Brian Tinkess, owner of the Blooming Onion, refreshment vendor, stated that he was 62 years old and 13 years in the market and happy to be there.  He stated that his stand is well known and people expect to see him.  As the previous speaker had stated, not all families can afford to go to the restaurants.  He provided the Committee Coordinator with a petition of over 700 names in support of his stand and where it is located, which is held on file with the City Clerk’s office.

 

Jay Acton, spokesperson for the ByWard Market Standholders Association (BMSA) spoke from prepared notes held on file with the City Clerk’s office.  She stated that the Association would like to see changes made to the By-Law proposed and should it pass wait to implement in 2010.  The Association would like to see other issues dealt with first such as traffic, garbage, washrooms, etc.  She said that most present vendors would not be able to survive the new By-Law and see this as a way of eliminating 98% of present vendors.

 

Line Plante, standholder, stated that her and her family presently have 3 stands in the market and have been in there for the past 50 years.  The family business involves growing and selling plants and they have 8 employees.  She hopes that the By-Law will not be approved and disagrees with most of its recommendations.  She feels that she cannot work with the proposed recommendations and believes that too much power lies in the management.  If the By-Law can’t be stopped, at least delay the implementation.

 

Patty Kilmartin, a executive member of the BMSA, spoke from prepared notes held on file with the City Clerk’s office.  She cited various pages in the document where the Association feels there is deceit from the report authors.  A main point was the over 2,000 hours she stated that the Association had put in for meetings and sessions with the City yet their recommendations were ignored.

 

Sandi Urquhart, a standholder in the market for 13 years, commented that at one point the Association felt progress was being made with the standholders but to her surprise that had changed.  She pointed out that the stands on York Street are a difficult place to make a living. She strongly believes that the present vendors should have a seniority clause in the By-Law.  She believes the By-Law presented is a good start but needs work.  She noted that more areas need to be opened to stands near The Bay store.

 

Serge Cleroux, member of the BMSA in the agri-food sector, stated that the ByWard Market is very much a part of his heritage and that his grandfather had a produce stand there for over 45 years.  He has been there for 20 years originally as a 100% farmer producer and then later as a retailer vendor only.  He said that times have changed and cost of production has gone up which makes it very difficult to sell what you grow especially competing with the big retailers.  He believes that diversity is needed in the market and that a 2-year phase in period is needed. 

 

Doug Aylsworth, a standholder since 1998, sells 100% handmade body art and spirit masks.  He commented that the By-Law would impact the market in a negative way and presently enjoys the freedoms the market has.  The By-Law would impose a lot of rules and regulations, which would complicate the vendors’ livelihoods. 

 

Jacinto Anguaya, a standholder who sells Ecuadorian art, has been on the market for 13 years.  He feels that the new By-Law would force him to change locations in the market area.  He feels there should be an exemption for those vendors who have been there for so many years.

 

Robert Plante, a standholder in the market for 28 years, is concerned with the power given to the management and the inspectors who will be in their face.  He feels the choice should be left to the consumer if they want to buy the local or imported produce and not legislated.  The By-Law installs fear especially if they have the power to shut the stands down for a number of weeks especially when selling produce that could go rotten during closure.  The vendors need the security.

 

Tony Sidnbois, an executive member of the BMSA, represents the cut flowers vendors.  He read from the prepared notes held on file with the City Clerk’s office.  His comments were a continuation from Section E #12 dealing with the various pages in the By-Law.

 

Peter Maheux, volunteer business coach for the BMSA, has grown up in Ottawa and has seen the market change.  He believes it is a tourist destination and that many do not go to buy local fruits and vegetables but more for the atmosphere.  He would like to see a business study with regards to the new By-Law to examine the sustainability with the changes proposed.  He presently has his doubts with regards to the By-Law and believes more time should be taken to implement the By-Law if passed.

 

André Simondson, an artist designer in the market, has been producing artwork for the market for approximately 25 years.  The new By-Law will not impact him but is speaking on behalf of his colleagues who will be severely impacted.  He stated that Mr. Powell’s comments stating that many groups were consulted is a deception.  He believes that the document has been carefully manicured.  Many of the standholders are opposed.  The stand rental increase is far too high.  He does not believe the By-Law is good and should be defeated or at least postponed.

 

Richard Groulk, has been on the market since he was 16 years old and operates 2 stands in the market.  He believes the cost increase for the stands is far too high and does not believe he will be able to survive.

 

Jasna Jennings, Executive Director, ByWard Market BIA, thanked the City for the opportunity to have input into the new By-Law and supports the vision for the market.  They do disagree with the refreshment stands, as there are affordable choices amongst the businesses.  This should be a farmers’ market not a flea market as it has become.  They believe only local artists should be vending along William Street.  She also stated that the permit fees are too low and not fair to the local businesses that must pay high rent, heat, lighting, etc…  There should be a level playing field.  She also feels that a no smoking clause should exist along the stands.  As well, the increased fees should be used to clean up the market area, public washrooms, and garbage and general cleanliness.  It is the number 1 tourist attraction in the City and they look forward to working with the City to make the market better.

 

Councillor Chiarelli inquired if he should move a motion with regards to no smoking and the 9 metres presently used to prohibit smoking from designated areas.

 

Ms. Jennings stated that she could not make a comment with respect to the 9 metres but she believes that there should be no smoking under the stands when selling to consumers.

 

Ms. Jones stated that for clarification the 9 metres is used for hospitals and medical institutions and that the City has its own By-law for smoking in arenas, etc… but this would fall under the provincial legislation that would prohibit smoking at the stands and they will be implementing a program to educate and enforce this regulation.

 

Carole Fortin, she is a vendor on the market and a consumer for over 35 years and she approves the majority of the recommendations of the proposed By-Law.  She thanked the management of the market for speaking on behalf of the 100% local artisans.  She supports the vision for the market.  She does want to add to point 60 c) on written materials, that political or politically incorrect material should be banned.  As well, she believes that the attendance requirement of 4 days a week is too much.

 

Said Belalem, an artisan on the market wants to congratulate the market management for trying to resolve the problems in the market.  He would like to ensure that property security is maintained.  He is in favour of the changes proposed.

 

Brenda Shaver, a business owner in the market thanked the Committee for listening to everyone and stated that many of her comments were echoed by Ms. Jennings.  She feels that the market in its present state is an embarrassment to the City and is basically a flea market.  It should be an area where good quality local arts and crafts should be found.  There is a place for good quality imports but local products should be front and centre.  She wants to commend the BMSA for their dedication as well as City staff for their hard work.  Tourists come to the market to buy local flavour not things made in China.

 

Berhe Hagos, has been a vendor for 13 years and sees the market as one of the best in the world.  Improvements are always necessary, however, many immigrants sell the imported crafts and if forced to leave this would not reflect well on the City.  He feels it is not fair to them.  He would prefer a 3 or 4-year implementation to adjust to the new By-Law.

 

Steve Monuk, York Entertainment Group spoke on behalf of the Safety and Security Committee of the ByWard Market.  He owns 13 establishments in the market area. He does have concerns with the appearance of the stands and noted that one had fallen down this past year. As well, when the vendors leave for the evening, they are dirty and much garbage is left behind and there is a safety issue with regards to lighting.  As a resident of the market, he would like to see some vendors stay longer than 5 PM as many local residents would find that convenient. 

 

Councillor Leadman inquired if staying later was allowed in the By-Law.  Mr. Monuk believed that it was but his point was that local residents would support the vendors if they stayed opened later.

 

Greg Best, owner of Sassy Bead and Frou Frou, is supportive of the proposed By-Law as presented.  He commented that other markets in North America sell local goods and produce and feels that residents and tourists alike want to see local produce and arts.  He stated that there is presently deceit in some stands who state that some imported items are Canadian or local produce yet grown in BC.  He believes there should be a level playing field since the retailers are there 12 months of the year working long hours paying rent, hydro, staff, etc… The market has become nothing more than a flea market and one can see what citizens are really wanting with the success of the Landsdowne Market. He stated that the long-term viability of the market has to be a discussion with the temporary vendors, retailers, buskers and other stands.  He is very supportive of the proposed By-Law.

 

Councillor Qadri asked what the stores were paying for rent in the market area.

 

Mr. Best stated that it depended on the landlord but it must be an apples to apples comparison.  The standholders are paying rent in the high season when it is busy but retailers are also paying rent in January and February when there is almost no one around as well as other costs such as hydro and heat.

 

Cathleen Kneen, is a potter and has started farmers markets in other areas.  She stated that in a genuine farmers’ market the farmers do not make very much money.  The farmers market should be a public service.  It provides the residents with healthy, local food that can be traced to its roots especially considering our present state of food products and the national attention to its condition.  Consumers do not want to be cheated and are looking for quality and integrity.  The cutting edge is “locavour”; people who buy and eat locally produced goods.  She believes the proposed By-Law is a move in the right direction and supports it.

 

Steve Mitton, chef and owner of a restaurant on Murray Street, stated that his restaurant bases the business on buying local.  He noted that many of the local chefs in Ottawa enjoy speaking with the local producers in the market and are willing to pay a premium for items that are guaranteed to be local.  This is supporting a culture and is very supportive of the proposed By-Law and believes it is moving in the right direction.

 

Ken Stewart, represented the 15 beef farming members of the Fitzroy Beef Farmers Co-operative, stated that 13 of their members are within the City of Ottawa in Ward 5.  They do not have access to the supermarket chains and therefore farmers’ markets are a very important part of their business.  They are very supportive of the proposed By-Law and state that this would mean that money earned would stay in the local economy.

 

Denise Seguin, operates Orient Farms a small biodynamic farm, and has been in the market since 1995 and stated that people are asking for organic produce.  She commented that her and other similar producers would like to be grouped together in the market area.  She likes the diversity of the market and hopes most will be able to stay but is very supportive of the proposed By-Law.

 

Nicole Gravel-Blauer, is a community dietician working at Centretown Community Health Centre and represents the dieticians working in the health centres.  She stated that it is very important to have access to quality local fruits and vegetables and that many consumers are asking for local products.  She stated that many of her clients get very angry when what is purported to be local in the market is not.  She brings a community and health perspective, not business, and many of her clients are not mobile and live close to the market area and it is important for them to have access to the local produce and farmers.  She noted that this also provides sustainability to our local farmers.  They are very supportive of the proposed By-Law.

 

Lyle Slater, owner of Upper Canada Cranberries, is the only local cranberry grower in Eastern Ontario. They sell many of their produce in local farmers’ markets and said that he had sold in the ByWard market in 2007 and opened a booth in 2008 where they could not sell anything but fresh cranberries, no by-products. He is very supportive of the By-Law.  Farmers battle various elements but they don’t want to battle the City.

 

Marie-Christine Gauthier, a resident of Rideau-Vanier said she is committed to buying local.  It is important to her that when she goes to the market that what she is buying is indeed local produce. She wants to be secure in the knowledge that the product she buys is grown locally based especially considering the food safety incidents in the news recently.  She is very supportive of the By-Law.

 

Mike Howitt, has been in the market for 30 years, and has seen a lot of changes in the market area.  He remembers when there use to be quality handmade arts but this has changed.  He had sold local products but found that he could no longer compete with the imported prices.  Very supportive of the By-Law but does support a phase in period for the existing vendors.

 

Heather Hossie, coordinator of Savour Ottawa, spoke in favour of the By-Law and the aims of Savour Ottawa, which is to connect local producers with local buyers.  They began this venture with local chefs but have expanded to retail locations as well.  Their main goals are 1) networking, 2) promotion and 3) an accreditation program where local producers must meet the criteria for being local.  She stated that the process for accreditation is not honorous but wants to instill integrity in their branding.  The present colour coded dot system instituted by the BMSA has too many inconsistencies.  She represents about 30 food service members who are looking to buy local.

 

Councillor Bédard inquired if the verification was only for fruit and vegetables.

 

Ms. Hossie responded by stating that the producers could be fruit, vegetable, meat, honey, eggs, and other products.

 

Councillor Bédard asked Mr. Powell if the vendor would present the Savour Ottawa accreditation certificate as proof to the market management.

 

Mr. Powell stated that this is part of a provincial wide certification for farmers and they would produce their certificate as well as other documentation and no other process would be needed.

 

Sharon Maitland, has been in the market for over 30 years selling inside and outside on William Street and sells a variety of merchandise from 100% handmade to a blend of imported goods.  She agrees in principle with many of the ideas put forth in the By-Law but would like to see the long-term vendors protected.   She considers many of the vendors as family even if competitors.  She would like to stay on William Street and believes there should be respect for the long-term vendors. 

 

Linda Hoad, Hintonburg Community Association, read from prepared notes provided and kept on file with the City Clerk’s office.  She spoke to the issue of the Parkdale Market only.  She stated that the market forms a key part of their community.  They support the addition of arts and craft vendors to the market area and strongly supports more locally grown products but is also in favour of the diversity and choice for the consumer.  They would like to see the By-Law report supported as submitted.

 

Moe Garahan, Director, Just Food, an organization that works building the connection between rural and urban aspects of the food system in the City of Ottawa.  She believes that there is a need to move more quickly on the By-Law and not have a slow implementation. There is a definite need for local foods and provide incentive for new and young farmers.  Consumers are demanding straight answers on where their food is coming from.  The City and area is losing young farmers and they need to be protected and encouraged to stay.  There have been a number of stories where people have mixed local and imported produce in baskets and labeled it as local.  There is a need for successful regulations.  She is supportive of the By-Law and congratulates the City on the hard work done.

 

Charles Tucker, vendor in the ByWard Market selling arts and crafts, he would like to make sure that the authorities move in the right direction in the implementation of the By-Law.  He believes that this is a way of removing him from the market.  He believes Canadians want inexpensive goods imported from abroad. 

 

Xing-Jian Shi, stated that he has worked in the market for a number of years. He believes that the new By-Law will be very destructive for him.  He would like to see a 2-year implementation system.  He believes the increase costs for the stand rental and permits will destroy his business.  He stated that he had lost money working on York Street this past year. 

 

Mohammed Ishaq Darzi, has been on the market for 7 years and imports quality handmade crafts from Kashmir such as rugs, bedspreads and wall hangings.  He stated that his stand has been featured in the Via Rail magazine as well as other magazines.  He strongly feels that in order to keep his business going he must remain in the main part of the market area.  He wants everyone to have a fair chance to work in the market.

 

Elwood Armour, Lost River Farms, is too small to be a cash cropper but has brought local plums and cherries to the market for sale but found that he could not compete with vendors who sell imported goods and labels them as local products.  He said that even at Landsdowne Park he has seen vendors from southern Ontario selling products labeled as local.  He hopes this By-Law will support the very local small growers.  This will help support innovation.

 

Heidi Frankish, office manager at the Hard Rock Café and a concerned citizen and consumer, stated that she strongly supports the By-Law.  She has become very disappointed with shopping in the market over the past few years.  She has spoken with many tourists who state that they do not believe that this was a farmers’ market.  People have lost confidence in the market area and many retailers have closed up shop as they could not compete with the standholders and the flea market items they sell.  The new By-Law will benefit all, standholders as well as retailers since most people will return to the market area.

 

Sarah Kincaid, Karmawear Inc., an eco boutique that supports the new By-Law.  She sympathizes with the standholders because it is change and change is scary.  The market is a tourist draw and she is concerned that the market has deteriorated over the years.  A fresh look needs to be taken on the gem of Ottawa.  She stated that she does not carry jewelry any longer since she cannot compete with the inexpensive imported wares. 

 

John Cavacciuti, Ontario Fruit Dealers, supports the By-Law and believes it will back the market to the way it used to be.  Ontario Fruit Dealers has been on the market for over 60 years and he has been involved for over 40.  Their most successful years were when the market sold local produce. 

 

Ellen Rivers, Irving Rivers, supports the proposed By-Law.  She finds it very difficult to see standholders selling items that are imported and they do not have to pay the rent or property taxes the retailers pay and they undercut the business owners who are there 365 days of the year.  She considers it very unfair to the retailers who have been on the market for 60 plus years and try very hard to make ends meet.  The market should be a place for local produce and goods and return it to the way it was in the past.

 

Maryse Proulx, has been on the market for 2 years and is a local artist.  She believes in a grandfather clause for those who are presently on the market.  She believes there is room for everyone.

 

The Committee moved on with questions and answers to staff and final comments.

 

Councillor Bellemare noted that some delegations wanted a phase period for the implementation.  What are staff’s feelings on that issue?

 

Doug Moore stated that they have heard many opinions on this issue over the past few years of authoring this By-Law.  He stated that this is the right time to implement this By-Law and should not be deferred any longer. 

 

With respect to an issue that was raised on the power wielded enabling to close the stands down for undetermined lengths of time, Councillor Bellemare asked if this would happen frequently.

 

Susan Jones responded by saying that this is a new regulation under the Municipal Act and was intended to deal with issues such as safety or security issues.  She stated that they could not envision moving a standholder but the provision is there should it be necessary but they do not see the need to use this frequently if at all.

 

In response to Councillor Bellemare’s question on the possibility of phasing in the increased stand fees, Philip Powell responded by stating that when the analysis was done, the fees that are proposed are based on current market value.  For many of the arts and crafts the cost is revenue neutral, and the cost is based on size of stand and some vendors will see an increase.  He stated that for 13 years the fees have been very low. 

 

Councillor Bédard asked if the stand fees were based on Council direction to go to market value and this was confirmed by Susan Jones and Philip Powell.

 

Councillor Bédard noted that the fear expressed by some vendors was that no diversity would be allowed and that the City would end up with an empty market since vendors would not be able to meet the criteria proposed. 

 

Philip Powell responded by stating that change is difficult and it has been difficult to craft a By-Law that will carry those standholders of 2008 into the 2009 season but this has been done.  Those who have been vendors for 13 years will be placed on a priority placement list and choose which category they will fit in.  He stated that space is available on the ByWard Market and will be available in the 2009 season.  He is hoping that applications can be submitted before December 31st and that people will have their stands by February 28, 2009.  He reiterated that existing vendors will be able to return to the market in the category they fit into and does not anticipate an empty market.

 

In response to Councillor Bédard’s question on the matter of 50% attendance for the standholder, Philip Powell responded by stating that the notion for 50% attendance came from vendors as a way to get away from sub-letting of space, which was rampant in the past.  Therefore the permit holder of the space or stand would have to be at the stand at least 50% of the time that it is open for business.   As well, the vendors suggested that the stands are open a minimum of 4 days per week.

 

Councillor Bédard asked how people would be able to identify what is local produce?

 

Philip Powell responded by stating that provincial regulations on fruits and vegetables, the Farm Grade Sales Act, requires that each of those signs say what the origin is, either the province of Canada or the country if from outside of Canada.  The real focus however is on local produce and the Savour Ottawa designation or labeling will identify local products.

 

In response to Councillor Bédard’s question on the issue of William Street and the vendors of arts and crafts or resellers of products from other countries and if they will be returning to that street, Philip Powell stated that William Street has been designated for local art and crafts, the 100% local category and the 60/40% category, and those who fit that criteria presently would have a right of renewal.  For 2009 and 2010 there will be an opportunity for the designer and importer to stay on William Street as well or go directly to York Street with right of first stand.

 

Councillor Bédard noted that many comments had been made with regards to cleanliness, washrooms and parking and wondered where the funding would be coming from for these initiatives.

 

Doug Moore stated that it was their hope that the extra funds generated as a result of this program would be plowed back into the market budget to deal with some of the issues and implement some of the suggestions from the stakeholders.  It is hoped that the Committee would deal with this issue.

 

Councillor Holmes heard from Just Foods and the work they are doing to encourage new farmers and asked if the City of Ottawa is doing any work to assist them as well.

 

Philip Powell stated that there are 1,600 farms within the boundary of the City and approximately $2 billion in farm assets and when Just Foods mentioned the partnership with the City these are the colleagues in Rural Affairs and Economic Development but Market Management see it as an important initiative for the City and its economic development to support the local farmers through Just Foods and Savour Ottawa.

 

In response to Councillor Holmes’ question on the matter of George Street and the Totem Pole, Philip Powell responded by stating that the section where the Totem Pole is located, in front of the School of Art, is where the tour buses come in to load and unload passengers so therefore that location might not ideal as a space for stands as it would cause congestion.  However there are other locations that can be considered.

 

Chair Deans heard the divergence of opinion from the delegations on which way to move.  Is the 1 to 3 year implementation plan possible?

 

Doug Moore stated that that would not be staff’s recommendation and that they are ready to ramp up and implement for the next season and the vendors have been aware of this.

 

Chair Deans asked staff to comment on a comment made by one delegation on no priority to be given on returning standholders. 

 

Philip Powell stated that it is a challenge but the question is a continuity of business and the standholder being able to move forward and having some sense of commitment to the market.  In order to move forward and give people stability the management wants to get people in their stands and move on with the task at hand and succeed.

 

Chair Deans stated that this was a difficult issue to address but that the citizens of Ottawa have a renewed focus on locally grown produce and are searching it out.  It is difficult now when you go into the market to know exactly what is local and people are searching this out and want to see a return to that in the ByWard Market.  She believes that staff has done a good job in trying to reach a compromise with existing vendors and the future vision of the market.  She extended congratulations to staff.

 

Councillor Holmes stated that the ByWard Market is the City’s top tourist attraction and an absolute treasure for the City of Ottawa and we need to be careful with what we do there to maintain that attraction.  She commented that she was very upset 13 years ago when the By-Law was defeated in the Courts and a great disservice has been done as a result of that loss.  Many have commented that the market has become nothing more than a flea market.  Much of centretown used to shop in the market but many have started shopping at Landsdowne Park herself included.  The market is the glue of lowertown and has attracted so many new condominium developments.  She stated that the City couldn’t afford to lose the gem of the City.  She has been waiting for 13 years for the return of this By-Law and is thrilled to see it back.  She wants to commend staff for a job well done.

 

Councillor Qadri remembered going to the market in the 1960’s with his mother on a weekly basis to pick up the local produce.  Over the years the market has transgressed from its original concept.  The market is a jewel in the City of Ottawa and now making it prominent again.  Thanked staff for putting this report forward and doing a great job.

 

Councillor Bédard said that this is his second time dealing with a markets by-law.  When he was on Council in 1978 they had done this exercise and at that time it was just as difficult.  Many have commented that they want everyone to come together as one happy family but families do have rules and someone has to set those rules and that is the City’s job.  In 1978 the By-Law had passed and it worked very well for a number of years as a farmers’ market but it changed after 1995 and since then it has not been the same.  It has pained him to see the changes that took place.  This By-Law is opening up the market again to those who inhabit and work 80% of Ottawa’s land.  This is positive change.  He thanked the Standholders Association, the merchants, the community members, the residents in the area, and finally thank you to staff for having worked this out over the past 2.5 years.

 

Prior to consideration of the staff recommendations, the Committee approved the following technical amendment:

 

Moved by Councillor Bédard:

 

That the Community and Protective Services Committee approve amendments to Document 6 entitled Proposed Selection Committee – Guidelines Criteria and Evaluation to incorporate in the B.2 part of the Document after the expression: “Self produced – Imported” the following:

 

Additional product – locally (Ottawa and surrounding area)            /10

 

Additional product – Canada                                                                /5

 

Additional product – Imported                                                             /0

                                                                                                            CARRIED

The Committee then considered the following motions:

 

Moved by Councillor Bédard: (Motion #1)

 

Whereas the proposed ByWard Market Program By-law does not provide for the presence of Refreshment Vehicles in the Market, and was deemed contrary to the ByWard Market Vision by stakeholders and staff;

 

And Whereas the current owner/operator of the sole Refreshment Vehicle on the market, has been in operation for 13 years;

 

And Whereas the Refreshment Vehicle operator has committed to replace the Refreshment Vehicle with one that is operating as a licensed motor vehicle and capable of being removed at the end of each Market Day;

 

And Whereas Staff does not object to allowing an operator of one Refreshment Vehicle to operate in the Market provided: he operates from the first parking space (meter #3310) on the south side of York Street east of Dalhousie; removes the Refreshment Vehicle at the end of each market day; does not operate between 11:00pm and 5:00am; complies with all by-law requirements and that the permit not be transferred in any manner to any other person;

 

Therefore, be it resolved that the Proposed ByWard Market Program By-law be amended as follows:  

1.                  Create the required definition for a refreshment vehicle;

2.                  Establish a License type “RV”;

3.                  Designate parking meter space number 3310 as space RV1;

4.                  Establish a permit fee based on the square footage of the space (7’ X 20’ = 140 square feet) multiplied by the base fee for other refreshment permits ($5.11 per square foot per month in 2008) with the corner premium of 25% for a total fee of $894.00 per month during the Market Season.  The monthly Market Off-season fee for refreshments of $400 would apply in 2009;

5.                  Establish vehicle and equipment standards;

6.         Prescribe regulations as required;

 

And be it further resolved that once the permit is not renewed that the ByWard Market Program By-law be amended to remove the “RV” license and all associated standards and regulations and that the designated space RV1 be eliminated. 

 

                                                                                                            CARRIED

 

Moved by Councillor Bédard: (Motion #2)

 

Whereas Recommendations 1 and 2 provide new By-laws and Business Plans for the ByWard and Parkdale Markets and Recommendation 6 directs staff to review By Ward Market governance and to report back to Committee in 2009 with recommendations aimed at better aligning governance with the proposed ByWard Market Vision;

 

And Whereas revenues from the collection of license fees and permit fees are being directed to the General Revenues of the City;

 

And Whereas the ByWard Market is the Capital’s #1 tourist attraction and both it and the Parkdale Markets are economic generators and as such generate millions of dollars in realty tax, parking & patio revenues for the City;

 

And Whereas the implementation of the By-laws and Business Plans will require additional resources to brand, promote and enhance the Markets, improve services to vendors and customers and address infrastructure requirements for the Markets;

 

Therefore be it resolved that the Community and Protective Services Committee recommend Council direct any new revenues generated within the Markets program be directed to support the requirements of the Markets, as identified in their annual business plans.                   

                                                                                                            CARRIED

 

Moved by Councillor Bédard: (Motion #3)

 

Whereas there is significant risk of abuse of the proposed Resolution Team services for frivolous or vexatious matters;

 

And Whereas resorting to the Resolution Team should be reserved for serious matters with clear outcomes;

 

Therefore be it resolved that the Resolution Team include in its processes a screening mechanism with respect to frivolous or vexations matters that are brought before it, and further be authorized to refuse to hear matters that are deemed to be frivolous or vexatious. 

 

                                                                                                            CARRIED

 

Moved by Councillor Bédard: (Motion #4)

 

Whereas the proposed method of collecting the fee for the ByWard Market Standholders Association BMSA “grant” has not met unanimity with the standholders;

 

And Whereas for the purpose of transparency and fairness standholders prefer a percentage based on their actual permit fee, rather than a percentage of all permit revenues;

 

And Whereas both the BMSA and Staff have no objection;

 

Therefore be it resolved that recommendation 8, be substituted therefore with: “Approve that a 4.5% charge be added to the permit fee, and that the related revenue be granted to the ByWard Market Standholders Association.”

 

                                                                                                            CARRIED

 

Moved by Councillor Bédard: (Motion #5)

 

Whereas the four-block area known as the ByWard Market is the number one tourist attraction in the Capital and operated by the City and likely the area most visited frequented by its residents for its retail, social, commercial and entertainment activity;

 

And whereas, special events are recognized as an important part of the overall success of the ByWard Market as a tourist, retail and farmers’ market;

 

And whereas, the operational challenges associated with such a densely used area requires special attention and planning;

 

And whereas the Market’s Management is present on a 363 day a year basis, and are the caretakers of the ByWard Market and first responders to unforeseen challenges;

 

Therefore be it resolved that Recommendation 7 be amended as follows: Approve amendments to the Special Events By-law (2001-260), to be effective January 1, 2009, to require that the Markets Manager be consulted and have final approval regarding any applications for special events to be held on the ByWard Market or Parkdale Market.

 

                                                                                                            CARRIED

 

Moved by Councillor Bédard: (Motion #6)

 

Whereas Recommendations 1a and 2a provide visions for the ByWard and Parkdale Markets;

 

And Whereas the Markets have a rich tradition of being the venue of choice for fresh local fruits and vegetables;

 

And Whereas the focus of the Refreshing a Local Tradition initiative undertaken by staff at the direction of Council in April of 2006 was to develop policies to ensure the long term success of the Markets by focussing on local farm and art and craft products;

 

And Whereas consumers and citizens have expressed their desire to see the Markets focus more on “local”;

 

Therefore be it resolved that the Visions be amended to read as follows:

 

“The ByWard Market is a vibrant, year-round public market, in a heritage setting providing a variety of local farm fresh products and quality local art and craft to residents and tourists.”

 

And,

 

“The Parkdale Market is a vibrant seasonal public market providing a variety of local farm fresh products and quality local art and craft to residents of Ottawa/Gatineau.”

 

                                                                                                            CARRIED

 

That the Community and Protective Services Committee recommend that Council:

 

1.         With respect to the ByWard Market:

(a)               Approve the ByWard Market Vision as detailed in this report and amend the following to read;

(i)      The ByWard Market is a vibrant, year-round public market, in a heritage setting providing a variety of local farm fresh products and quality local art and craft to residents and tourists.

(b)        Receive the ByWard Market – 2009 Business Plan as detailed in Document 1;

(c)        Approve the establishment of a ByWard Market Core Team - Stakeholder Group; including its structure, membership selection, and purpose, as detailed in this report;

(d)        Approve the new ByWard Market Program By-law as detailed in Document 2; and

(e)        Approve the establishment of an informal Resolution Team as a first-instance dispute resolution mechanism, as detailed in this report.

 

2.         With respect to the Parkdale Market:

(a)        Approve the Parkdale Market Vision as detailed in this report and amend the following to read;

(i)      The Parkdale Market is a vibrant seasonal public market providing a variety of local farm fresh products and quality local art and craft to residents of Ottawa/Gatineau.

(b)        Receive the Parkdale Market – 2009 Business Plan as detailed in Document 3;

(c)        Approve the establishment of a Parkdale Market Core Team - Stakeholder Group; including its structure, membership selection, and purpose, as detailed in this report; and

(d)        Approve the new Parkdale Market Program By-law as detailed in Document 4.

 

3.         Subject to the approval of recommendations 1(d) and 2(d), establish the following Selection Committees and authorize the compensation of their members for their services on the basis of the CARFAC Canadian Artists’ Representation fee schedule to a maximum of 10 days per calendar year:

(a)        Agrifood Selection Committee;

(b)        Art and Craft Selection Committee; and

(c)        Performance Selection Committee.

 

4.         Subject to the approval of Recommendation 1(d), approve that long term ByWard Market vendors and those who have had significant attendance since 1995 be recognized by allocating stands for the 2009 ByWard Market Season license period only, in accordance with the allocation process detailed in Document 5.

 

5.         Subject to the approval of Recommendation 1(d), that amendments to the following By-laws be approved to exempt the ByWard Market from the application of the by-laws:

(a)        Vending on Highways By-law (2005-358); and

(b)        Designated Space Programme By-law (2007- 478).

6.         Direct staff to review By Ward Market governance and report back to the Community and Protective Services Committee in 2009 with recommendations aimed at better aligning governance with the proposed ByWard Market Vision.

 

7.         Approve amendments to the Special Events By-law (2001-260), to be effective January 1, 2009, to require that the Markets Manager be consulted and have final approval regarding any applications for special events to be held on the ByWard Market or Parkdale Market.

 

8.                  Approve that 4.5% percent charge be added to the permit fee, and that the related revenue be granted to the ByWard Market Standholders Association (BMSA).

 

9.         Approve that the Proposed ByWard Market Program By-law be amended as follows:  

a)         Create the required definition for a refreshment vehicle;

b)         Establish a License type “RV”;

c)         Designate parking meter space number 3310 as space RV1;

d)         Establish a permit fee based on the square footage of the space (7’ X 20’ = 140 square feet) multiplied by the base fee for other refreshment permits ($5.11 per square foot per month in 2008) with the corner premium of 25% for a total fee of  $894.00 per month during the Market Season.  The monthly Market Off-season fee for refreshments of $400 would apply in 2009;

e)         Establish vehicle and equipment standards;

f)                   Prescribe regulations as required;

g)                  that once the permit is not renewed that the ByWard Market Program By-law be amended to remove the “RV” license and all associated standards and regulations and that the designated space RV1 be eliminated.  

 

10.       Approve amendments to Document 6 entitled Proposed Selection Committee – Guidelines Criteria and Evaluation to incorporate in the B.2 part of the Document after the expression: “Self produced – Imported” the following:

Additional product – locally (Ottawa and surrounding area) /10

Additional product – Canada                                                             /5

Additional product – Imported                                                          /0

 

11.              Approve that any new revenues generated within the Markets program be directed to support the requirements of the Markets, as identified in their annual business plans.     

 

12.       Approve that the Resolution Team include in its processes a screening mechanism with respect to frivolous or vexations matters that are brought before it, and be authorized to refuse to hear matters that are deemed to be frivolous or vexatious.          

 

                                                                                                            CARRIED as amended

 

PARKS AND RECREATION

PARCS ET LOISIRS

 

6.         SPORTSFIELD PARTNERSHIP AND ACQUISITION

PARTENARIAT POUR UN TERRAIN DE SPORT ET ACQUISITION DE TERRAINS

ACS2008-COS-PAR-0013                                                                OSGOODE (20)

 

That Agriculture and Rural Affairs Committee and Community and Protective Services Committee recommend Council:

 

1.         Authorize the Deputy City Manager of City Operations to finalize the sports field partnership agreement for the acquisition of lands and its development to be known as George Nelms Sports Park at 5650 Mitch Owens Drive, based on the framework in Document 1.

 

2.                  That upon signing of the sports field agreement, Real Estate Services be authorized to proceed with the acquisition, and report back to the appropriate Standing Committee for finalization.

 

                                                                                                            WITHDRAWN

 

7.         PARKLAND CREDITING AGREEMENT FOR PARKLAND DEVELOPMENT, TARTAN LAND CORPORATION (JACKSON TRAILS), MATTAMY HOMES (FAIRWINDS), MATTAMY HOMES (STRANDHERD LTD.), MATTAMY HOMES (HALF MOON BAY)

ENTENTE D’AUTORISATION DE CRÉDITS POUR L’AMÉNAGEMENT DE PARCS, TARTAN LAND CORPORATION (JACKSON TRAILS), MATTAMY HOMES (FAIRWINDS), MATTAMY HOMES (STRANDHERD LTD.), MATTAMY HOMES (HALF MOON BAY)

ACS2008-COS-PAR-0011                STITTSVILLE-KANATA WEST (6), BARRHAVEN (3)

 

A technical amendment was moved by Councillor Feltmate:

THAT, with respect to Recommendation 4, reference to $161,200 be changed to $169,400 with corresponding changes in Document 4 (the framework agreement) and the financial section of the report.

 

                                                                                                            CARRIED

 

Moved by Councillor Feltmate

 

Authorize a development charge (DC) credit in the amount of $259,000 (growth and non-growth related component) with Richcraft Homes for the construction of parkland within Kanata Estates (Keyrock Park).

 

                                                                                                            CARRIED

 

 

That Community and Protective Services Committee recommend Council:

 

1.         Authorize a development charge (DC) credit in the amount of $483,000(growth and non-growth related component) with Tartan (Jackson Trails Developments) Ltd. for the construction of parkland within the Jackson Trails subdivision, based on framework for agreement as provided in Document 1.

 

2.         Authorize a development charge (DC) credit in the amount of $157,702 (growth and non-growth related component) with Mattamy (Fairwinds) Limited for the construction of parkland within the Fairwinds subdivision, based on framework for agreement as provided in Document 2.

 

3.         Authorize a development charge (DC) credit in the amount of $32,700 (growth and non-growth related component) with Mattamy (Strandherd Ltd.)  for the construction of parkland within the Barrhaven Mews subdivision, based on framework for agreement as provided in Document 3.

 

4.                  Authorize a development charge (DC) credit in the amount of $169,400 (growth and non-growth related component) with Mattamy (Half Moon Bay) Limited for the construction of parkland within the Half Moon Bay subdivision, based on framework for agreement as provided in amended Document 4.

 

5.         Authorize a development charge (DC) credit in the amount of $259,000 (growth and non-growth related component) with Richcraft Homes for the construction of parkland within Kanata Estates (Keyrock Park).

 

6.         Authorize that the non-growth portion of the works be funded from the cash-in-lieu of parkland reserve fund.

 

7.                  That the City Solicitor be authorized to include the development charge credit provisions in the associated parkland crediting agreements, with credits to be funded from future parkland DC credits, payable at time of the issuance of building permits.

 

                                                                                                            CARRIED as amended

 

 

8.         GREEN SPACE ACQUISITION – OTTAWA TENNIS AND LAWN BOWLING

ACQUISITION D’ESPACE VERT  - OTTAWA TENNIS AND LAWN BOWLING CLUB

ACS2008-COS-PAR-0010                                                     CAPITAL/CAPITALE (17)

 

That the Community and Protective Services Committee recommend Council:

 

1.                  Authorize the Deputy City Manager of City Operations to prepare a Memorandum of Understanding between the City and Ottawa Tennis and Lawn Bowling Club for the acquisition of a portion of land (approximately .6ha) adjacent to Brewer Park at 176 Cameron Street (as provided in Document 1) that will include the transition process and the removal of the outdoor pool.

 

2.                  That upon signing of the Memorandum of Understanding Real Estate Services staff be directed to proceed with the acquisition and report back to the appropriate Standing Committee for finalization.

 

                                                                                                            WITHDRAWN

 

 

real property asset management

Gestion des actifs des biens immobiliers

 

9.         OTTAWA PARAMEDIC SERVICE    2475 DON REID DRIVE

BAIL DU CENTRE DU SERVICE PARAMEDIC  - 2475, PROMENADE DON REID, OTTAWA

ACS2008-COS-RPM-0065                                           GLOUCESTER-SOUTHGATE (10)

 

During the consent agenda of the meeting, Chair Deans asked the Committee members if they were still prepared to partake in a tour of the Ambulance Dispatch Centre and Chief Tony DiMonte, Ottawa Paramedic Services advised the Chair and Committee members that unfortunately the tour of the Dispatch Centre could not be allowed. 

 

Councillor Leadman inquired as to the reason for this change.  Chair Deans stated that the item would be held until later on the agenda for discussion.

 

Further into the agenda, the question once again arose on this item. 

 

Ms. Susan Jones, General Manager, Emergency and Protective Services responded by stating that due to new Provincially passed privacy legislation, the tour of the centre could no longer take place in order to protect the privacy of the clients or patients that would be calling for ambulance service.  However, a simulated training session could be held to show the Committee members the capability of the dispatch system.

 

The Committee members agreed to accept the invitation for the simulated training session of the dispatch system at a future date to be determined by staff and Committee members schedules.

 

That the Community and Protective Services Committee recommend to Council:

 

1.         Approve an agreement between the Province of Ontario, and the City of Ottawa to relocate the Ottawa Central Ambulance Communications s Centre (CACC) subject to the Province committing to the total funding for this project to include all capital expenditures, financing costs, and lease costs (rental and operating), and

 

2.                  Approve the Lease between the City (Tenant) and an affiliate of Forum Equity Partners Inc., (Landlord) for the improved industrial property located at 2475 Don Reid Drive, City of Ottawa, more particularly shown on Annex “A”, attached; having a term of twenty-six (26) years to house various programs run by the Province (Ministry of Health) and the City of Ottawa, and at no cost to the City.

 

                                                                                                            CARRIED

 

 

INFRASTRUCTURE SERVICES AND COMMUNITY SUSTAINABILITY

SERVICES D’INFRASTRUCTURE ET VIABILITE DES COLLECTIVITES

 

PLANNING

URBANISME

 

10.       UPDATE - PARKLAND DEDICATION BY-LAW REVIEW

            MISE À JOUR - EXAMEN DU RÈGLEMENT MUNICIPAL SUR L'AFFECTATION DE TERRAINS À LA CRÉATION DE PARCS

ACS2008-ICS-PLA-0239                           CITY WIDE / À L'ÉCHELLE DE LA VILLE

 

Councillor Holmes stated that this item started in 2003 with Councillor Bédard asking that the City get a by-law that provides for some ability for the funds raised to be spent in the area in which they were raised and it took until 2008 to get a response back that some sort of by-law is being drafted.   She said that a report has been written and a draft has been circulating with staff stating that they would be back in November 2008 with the by-law with the provision that if was not ready, staff would be back with an explanation as to why.  She asked staff when the by-law would now be ready.

 

Karren Currie, Manager, Development Approvals, stated that the original timing was to bring back a report to Committees in November which would have made the recommendations on the by-law and risen to Council in December 2008.  The item is to be presented to Planning and Environment Committee on December 9, 2008 and Agriculture and Rural Affairs Committee on December 11, 2008 (now January 8, 2009) and back to Community and Protective Services on January 15, 2009.  The item will then go forward for approval through a consultation process and review and an Official Plan Amendment through PEC in January and finally through Council with expected implementation by end of February or early March 2009.

 

In response to Councillor Holmes’ question as to what exactly the report entails going to PEC in December Ms. Currie responded by saying that it will be a report recommending the adoption of the by-law and the by-law in draft form will be attached to the report.  As well, the recommendations to the amendments to the Official Plan will be included for circulation and notice procedure.

 

Councillor Holmes noted that the update states that consultation has taken place with a wide range of users but have yet to hear back from the Homebuilders Association.  Ms. Currie stated that they have met with the Association and consulted with them but they received no written or formal response in time for this update.

 

That the Community and Protective Service Committee and Planning and Environment Committee and Agriculture and Rural Affairs Committee receive this report for information.

 

                                                                                                            received

 

 

INFORMATION PREVIOUSLY DISTRIBUTED

INFORMATION DISTRIBUÉE AUPARAVANT

 

A.                 Centrepointe Theatre – Status of Expression of Interest

Théâtre Centrepointe – Statut de la Déclaration d’intérêt

ACS2008-COS-CSF-0008-IPD

 

                                                                                                            received

 

B.         ALLOCATION OF NEW PROVINCIAL FUNDING FOR SOCIAL HOUSING REPAIRS

ATTRIBUTION DE NOUVEAUX CRÉDITS PROVINCIAUX POUR LA RÉPARATION DES LOGEMENTS SOCIAUX

ACS2008-COS-HOU-0018-IPD

 

                                                                                                            received

 

 

 

INQUIRIES

DEMANDES DE RENSEIGNEMENTS

 

 

ADJOURNMENT

LEVÉE DE LA SÉANCE

 

The meeting adjourned at: 4:15 p.m.

 

 

Original signed by                                                     Original signed by

M. Desjardins                                                             Councillor D. Deans

                                                                                                                                                           

Committee Coordinator                                             Chair