Report to/Rapport au :

 

City of Ottawa Advisory Committees and Boards

Comités consultatifs et conseils de la Ville d’Ottawa

 

19 December 2002/le 19 décembre 2002

 

Submitted by/Soumis par : Pierre Pagé, Director of Secretariat Services and City Clerk/

Directeur/Greffier, services de secrétariat

580-2424 x22408    Pierre.Page@ottawa.ca

 

Contact/Personne-ressource :  Elaine Fleury, Manager, Council and Committee Services/

Gestionnaire, Services au Conseil municipal et aux comités

580-2424 x26836    Elaine.Fleury@ottawa.ca

 

 

 

Ref N°: ACS2002-CRS-SEC-0110

 

 

SUBJECT:

Advisory CommitteeS and Boards Training session -
Saturday, 15 february 2003

 

OBJET :

SÉANCE DE FORMATION POUR LES COMITÉS CONSULTATIFS ET LES CONSEILS – LE SAMEDI 15 FÉVRIER 2003

 

 

REPORT RECOMMENDATION

 

That all City of Ottawa Advisory Committees and Boards receive this report for discussion.

 

 

RECOMMANDATION DU RAPPORT

 

Que tous les comités consultatifs et les conseils de la Ville d’Ottawa prennent connaissance de ce rapport en vue d’en discuter.

 

 

DISCUSSION

 

At the Monday, 9 December 2002 meeting with the Advisory Committees and Boards Chairs and Vice-Chairs, staff responded to a request to provide training to members of Advisory Committees with implementation of an upcoming training session that would be held for Advisory Committee and Board members.

 

It has been confirmed that this training / information session will be held on Saturday, 15 February 2003 at 9:30 a.m. to 12:30 p.m. in the Colonel By Room, 2nd floor, 110 Laurier Avenue, City Hall. 


 

Topics to be reviewed during this morning session include:

 

·        An Overview of the Procedure By-Law

·        How to Chair a Meeting

·        Related Issues (i) Conflict of Interest (ii) Perceived Bias, and (iii) Conduct both in and outside the meeting

·        The Council and Committee reporting and approval structure  - the “How To’s” of moving motions, various approvals required, reporting structure, timelines, etc.

 

Due to space limitations and the desire to allow for an atmosphere of informal discussion and questions, attendance to the session has been limited.  Options for attendance should be determined in advance by the Committee and can take various forms, however, is limited to three members per Committee.  For example, the Chair, Vice-Chair and one other member may attend, or the Committee may appoint a subcommittee of three members to attend.  As a follow up, it is hoped the participants will take the information back to the remaining Committee membership.

 

Once the participants have been determined by the Committee, please RSVP by Monday, 3 February 2003 to Cheryle Watson at 580-2424 Ext. 21835 or Cheryle.Watson@ottawa.ca indicating the name(s) of the participant(s) and the Committee they represent.   Confirmation of your registration and an agenda will be provided to the participants prior to the 15 February session.

 

Questions regarding the session may be directed to Elaine Fleury, Manager, Council and Committee Services at 580-2424  Ext. 26836 or Stephani Roy McCallum, Program Manager, Policy and Projects, at 580-2424  Ext. 21779.